Accounts Payable Coordinator

The Accounts Payable Coordinator is responsible for but not limited to:

• Calculate, prepare and issue documents related to accounts, invoices, account statements
• Create project accounts in the accounting system
• Use NIACON's best practices to work with Project Managers to manage approvals and trade payments
• Maintain and track all project related records, including contracts and change orders
• Code, total, batch, enter, verify, and reconcile transactions such as accounts payable, payroll, PO's, cheques, invoices, and cheque requisitions
• Prepare cheques
• Post journal entries, reconcile accounts, maintain general ledgers
• Close out project accounts upon completion
• Assist in the preparation of year end audit files and analysis
• Set up and maintain manual and computerized filing systems
• Monitors compliance to contract requirements ensuring all conditions are satisfied before approval of the final invoice
• Review SAGE records for proper accruals, compare them to invoices, and process for payment as appropriate
• Investigate invoicing discrepancies
• File processed invoices for further retention activities (scanning/archiving)
• Respond to vendor payment inquiries concerning payment
• Maintain vendor databases
• Process employee expense reimbursements
• Monitor and reconcile assigned vendor statements
• Assist in preparation of the weekly payment proposal
• Managing the general NP Mailbox
• Entering and Updating receipts in the purchase order (PO) system
• Resolving typical accounts payable issues including receiving errors
• Coordinating issue resolution with both vendors and internal team members
• Keying payments and journal entries into the ERP system
• Calculating and verifying accuracy of vendor transactions
• Responsible for proper allocation of charges
• Performing other duties as required
• Credit cards reconciliation
• Utility bill payments

Requirements:

• Min 1 year of experience working for a General Contractor
• Min 3 years of AP related experience
• Min 1 year experience working with Sage 100, Procore and Excel
• Team focused and highly detail oriented
• Ability to multi-task and willing to learn new skills
• Strong communication skills verbal and written
• College Diploma or University Degree in Accounting field of study

Compensation: $55,000 to $60,000 per year

Vacation: 2 weeks per year

Benefits:

• 2 paid sick days per year
• 1 paid personal day per quarter
• RRSP Matching
• Health and Dental Benefits
• Health and Wellness Program ($400 per year)
• Work-from-home 1 day per week
• Profit Sharing