Accounts Payable Clerk - (Full Time Temporary – 18 month term)

Meridian Manufacturing Inc.; Lethbridge; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading company in Lethbridge is seeking an Accounts Payable Clerk to manage financial transactions, ensure accurate processing of payments, and support the Finance department. The role includes data entry, vendor management, and acting as a backup for Reception. Ideal candidates will have a high school diploma, experience in accounts payable, and proficiency in Microsoft Office. Join a supportive team that values attention to detail and effective communication.

Qualifications

• 1-3 years experience in an accounts payable capacity is an asset.
• Effective attention to detail and high data entry accuracy.

Responsibilities

• Review payable invoices for accuracy and approvals.
• Process regular cheque runs and vendor payments.
• Reconcile accounts payable sub-ledger to general ledger.

Skills

Customer Focus

Communication

Problem Solving

Team Work

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Reports To: Accounting Manager

Summary: Reporting to the Accounting Manager, the Accounts Payable Clerk is responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, employees and other entities. This includes maintaining and updating financial software and performing other duties of the Finance department. The position also ensures the timely and accurate processing of payment documents such as purchase orders, receiving slips, travel reimbursements, employee expense claims, and any other accounting transactions related to accounts payable management. This position also serves as a backup to Reception by answering phone calls and greeting visitors. Maternity leave coverage up to February 2027

Core Competencies

• Customer Focus
• Quality Orientation
• Communication
• Problem Solving
• Energy & Stress
• Accountability and Dependability
• Team Work
• Ethics and Integrity
  
  

Job Duties

• Review payable invoices to ensure all purchase requisitions, purchase orders and receiving reports are attached and approved by department managers
• Code and enter all payable invoices, ensuring accuracy of general ledger coding
• Ensures all discounts are taken and vendors are paid in accordance to invoice terms
• Enter and provide information to the Accounting Manager to have payments processed via electronic funds transfer or wire payments as appropriate
• Processes regular cheque runs; including vendor, employee and other payments as required by deadlines
• Review vendor statements and reconcile accounts back to system
• Investigate and resolve billing discrepancies or misapplied payment transactions
• Ensures all expenses are accounted for and accrued at month end as appropriate
• Responsible for creating new and maintaining existing vendor records
• Reconcile accounts payable sub-ledger to general ledger at month end
• Adheres to corporate accounts payable policies and procedures
• Prepare month end reports by running appropriate queries and menu reports
• Act as a backup for Reception, answering incoming phone calls via the switchboard system, and greet & respond to all incoming traffic by directing walk-ins to the appropriate point of contact
• Performs other duties as required
  
  

Requirements

• High school diploma or recognized equivalent with Office Administration/Accounting classes or equivalent combinations of education and experience will be considered
• 1-3 years experience in an accounts payable capacity is an asset
• Proficiency in the use of Microsoft Office products, specifically Excel, Word, Outlook, and Teams
• Effective attention to detail and a high degree of data entry accuracy and speed
• Demonstrated ability to accurately calculate, post, correct and manage accounting figures and financial records
• Sound analytical thinking, planning, prioritization and execution skills
• Ability to handle multiple priorities, adapt to changing conditions and meet deadlines in a fast-paced environment
• Ability to build and maintain lasting relationships with other departments
• Ability to work independently or as part of a team
• Ability to complete projects and tasks as assigned, within specified time limits
  
  

Working Conditions

• Office Environment.
• Manual dexterity required to use desktop computer and peripherals.
• Lifting or moving up to 10lbs may be required
• Overtime as required.
  
  

Meridian Manufacturing Inc., supports employees and candidates by providing reasonable accommodations in the workplace. Accommodations are available on request for candidates taking part in the selection process.