Accounts Payable Clerk - (00023.15)

Share this job as a link in your status update to LinkedIn.

Application Restrictions

Open to both Internal and external

Job Type

Support Staff (CUPE)

Posting In effect from

9/4/2025

Closing Application Date

24/4/2025

Closing date for internal CUPE applicants

24/4/2025

Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Full/Part Time

Full Time

Support Type

Auxiliary (Over 4 Months)

Anticipated Start Date

1/5/2025

Position End Date (If Applicable)

30/4/2026

The Hours of work are subject to change depending upon departmental requirements.

Schedule

The hours of work will be Monday to Friday, 7 hours a day, 8:00 am to 4:00 pm (subject to change depending upon departmental requirements).

DUTIES

Responsible for checking, verifying and processing invoices and generating payments for all authorized goods and services provided to TRU; checks and verifies travel expense claims and cheque requisitions; performs electronic data entry, produces reports, initiates cheque runs, maintains records and files, sorts and distributes cheques and reports.

MAJOR DUTIES & RESPONSIBILITIES

• Responsible for disbursement and compliance according to TRU's payment policies and procedures with appropriate supporting documentation. Verifies the accuracy of and processes invoices by checking items such as quantities, prices, taxes, extensions, freight charges and totals for entering and approval.
• Checks and verifies travel expense claims and investigates reasons for discrepancies.
• Responsible for responding to related internal/external queries with courtesy and tact.
• Responsible for generating accounts payable cheques and other payment methods by running, and sorting cheques and other payment methods; produces related reports.
• Review and analyze various accounts payable reports, such as voucher registers, and outstanding travel advances.
• Maintains accounts payable files and other records such as employee travel expenses and cheque log books.

REPORTS TO

Manager, Accounting - Disbursements

QUALIFICATIONS

EDUCATION:

• Grade 12, plus completion of two year business diploma; including introduction to accounting and Microsoft Office.

EXPERIENCE:

• Two years' experience in accounting related function.

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Works effectively and co-operatively with all students, staff, faculty and vendors.
• Required to deal with staff and clients with courtesy, tact and diplomacy.
• Excellent organizational and prioritization skills.
• Required to perform electronic data entry at 45 wpm.
• Required to communicate effectively both verbally and in writing.

WORKING CONDITIONS

• Sitting at a desk and computer for long periods of time.
• General office conditions.

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

Pay Band: $29.21 - $32.45 ( CUPE Grade 07 (90% - 100%) )

Salary rate: Please Note: This position may be subject to a 90% salary for the first 560 hours of employment.

Location:

# of Hires Needed: 1

Organizational Unit: Thompson Rivers University -> Finance -> Accounts Payable

Diversity and Inclusion Commitment:

Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.