Accounts Payable Compliance Specialist

Black & McDonald; Markham; On-site; CAD 55,000 - 75,000; Full time

Job summary

A well-respected construction and facilities management firm based in Markham, Ontario is seeking an Accounts Payable Compliance Specialist. This role involves ensuring accurate vendor payments, managing credit card procedures, and supporting invoice processing. The ideal candidate has at least 3 years of relevant experience and advanced skills in Microsoft Excel. A strong commitment to compliance and attention to detail are essential for success in this position.

Qualifications

• Minimum of 3 years of experience in vendor EFT maintenance and/or accounts payable.
• Experience managing a company paid Credit Card program.
• Experience in the Construction Sector or a construction-related industry is preferred.

Responsibilities

• Review and verify vendor EFT setup requests.
• Process vendors hold and reactivation requests.
• Issue, cancel, and maintain corporate credit cards.
• Maintain accurate customer records.
• Perform full-cycle or partial invoice processing.
• Prepare financial reports and perform vendor account reconciliations.

Skills

Advanced skills in Microsoft Excel

Strong analytical skills

Excellent communication skills

Criminal Background Check required

Education

University/College degree in related field

Accounts payable certification

Tools

JDE

MS Office

Job description

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Corporate team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Accounts Payable Compliance Specialist is based in Markham, Ontario and typically reports directly to the Accounts Payable Manager or the Director of Finance. The Accounts Payable Compliance Specialist is a key member of the Finance Shared Services team, responsible for ensuring the accurate and timely processing of vendor payments, verifying vendor master data, and administering the corporate credit card program. This role requires a strong understanding of Accounts Payable (AP) processes, attention to detail, and a commitment to compliance and internal controls. The Specialist will also support invoice processing and customer setup activities.

• Vendor EFT Management: Review and verify vendor EFT setup requests, ensuring accuracy, completeness and compliance with internal controls. Investigate and resolve issues relating to vendor information while maintaining secure documentation and audit trails.
• Vendor Hold and Reactivation: Process vendors hold and reactivate requests, performing thorough checks to validate the legitimacy and appropriateness of each request. Coordinate with both internal and external stakeholders as required.
• Credit Card Administration: Issue, cancel and maintain corporate credit cards in accordance with established policy and procedures. Monitor card usage and generate reports to support compliance and expense tracking.
• Customer Setup and Credit Application: Maintain accurate customer records based on approved documentation. Review and process customer/vendor credit applications, obtaining necessary approvals and ensuring compliance with credit policies.
• Invoice Processing: Perform full-cycle or partial invoice processing, 2-way or 3-way matching through AP automation system (Basware). Post employee expenses and ensure proper coding and tax treatment. Process payments in accordance with payment terms and company policies.
• Reporting & Reconciliation: Prepare financial reports and perform vendor account reconciliations and analysis. Support month-end and year-end close activities related to AP
• Communication: Liaise with vendors and internal departments to resolve issues related to vendor setup, invoice discrepancies, and payment inquiries

COMPETENCY REQUIREMENTS

• Change Orientation
• Communicates Effectively
• Continuous Learning
• Customer Focus
• Problem Solving and Investigations
• Teamwork and Collaboration
• Values and Respects Others
• Detail orientated

EDUCATION REQUIREMENTS

• University/College degree in related field including knowledge and understanding of basic accounting concepts
• Accounts payable certification (preferred)

WORK EXPERIENCE REQUIREMENTS

• Minimum of 3 years of experience in vendor EFT maintenance and/or accounts payable.
• Experience managing a company paid Credit Card program.
• Experience in the Construction Sector or a construction related industry is preferred
• Experience with JDE is preferred

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Advanced skills in Microsoft Excel
• Strong abilities in learning new software
• Sound understanding of vendor master and EFT knowledge
• Demonstrated ability to deal with a variety of people and answer queries in a professional manner
• Strong analytical and organizational skills
• Demonstrated critical thinking skills
• Excellent communication skills, both verbal and written
• Flexible team player with the ability to function independently while working in a team environment
• Proven ability to accurately handle high volume of transactions, meet deadlines and prioritize workload in a fast-paced environment
• Advanced skills with Excel, Outlook, MS Office Word
• Criminal Background Check required

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.