Accounts Payable Coordinator

Hartmann North America; Brantford; On-site; CAD 50,000 - 60,000; Full time

Job summary

A North American packaging company is seeking an Accounts Payable Coordinator to manage the accounts payable process. Responsibilities include ensuring timely payments to vendors, processing invoices, and maintaining financial documentation. The ideal candidate will have a relevant degree and 1-3 years of experience in accounts payable, along with strong Excel skills and attention to detail. This is a full-time, on-site position in Brantford, Ontario.

Benefits

Competitive salary

Annual Variable Compensation Plan (Bonus up to 8%)

Professional Career Development opportunity

Education Reimbursement & Training Opportunities

Group Health insurance benefits

Pension plan

Employee and family assistance program

Qualifications

• 1-3 years of experience in accounts payable functions.
• Quick learner with strong attention to detail.

Responsibilities

• Verify and process invoices accurately.
• Ensure timely vendor payments while maintaining relationships.
• Reconcile accounts payable aging reports.
• Assist in month-end closing processes.
• Provide audit documentation as needed.

Skills

Strong understanding of accounts payable and payroll processes

Proficiency in Microsoft Excel and other Office software

Excellent attention to detail and organizational skills

Strong verbal and written communication skills

Ability to handle confidential information

Problem-solving skills

Education

Bachelor’s Degree in Accounting, Finance, Business Administration or related field

CPA designation or working towards

Tools

ERP accounting systems (SAP, AS400, INFOR)

Job description

Accounts Payable Coordinator (Full-time, On-site)

Hartmann Canada, in Brantford, Ontario is a division of Hartmann Packaging, with over 100 years of business, Hartmann has grown to become the North American leader in manufacturing pulp molded egg cartons.

What We Can Offer You

• Competitive salary
• Annual Variable Compensation Plan (Bonus up to 8%)
• Professional Career Development opportunity
• Education Reimbursement & Training Opportunities
• Group Health insurance benefits
• Pension plan
• Employee and family assistance program

Job Overview

The Accounts Payable Coordinator will be responsible for managing the accounts payable process, ensuring timely and accurate payments to US vendors and suppliers, and maintaining proper financial records.

Key Responsibilities

Accounts Payable Duties:

• Invoice Processing: Review, code, and process invoices in accordance with company procedures, ensuring they are accurate, complete, and within budget.
• Vendor Payments: Ensure timely payments to US vendors, maintaining positive vendor relationships and adhering to contractual payment terms.
• Payment Reconciliation: Monitor accounts payable aging reports, ensuring timely resolution of outstanding payables and discrepancies.
• Expense Reporting: Reconcile expense reports submitted by employees, ensuring compliance with company policies.
• Record Keeping: Maintain detailed records of all accounts payable transactions, including invoices, payment confirmations, and vendor communications.
• Month-End Closing: Assist with month-end close processes, ensuring that accounts payable is accurately reflected in the financial statements.
• Audit Assistance: Provide necessary documentation for internal and external audits related to accounts payable transactions and payroll processing.
• Vendor Communication: Manage communication with vendors to resolve billing issues, discrepancies, and inquiries.

Qualifications

Education:

• Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field (preferred but not required).
• CPA designation or working towards (not required, but an asset)

Experience

• 1-3 years of experience in accounts payable functions
• Experience with ERP accounting systems (SAP, AS400, INFOR)

Skills

• Strong understanding of accounts payable and payroll processes.
• Proficiency in Microsoft Excel and other Office software.
• Excellent attention to detail and organizational skills.
• Strong verbal and written communication skills, quick learner
• Ability to handle confidential and sensitive information.
• Ability to work independently and meet deadlines.
• Problem-solving skills and the ability to handle complex accounts payable

Work Environment

• This role is full-time, office-based on site
• The role may require overtime during peak payroll periods or month-end closing.

NOTE: Hartmann Canada encourages applications from all qualified candidates and encourages applications from people with disabilities. Accommodations may be available upon request for candidates taking part in all aspects of the selection process. Please contact Human Resources.