Accounts Payable and Payroll Administrator

Bacres Grain; Warwick; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Casual dress code

Collaborative environment

Variety of projects

Process automation opportunities

Opportunity to contribute ideas

Job summary

Group Solum in Watford, ON is seeking an Accounts Payable & Payroll Administrator to own payroll and vendor invoices, ensuring accuracy and on-time payments across multiple businesses.

We value initiative, problem-solving, and automation. The role offers a full-time, permanent position with a casual dress code and opportunities to improve processes using technology and AI tools.

Qualifications

• A diploma or degree in accounting, business administration, or a related field.
• 3 years of combined accounts payable and payroll experience.
• Knowledge of Canadian payroll requirements, CRA remittances and statutory filings.
• Experience with QuickBooks Online and advanced Excel functions.
• Strong analytical, organizational, and problem-solving skills.
• Ability to handle confidential information and meet deadlines.

Responsibilities

• Take ownership of payroll and accounts payable to improve accuracy and efficiency.
• Process bi-weekly payroll accurately and on time.
• Maintain payroll records, benefits information, and supporting docs.
• Prepare payroll reports and assist with tax filings and remittances.
• Manage vendor invoices, approvals, payments, and reconciliations.
• Investigate discrepancies and resolve issues with vendors and staff.
• Assist with AR and general bookkeeping as needed.
• Identify inefficiencies and explore automation using Excel and AI tools.

Skills

Analytical

Proactive

Results-driven

Detail-oriented

Improvement-minded

Tech-savvy

Independent

Collaborative

Education

Accounting degree / diploma

Tools

QuickBooks Online

Microsoft Excel

Job description

Accounts Payable and Payroll Administrator

$45,000 to $60,000 a year

Are you someone who spots inefficiencies, enjoys solving problems, and is always looking for a smarter way to get things done?

Pay: CA$45,000–$60,000 per year
Job Type: Full-time, Permanent
Work Location: Watford, ON

Why You'll Love Working With Us

At Group Solum, we're looking for an Accounts Payable & Payroll Administrator who can take ownership of important financial processes while helping us improve how we work. This is an opportunity to do more than process payroll and invoices. We want someone who questions inefficient processes, embraces technology, and looks for opportunities to simplify, streamline, and automate repetitive tasks.

• A Team That Values Ideas: Work with a collaborative team that welcomes initiative and fresh thinking.
• Casual Dress Code: Enjoy a relaxed, comfortable work environment.
• Variety & Challenge: Support multiple businesses, solve problems, and keep your work interesting.
• Improve, Innovate & Automate: Identify inefficiencies, streamline processes, and explore automation. If you see a better way, we want to hear it!

What You'll Be Doing

You’ll take ownership of payroll and accounts payable while helping our finance operations become more accurate, efficient, and scalable.

Payroll Administration

• Process bi-weekly payroll accurately and on time.
• Maintain employee payroll records, benefits information, and supporting documentation.
• Prepare payroll reports and support required tax and statutory filings.
• Assist with CRA remittances, T4s, Records of Employment (ROEs), WSIB, and Employer Health Tax (EHT).
• Respond to employee payroll questions and resolve discrepancies.
• Ensure payroll deadlines are met, including processing on or around public holidays when required.

Accounts Payable & Financial Administration

• Manage vendor invoices, approvals, payments, and account reconciliations.
• Maintain accurate vendor records and financial documentation.
• Investigate discrepancies, identify unusual transactions, and resolve issues.
• Coordinate with vendors and internal teams to address outstanding payments and invoice questions.
• Support accounts receivable and general bookkeeping as needed.

Process Improvement & Automation

• Identify inefficiencies and opportunities to improve existing workflows.
• Explore ways to automate repetitive tasks and reduce manual data entry.
• Use technology, Excel, and appropriate AI or automation tools to improve productivity.
• Identify the root cause of recurring errors and implement practical solutions.
• Develop more efficient, consistent processes as the business grows.

What We're Looking For

We're looking for someone who takes initiative, thinks critically, and enjoys making things work better.

You’ll likely thrive in this role if you are:

• Analytical: You investigate discrepancies and look beyond the surface to understand the root cause.
• Proactive: You identify problems and take action rather than waiting to be told what to do.
• Results-driven: You take ownership and follow through until the job is done.
• Detail-oriented: You understand that accuracy and compliance are essential when handling payroll and financial information.
• Improvement-minded: You naturally question inefficient processes and look for better ways to work.
• Tech-savvy: You're interested in automation, AI tools, and using technology to eliminate repetitive work.
• Independent: You're comfortable making decisions within your responsibilities and working with minimal day-to-day supervision.
• Collaborative: You communicate clearly and work effectively with finance, HR, and department leaders.

We're looking for someone who can balance getting the job done accurately today with finding ways to do it better tomorrow.

What You'll Get

• CA$45,000–$60,000 annual salary, based on experience.
• A casual dress code and collaborative team environment.
• Variety through supporting multiple businesses.
• Opportunities to contribute ideas and improve how work gets done.
• The chance to explore process improvements and automation as our organization grows.

Qualifications

Required:

• A diploma or degree in accounting, business administration, or a related field.
• At least 3 years of combined accounts payable and payroll experience.
• Knowledge of Canadian payroll requirements, including CRA remittances and applicable statutory filings.
• Experience with accounting software, preferably QuickBooks Online.
• Strong Microsoft Excel skills, including lookups, pivot tables, and reconciliations.
• Strong analytical, organizational, and problem-solving skills.
• The ability to manage confidential information and meet recurring deadlines.
• Flexibility to process payroll on or around public holidays when required.

Preferred:

• A payroll designation or additional payroll training.
• Experience with accounts receivable and general bookkeeping.
• Benefits administration experience.
• Experience improving workflows or implementing automation.
• Familiarity with AI tools and technology that can streamline administrative processes.
• Group benefits plan.
• Group RRSP.
• Collaborative team environment.
• Casual dress code.
• Opportunities to contribute to process improvement and operational efficiency.

What Success Looks Like

In your first 90 days, you’ll work toward:

• Taking ownership of payroll and accounts payable processes.
• Ensuring employees and vendors are paid accurately and on time.
• Identifying discrepancies, investigating issues, and resolving problems proactively.
• Managing recurring responsibilities reliably with minimal day-to-day oversight.
• Identifying opportunities to reduce manual work, improve workflows, and introduce practical automation.

The bigger goal: Help us build finance processes that are accurate, efficient, and scalable as Group Solum grows.

Ability to Commute/Relocate

Watford, ON: Reliably commute or plan to relocate before starting work (required).

Experience

3 years of combined accounts payable and payroll experience required.

Experience with QuickBooks Online, Canadian payroll compliance, and advanced Excel functions is preferred.

Ready to Make an Impact?

If you’re an analytical, proactive professional who enjoys solving problems, improving processes, and finding smarter ways to work, we’d love to hear from you.

This posting is for an existing vacancy.

Artificial intelligence is not used to screen, assess or select applicants for this position.