Accounts Payable Clerk

The Job Resource Centre; Canmore; On-site; CAD 54,000 - 66,000; Full time

Job summary

Basecamp Resorts and Everwild Basecamp is seeking an Accounts Payable Clerk to manage high-volume payables, post invoices, and ensure vendor files are current. The role supports the Finance Department in processing bills and credit card receipts with accuracy and confidentiality. Location: Canmore or Calgary, AB.

Wage: $60,000.00 per year. This is a full-time, permanent position with strong emphasis on accuracy, discretion, and timely processing.

Responsibilities

• Accurately post accounts payables (bills and credit card receipts).
• Manually process high volume of payables and reconcile discrepancies.
• Maintain up-to-date vendor files and ensure proper approvals.

Job description

About Basecamp Resorts and Everwild Basecamp is a rapidly growing chain of boutique hotels based in Canmore, Banff, Lake Louise & Kananaskis in Alberta and Revelstoke in British Columbia. We are an energetic team driven by our core values and providing our guests a home away from home. Everwild Nordic Spa and Hotel aims to raise the bar in wellness hospitality, blending authentic tradition with fresh, evolving experiences. Everwild is redefining mountain hospitality.

Position Overview

We are looking for an Accounts Payable Clerk to be responsible for the accurate payables under the management of Basecamp Property Management Ltd. They will assist the Finance Department with manually entering high volumes of payables such as bills and credit card receipts and keep all vendor files up to date. The ideal candidate is thorough, accurate, honest, and keep records confidential.

Wage: $60,000.00 per year

Shifts: Full-time, Permanent.

Location: Canmore or Calgary, AB

Key Responsibilities: Accounts Payables

• Accurately and efficiently post all accounts payables.
• Manually process a high volume of payables (bills and credit card receipts).
• Ensure all vendor files are up to date.
• Investigate and resolve billing discrepancies or misapplied cash transactions.
• Assists Accounts Payable Manager to manage the accounts payable inbox and answer customer/vendor inquiries.
• Receive, verify, sort and file invoices, confirm appropriate approvals have been followed.
• Validate applicable taxes (GST/HST etc) and ensure proper accounting treatment.
• Prepare and/or verify employee expense reports and assist with expense report analysis.
• Code and enter invoices, expense reports, accruals, and accrual adjustments into accounting software.
• Prepare EFT payments via online banking.
• Prepare any intercompany bills and invoices.
• Maintain listing of accounts payable including reconciling vendor statement of accounts.
• Adhere to all deadlines and keep regular notes on aging accounts.

General Duties

• Assist in AP and AR accounts reconciliations.
• Assist in preparing bank and/or credit card reconciliation.
• Support supervisors and other internal staff members and departments.
• Ensure effective communication with Vendors.
• Provide administration backup when needed.
• Other duties as assigned.
• Work independently and possess good time management skills.
• Effectively communicate verbally and in writing.
• Uphold strict confidentiality.

Basecamp Resorts and Everwild is an equal opportunity employer, dedicated to building a workplace that values diversity and ensures equal opportunities for all. We are committed inclusion; we celebrate differences and actively welcome applications from individuals of underrepresented backgrounds and communities. We comply with all applicable laws that prohibit discrimination when making all decisions about employment. If you would like to enquire about an adjustment, or need assistance with completing the application process, please contact Beth at [e-mail] to discuss your needs confidentially.