Accounts Payable Coordinator- 1 Year Contract

Radwell International; Hamilton; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in the accounting sector is seeking a dedicated Accounts Payable Specialist to manage invoice processing and cash disbursements. This role involves various responsibilities from invoice verification to maintaining financial records, requiring a candidate with prior accounting experience and strong attention to detail. Join us to play a key part in a dynamic team focused on fostering accurate financial operations.

Qualifications

• Positive attitude and ability to work well with accounting staff.
• Organize and prioritize daily duties effectively.
• Evaluate and solve problems as they occur.

Responsibilities

• Process and handle invoices for payment.
• Maintain schedules and process payments for corporate expenditures.
• Manage PayPal transactions to ensure timely closure of purchase orders.

Skills

Attention to detail

Good communication

Customer service skills

Ability to work in a fast-paced environment

Education

Prior accounts payable or accounting experience

Tools

Microsoft systems

Job description

To perform various functions that ensure the proper and timely processing of payables and cash disbursements, tasks performed will include various segments of the accounting system in accordance with proscribed procedures.

DUTIES & RESPONSIBILITIES :

• Handle hands-on activities for the proper and timely processing of invoices for payment. Responsibilities include:
• Index vendor invoices with purchase order information in Doc Link to ensure the correct amount is due to vendors and resolve any issues by contacting the appropriate department.
• Prepare daily check runs for invoices to be paid based on established payment terms for Trade and Surplus vendors.
• Process approved payment requests for Surplus transactions.
• Maintain schedules, enter invoices, and process payments for recurring corporate expenditures, expense accounts, and petty cash.
• Update daily cash sheets for check disbursements and wire transfers.
• Coordinate with A/R staff and Surplus department to process credits due to surplus customers.
• Open daily tasks to process credits due to Radwell for distribution returns.
• Create new vendors using surplus information provided by the purchasing department.
• Prepare daily Bank of America Bank positive pay uploads to ensure proper payment of cash disbursements and prevent fraudulent or duplicate payments.
• Correspond with BOA bank regarding stop payments.
• Prepare and maintain GL account analysis for various operating expenses and fixed assets to assist staff accountants.
• Maintain the Doc Link filing system for quick retrieval of documents.
• Manage PayPal transactions daily to ensure purchase orders are closed within 30 days.
• Respond to vendor emails and phone calls regarding payment status and related questions.

METRICS :

Performance is project and demand-oriented, defined by quarterly objectives and measured by meeting deadlines, accuracy, and work neatness. Productivity is assessed based on attention to detail, comprehensiveness, and timely completion of duties.

QUALIFICATIONS :

• Possess a positive attitude.
• Work well with accounting staff and other departmental employees.
• Organize and prioritize daily duties effectively.
• Evaluate and solve problems as they occur.

KNOWLEDGE & SKILLS REQUIRED :

• Prior exposure to Microsoft systems.
• Some knowledge of accounting and accounts payable processes.
• Ability to work in a fast-paced environment.
• Attention to detail.
• Good communication and customer service skills.

EDUCATION & EXPERIENCE :

• Prior accounts payable or accounting experience required.

EMPLOYEE EVALUATION SUMMARY :

• Introductory review approximately 80 days after employment to evaluate performance in accounts receivable and determine permanent employment.
• Quarterly performance assessments.
• Annual reviews providing a comprehensive performance evaluation and compensation considerations.