Accounts Payable Clerk - Term

City of Regina; Regina; On-site; CAD 44,000 - 59,000; Full time

Job summary

The City of Regina is hiring an Accounts Payable Clerk to ensure accurate processing and timely vendor payments. The role requires strong organizational skills and accounting knowledge, ideal for detail-oriented candidates. Join a dedicated team and contribute to enhancing financial efficiency in a supportive workplace.

Benefits

Competitive compensation

Health and wellness benefits

Educational support

Qualifications

• Successful completion of a post-secondary certificate in accounting or equivalent.
• Minimum of nine months in an accounting position utilizing computerized systems.
• Proficient in office software and enterprise applications.

Responsibilities

• Process invoices and payment requests while ensuring adherence to policies.
• Reconcile vendor statements and assist with month-end and year-end activities.
• Provide training and support to colleagues on financial processes.

Skills

Attention to detail

Organizational skills

Customer service

Proficiency in accounting software

Education

Post-secondary certificate in accounting

Tools

Oracle

Microsoft Office Outlook

Microsoft Excel

Job description

Job ID: 3004

Openings: One (1)

Jurisdiction: CUPE Local 7

Division: Financial Strategy & Sustainability

Department: Finance

Branch: Public Accounting & Reporting

Location Name: Regina, Saskatchewan, CA

Type of Posting: Internal & External

Employment Type: Term up to one (1) year

Hourly Salary: $23.56 - $30.44 (2024 rate)

Annual Salary: $44,920.00 - $58,037.00 (2024 rate)

Date Posted: July 18, 2025

Closing Date: July 28, 2025

Land Acknowledgement

We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.

Equity, Diversity & Inclusion

The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of colour, 2SLGBTQIAP+ individuals of all genders, people of disabilities, and members of equity-deserving communities, to apply.

The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements.

Position Summary

Are you detail-oriented, organized, and passionate about financial processes? Join our dynamic team as an Accounts Payable Clerk! In this pivotal role, you will be the backbone of our financial operations, ensuring smooth and accurate processing of vendor payments. You will handle everything from reviewing documentation and validating authorizations to reconciling vendor statements and resolving invoice issues. You'll also play a key role in month-end and year-end financial tasks, provide invaluable support and training to colleagues, and maintain meticulous records. If you thrive in a collaborative environment and are eager to contribute to our financial efficiency and accuracy, we want to hear from you!

Be part of a team that values precision and excellence—apply now and help us keep our financial operations running seamlessly!

Key Duties & Responsibilities

• Reviews documentation, confirms adherence to policy, validates authorizations, enters information, processes invoices and payment requests, and seeks approvals were required
• Completes data file transfers and uploads, matches invoices against purchasing documents, confirms foreign exchange, tracks legal claim payments, and validates expenditure coding
• Verifies correct application of Federal and Provincial taxes for invoiced goods and services
• Reconciles vendor statements and liaises with department staff and vendors for payment of outstanding invoices
• Prepares month-end and year-end entries and completes account reconciliations
• Initiates updates and corrections to supplier system records including payment method, electronic funds transfer bank account information, and contact information
• Provides training, guidance, and support on work systems and processes
• Responds to internal and external queries, examines issues, resolves invoice exceptions, and escalates as required
• Maintains filing systems in accordance with branch procedure and corporate records management policies and procedures
• Completes searches, inputs data, validates data, and generates reports and lists from programs and applications
  
  
  

Key Qualifications

• Typically, the knowledge, skills and abilities required are obtained through the successful completion of a post-secondary certificate in accounting or the educational equivalent.
• Minimum of nine months in an accounting position, utilizing computerized systems to perform high volumes of accounts payable activity.
• Experience in the use of computer applications including sophisticated accounts payable processing applications, Oracle, Adobe Pro, file transfer protocol (FTP) applications, and Microsoft Office Outlook, Word and Excel
• Knowledge of accounts payable principles, policies, procedures, and systems.
• Knowledge of office administration, financial processes, and customer service.
• Familiarity with branch-specific and broader organizational procedures and legislation, including health and safety standards.
• Proficiency in job-related office software, enterprise software, and technology devices.
• Ability to interact with internal and external customers to exchange information and resolve issues.
• Capability to provide customer service in potentially challenging situations.
• Skill in identifying issues, consulting policies, and following procedures.
• Ability to prioritize and adapt office activities to meet defined timelines and deadlines.
• Competence in suggesting improvements to work processes.
  
  
  

Additional Requirements:

• Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
• Proof of education is required.
• Additional assessments may be conducted to evaluate competencies, skills, and knowledge.
  
  
  

At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses. If you’re passionate about public service and making a difference, apply now!

For detailed job descriptions, CBAs, and application tips, visit our Applicant & Job Resources page.

Note: Only applications submitted via our online application system are accepted