Accounts Payable Coordinator

Niacon Limited; Niagara Falls; On-site; CAD 55,000 - 60,000; Full time

Job summary

A leading company in the Niagara Region is seeking an Accounts Payable Specialist. This role involves managing accounts, preparing invoices, and ensuring compliance with contract requirements. The ideal candidate will have strong communication skills and a detail-oriented approach. Benefits include work-from-home options and profit sharing.

Benefits

2 paid sick days per year

1 paid personal day per quarter

RRSP Matching

Health and Dental Benefits

Health and Wellness Program ($400 per year)

Work-from-home 1 day per week

Profit Sharing

Qualifications

• Min 1 year experience for a General Contractor.
• Min 3 years of AP related experience.

Responsibilities

• Calculate and issue documents related to accounts and invoices.
• Maintain project related records, including contracts and change orders.
• Post journal entries, reconcile accounts, maintain general ledgers.

Skills

Communication

Detail Oriented

Multi-tasking

Education

College Diploma or University Degree in Accounting

Tools

Sage 100

Procore

Excel

Job description

This role is responsible for but not limited to:

• Calculate, prepare and issue documents related to accounts, invoices, account statements
• Create project accounts in the accounting system
• Use NIACON's best practices to work with Project Managers to manage approvals and trade payments
• Maintain and track all project related records, including contracts and change orders
• Code, total, batch, enter, verify, and reconcile transactions such as accounts payable,payroll, PO's, cheques, invoices, and cheque requisitions
• Prepare cheques
• Post journal entries, reconcile accounts, maintain general ledgers
• Close out project accounts upon completion
• Assist in the preparation of year end audit files and analysis
• Set up and maintain manual and computerized filing systems
• Monitors compliance to contract requirements ensuring all conditions are satisfied beforeapproval of the final invoice
• Review SAGE records for proper accruals, compare them to invoices, and process forpayment as appropriate
• Investigate invoicing discrepancies
• File processed invoices for further retention activities (scanning/archiving)
• Respond to vendor payment inquiries concerning payment
• Maintain vendor databases
• Process employee expense reimbursements
• Monitor and reconcile assigned vendor statements
• Assist in preparation of the weekly payment proposal
• Managing the general NP Mailbox
• Entering and Updating receipts in the purchase order (PO) system
• Resolving typical accounts payable issues including receiving errors
• Coordinating issue resolution with both vendors and internal team members
• Keying payments and journal entries into the ERP system
• Calculating and verifying accuracy of vendor transactions
• Responsible for proper allocation of charges
• Performing other duties as required
• Credit cards reconciliation
• Utility bill payments

Requirements:

• Min 1 year of experience working for a General Contractor
• Min 3 years of AP related experience
• Min 1 year experience working with Sage 100, Procore and Excel
• Team focused and highly detail oriented
• Ability to multi-task and willing to learn new skills
• Strong communication skills verbal and written
• College Diploma or University Degree in Accounting field of study

Compensation: $55,000 to $60,000 per year

Vacation: 2 weeks per year

Benefits:

• 2 paid sick days per year
• 1 paid personal day per quarter
• RRSP Matching
• Health and Dental Benefits
• Health and Wellness Program ($400 per year)
• Work-from-home 1 day per week
• Profit Sharing