Accounts Payable Coordinator

Rome Logistics Group; Kitchener; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading logistics company in the Region of Waterloo is seeking an Accounts Payable Coordinator. This in-office position involves managing incoming invoices, processing payments, and maintaining relationships with carriers. Ideal candidates will have post-secondary education or relevant experience in logistics, strong attention to detail, excellent communication skills, and proficiency in Microsoft Office. Enjoy competitive benefits and work in a supportive, close-knit team environment.

Benefits

Comprehensive Benefits Package

Vacation and Personal Time

Fun Team Events

Professional Development

Qualifications

• Proven experience in accounts payable or similar accounting roles.
• Strong communication and interpersonal skills.
• Ability to handle multiple tasks and meet deadlines in fast-paced environment.

Responsibilities

• Ensure all accounts payable tasks are accurate and up-to-date.
• Handle inquiries regarding invoices and payments.
• Address and resolve disputes to prevent escalation.
• Set up and update banking information for carriers.
• Prepare and complete daily reports.

Skills

Attention to detail

Communication skills

Organizational skills

Customer service

Ability to manage high volume

Education

Post-secondary education in a relevant field

1 year of experience in logistics or transportation

Tools

Microsoft Office (Excel, Outlook, Word)

CRM software

Job description

Overview

The Role: The Accounts Payable Coordinator is responsible for receiving and reviewing incoming invoices, accurately creating invoices, and processing payments in a timely manner. This position plays a key role in maintaining the organization of accounts payable duties while fostering and maintaining strong relationships with partnered carriers and internal team members. The ideal candidate will possess strong attention to detail, excellent communication skills, and the ability to work efficiently in a fast-paced environment.

About Rome

Founded in 2000, Rome Logistics Group is a leading third-party logistics (3PL) company committed to providing customized solutions that help companies optimize their supply chain operations. We are a rapidly growing company with offices across Kitchener, London, GTA, and Winnipeg, offering tremendous opportunities for career advancement. At Rome, our culture is centered on teamwork, a winning mindset, and enjoying the journey together. We are a close-knit team where you’ll receive the support and resources to succeed while being part of a fun, growth-driven environment.

This is an in-office position: Monday - Friday, 8:00AM-5PM

Responsibilities

• Maintain Accounts Payable: Ensure all accounts payable tasks (invoicing, carrier payments, POD calls) are up-to-date and accurate.
• Respond to Inquiries: Handle payment status and general inquiries via phone or email regarding invoicing and payments.
• Resolve Disputes: Address and resolve disputes to prevent escalation.
• Banking Information: Set up and update banking information for carriers.
• Carrier Communication: Make outbound calls and emails for carrier invoices and PODs.
• Complete Reports: Prepare and complete daily reports.
• Carrier Vetting: Vet new carriers and create/update their profiles.

Qualifications

• Education & Experience: Post-secondary education in a relevant field, or at least 1 year of experience in logistics or the transportation industry. Proven experience in accounts payable or similar accounting roles. Customer service and outbound calling experience.
• Technical Skills: Proficient in Microsoft Office (Excel, Outlook, Word) and CRM software.
• Key Skills & Abilities: Strong organizational skills with a keen attention to detail. Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members and external partners. Ability to manage a high volume of work with accuracy and efficiency. Capable of handling multiple tasks and meeting deadlines in a fast-paced environment.

Career Rewards

• Supportive, Close-Knit Team: Work in a collaborative environment where your success is our priority.
• Vacation and Personal Time: Enjoy competitive vacation time and personal days to recharge and maintain work-life balance.
• Comprehensive Benefits Package: Includes a GRRSP contribution match to support your financial future.
• Fun Team Events: Enjoy quarterly social events like BBQs, Jays games, holiday socials, and more.
• Professional Development: Ongoing opportunities for skill enhancement and career progression.
• Top Workplace Recognition: Proud to be one of Canada’s Top 50 Best Workplaces in 2024!
• Inclusive Company Culture: Be part of a workplace that values camaraderie, connection, and diversity.

Rome Logistics Group is committed to meeting the accessibility needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code (OHRC). Should you require accommodations during the recruitment and selection process, please let us know. Rome Logistics Group is an equal opportunity employer.