Accounts Payable Analyst, NA

Vantage is committed to being a workplace of inclusion, equity, respect and acceptance. We celebrate diversity and intentionally seek out opportunities to learn from one another’s experience.

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Accounting General Department

Vantage Accounting Operations is a shared services team responsible for accurately and efficiently recording financial transactions while building positive financial relationships with customers and vendors across North America.

The team coordinates the entry, review, and approval of day-to-day transaction processing in accordance with financial policies and department SLA’s. The team members proactively engage in solving problems through close collaboration with internal and external stakeholders in the development and implementation of continuous process improvements by maximizing the use of our technology resources, and continuing education to improve accounting operational efficiency through assessing, standardizing, and streamlining day-to-day processes. The team behaves with integrity, synergy, flexibility, respect, and initiative.

Position Overview

This position will be based in Montreal, Canada in accordance with our flexible work policy (3 days on-site required, 2 days flexible).

Vantage is looking for an experienced Accounts Payable Analyst to join our North American Shared Services team to analyze and process complex accounts payable transactions and partner with internal and external stakeholders to conduct research and analysis to resolve invoice discrepancies.

As an Accounts Payable Analyst, reporting directly to the Accounts Payable Manager, this role requires a high degree of autonomy and expertise in managing large, complex projects with minimal supervision. The specialist frequently collaborates with senior-level managers and directors, tackling intricate challenges related to invoice reconciliation, vendor relations, and process optimization. This position not only involves overseeing critical operational tasks but also contributes to the development and implementation of new products, processes, standards, and strategies that directly impact the success of the department. By establishing and executing operational plans, the Accounts Payable Specialist is instrumental in driving efficiency, accuracy, and aligning strategic objectives within the accounts payable function.

The qualified candidate will have strong quantitative and interpersonal skills, as well as proficiency in A/P functions and software programs. We are looking for a team player with a keen interest in building successful relationships with internal clients. Since our business environment is always changing, a willingness to learn and the ability to adapt are essential. Experience in the real estate, construction, manufacturing or production industry is preferred but not vital.

Essential Job Functions

Accounts Payable Processing:

• Process invoices for payment, including progress billing entry and expense reports, ensuring accuracy and timeliness.
• Manage a large volume of invoices, demonstrating a strong understanding of accounting principles, including CAPEX and OPEX transactions.

Accounts Payable Process Improvement:

• Identify opportunities to enhance the efficiency and effectiveness of the accounts payable process.
• Lead initiatives to standardize and automate workflows, reducing errors and processing time.
• Implement best practices to ensure the timely and accurate processing of invoices and payments.

Process Documentation:

• Develop and maintain comprehensive documentation of accounts payable processes and procedures.
• Ensure that all steps in the AP process are well-documented for compliance, training, and reference purposes.
• Update documentation regularly to reflect any changes in policies, systems, or workflows.

Vendor Management and Reconciliation:

• Assist with vendor record maintenance, ensuring accurate and up-to-date information.
• Analyze discrepancies between vendor statements and internal records, working to resolve outstanding issues.
• Support the month-end and year-end closing processes by ensuring AP accounts are accurate and reconciled.

Reporting and Analysis:

• Provide analytical support by generating reports and analyzing accounts payable data to identify trends, anomalies, and opportunities for improvement.
• Run weekly workflow history reports for open invoices and purchase orders (POs) to monitor and manage outstanding payments.
• Generate weekly rejected reports for open invoices and POs, addressing any issues that arise.
• Prepare and maintain reports on aged payables and follow up on outstanding items for resolution.
• Assist in the preparation of key performance metrics and financial reports for senior management.

Process Improvement:

• Identify opportunities to improve accounts payable processes, contributing to the overall efficiency of the department.
• Assist in the implementation of best practices and new technologies to enhance financial operations.
• Maintain accurate records and documentation for all accounts payable transactions.

Additional Duties:

• Handle additional duties as assigned by Management.

Job Requirements

Education:

• Bachelor’s degree or equivalent experience in Accounting, Finance, Business Administration, or a related field is preferred.

Experience:

• Minimum of 3-5 years of experience in accounts payable.
• Experience with digital accounts payable systems such as Yardi is preferred.
• Construction industry/ job cost experience is preferred, but not required.
• Data Center experience is preferred, but not required.

Skills:

• Language requirements: English, required; French, preferred.
• Ability to work in a fast-paced environment with many simultaneous priorities from time to time.
• Facility to “roll up one’s sleeves” and collaborate with process participants in solving issues.
• Organized and a quick learner.
• Professional, positive demeanor required.
• Strong analytical skills with the ability to review and interpret financial data to identify trends and discrepancies.
• Demonstrated ability to identify issues, analyze root causes, and implement solutions to resolve problems efficiently.
• High level of accuracy and attention to detail in all aspects of work.
• Proficiency in Microsoft Office Suite or related programs required.
• Ability to maintain confidential and meticulous records.

Travel required is expected to be up to 5% but may increase over time as the business evolves.

Bilingualism (French and English) is required for this position due to the nature of the role, which involves interactions with counterparts in the same department, and stakeholders in the United States.

Physical Demands and Special Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.

We operate with No Ego and No Arrogance. We work to build each other up and support one another, appreciating each other’s strengths and respecting each other’s weaknesses. We find joy in our work and each other, actively seeking opportunities to inject fun into what we do. Our hard and efficient work is rewarded with an above market total compensation package. We offer a comprehensive suite of health and welfare, retirement, and paid leave benefits exceeding local expectations.

Throughout the year, the advantage of being part of the Vantage team is evident with an array of benefits, recognition, training and development, and the knowledge that your contribution adds value to the company and our community.

Don't meet all the requirements? Please still apply if you think you are the right person for the position. We are always keen to speak to people who connect with our mission and values.

Vantage Data Centers is an Equal Opportunity Employer.