Accounts Payable & Cash Application Coordinator

Beyond Bilingual Inc.; Toronto; Hybrid; CAD 55,000 - 65,000; Full time

Job summary

A leading company is seeking an Accounts Payable & Cash Application Coordinator in Etobicoke for a full-time role. The position demands attention to detail, analytical skills, and collaborative teamwork. Employees enjoy a competitive compensation plan including medical benefits and 3 weeks vacation within a dynamic work environment as they process accounts payable tasks to ensure timely reporting and compliance.

Benefits

Medical and dental starting from day 1

3 weeks' vacation

A very competitive Total Compensation Plan

Modern open space with bright windows

Strong team approach

Qualifications

• Accounts Payable experience considered an asset.
• Knowledge of accounting principles and procedures.
• Proficiency with high-volume data entry.

Responsibilities

• Process invoices and manage accounts payable transactions.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end closing activities.

Skills

Attention to Detail

Analytical Skills

Organizational Skills

Communication Skills

Multitasking

Education

College Diploma or University Degree in Business / Accounting

Tools

SAP Concur

Microsoft Excel

Microsoft Office

Microsoft Axapta

Scotiabank CentreSuite

Job description

Accounts Payable & Cash Application Coordinator

Accounts Payable & Cash Application Coordinator

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Direct message the job poster from Beyond Bilingual Inc.

President and Founder | Bilingual Recruitment

Accounts Payable & Cash Application Coordinator

Location : Etobicoke, Hybrid (3 days in office, 2 days working from home)

The Company is moving to Mississauga in October of 2025

Hours : Monday – Friday 8 : 30am to 4 : 30pm

Salary : Up to $65K with a bonus of up to 7% - paid out annually

• Medical and dental starting from day 1
• A very competitive Total Compensation Plan
• 3 weeks' vacation
• Not a call center
• Modern open space with bright windows, newly renovated
• Strong team approach
• Fun and dynamic work environment!

Reporting Manager : Manager, Accounts Receivable / Payable

Job Summary :

The Accounts Payable & Cash Application Coordinator is responsible for performing accounting and clerical tasks related to the efficient maintenance and processing of accounts payable and cash application transactions. This position involves processing invoices, auditing expenses, managing petty cash, reconciling vendor statements, responding to vendor inquiries and managing the AP inbox, all in a centralized Accounts Payable environment as well as cash application on the Accounts Receivable side. Responsibilities of this role include ensuring financial information is appropriately reported and stored according to federal guidelines, performing regular audits to confirm company compliance, processing payments in a timely and accurate manner, as well as working with internal teams in order to drive common cash management goals while facilitating the preparations of timely and accurate financial statements.

Key Accountabilities :

• Perform the day-to-day processing of accounts payable transactions to ensure that company payables are maintained in an effective, up to date and accurate manner.
• Review invoices in SAP Concur for accuracy, ensuring correct GL codes are applied, sales tax is calculated correctly based on the type of expense (i.e. Meals & Entertainment) and the appropriate approvals are given based on the company limits before uploading the invoices into our ERP System, Microsoft Axapta.
• Process customer payments in a timely and accurate manner.
• Prepare cash deposit as required.
• Perform audits on Scotiabank CentreSuite, our expense report platform, to ensure employee expenses are in line with our company compliance requirements.
• Partner with the accounting team to ensure invoices requiring special accounting, such as fixed assets and prepaids are assigned the correct G / L code.
• Process vendor payments in a timely and accurate manner.
• Maintain accurate records of accounts payable and cash application activity.
• Reconcile vendor statements and resolve discrepancies.
• Manage the AP email inbox.
• Research and answer vendor inquiries.
• Assist with month-end closing activities.
• Partner with vendors and the procurement team to resolve quantity and pricing discrepancies for PO related invoices.
• Provide exceptional customer service to all levels of the business using effective communication skills and respond to all external and internal inquiries.
• Identify and recommend opportunities to streamline processes, save costs and reduce working capital.
• As required prepare vendor reconciliations, support variance investigation and analysis process, participate in project work, and conduct ad-hoc analysis.
• Excellent math and analytical skills with attention to detail and a high level of accuracy.
• Superior written and verbal communication skills with the ability to clearly articulate complex concepts or information.
• Strong organizational and administrative skills
• Detail oriented and focused on accuracy.
• Proven ability to multi-task, prioritize, and consistently produces high-quality work to meet time sensitive deadlines and fluctuating work demands.
• High aptitude for learning new concepts and staying current in an ever-changing environment.
• Ability to anticipate problems and proactively resolve situations before they become larger scale issues.
• Professional attitude together with a drive to get things done through collaboration and teamwork.
• Self-confidence with the ability to make independent decisions quickly.
• Ability to work independently and as a member of a team.

Education / Experience :

• College Diploma or University Degree in Business / Accounting preferred.
• Accounts Payable experience an asset.
• Knowledge of accounting principles and procedures.
• Experience with accounting and financial tasks and tools, including performing account reconciliations and analyzing financial information.
• Demonstrated computer proficiency with high volume data entry experience.
• Experience using the Microsoft Office suite of applications, with strong Excel skills.
• Experience in SAP Concur and Scotiabank CentreSuite would be considered an asset.

Seniority level

Seniority level

Not Applicable

Employment type

Employment type

Full-time

Job function

Job function

Accounting / Auditing

Consumer Services

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