Accounts Payable Administrator- Hospitality (Temporary Contract)

Canucks Sports & Entertainment (CSE); Vancouver; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading sports and entertainment organization in Vancouver seeks an Accounts Payable Administrator. This full-time, in-office position involves managing the invoice payment process and vendor interactions, ensuring accuracy and adherence to policies. Ideal candidates have at least 3 years of accounts payable experience, strong Microsoft Office skills, and can work in a fast-paced environment. The role offers a chance to contribute to a diverse and inclusive workplace environment.

Qualifications

• At least 3 years of accounts payable experience.
• Strong proficiency in Microsoft Office applications.
• Ability to thrive in a fast-paced, high-pressure environment.

Responsibilities

• Record and scan vendor invoices and send for approval.
• Verify vendor invoice tax calculations and self-assess taxes as needed.
• Process staff expense reports ensuring appropriate backup is submitted.
• Prepare weekly vendor payments, including cheques, EFT, and credit cards.
• Assist during the annual audit by providing supporting documentation.

Skills

Accounts payable experience

Microsoft Office proficiency

Organizational skills

Attention to detail

Ability to work in fast-paced environment

Team player attitude

Customer service focus

High volume invoice processing

Tools

MS D365 Business Central

SAP Concur

Job description

Position

Accounts Payable Administrator (Hospitality)

Department

Finance

Reports to

Director of Finance

Position Summary

Reporting to the Director of Finance, the Accounts Payable Administrator (Hospitality) is responsible for the invoice payment process for Canucks Sports & Entertainment (CSE) companies within the organization.

This is an 18-month contract full‑time in office position, covering for Parental Leave.

Essential Duties and Responsibilities

• Record and scan vendor invoices received and send out for approval
• Provide invoice coding as required and input and upload vendor invoices into the ERP system
• Verify vendor invoice tax calculations and self‑assess taxes as needed
• Reconcile vendor statements and communicate with vendors and/or departments as necessary
• Process staff expense reports, ensuring appropriate backup and approvals are submitted
• Ensure approved invoices and expense reports adhere to company policies and procedures
• Prepare weekly vendor payments, including cheques, EFT, and credit card payment runs
• Assist with vendor onboarding to EFT payments, confirm banking information with vendors directly
• Perform credit card reconciliations by working with stakeholders across the organization to ensure the accuracy, timeliness, and proper documentation of all charges incurred
• Record fixed asset details obtained from vendor invoices into the ERP’s fixed asset module
• Adhere to the AP month‑end deadlines which include preparing journal entries for invoice accruals and intercompany transactions
• Provide input and assistance with special projects on the horizon such as a new document management system that would provide automated approvals and a paperless environment
• Assist during the annual audit by providing supporting documentation as needed
• File all matched and entered payables
• Provide backup relief for other AP Administrators

Required Experience and Qualifications

• At least 3 years of accounts payable experience
• Strong proficiency in Microsoft Office applications
• Strong organization skills and excellent attention to detail
• Ability to thrive in a fast‑paced, high pressure environment
• Team player attitude with a strong customer service focus
• Exposure to processing a high volume amount of invoices
• Experience with MS D365 Business Central and SAP Concur is an asset

Vancouver is one of the most diverse cities in the world and Canucks Sports & Entertainment strives to create a workforce that is inclusive, equitable, and represents our beautiful, unique community. We value unique perspectives, ideas, and creativity that support a diverse, inclusive, respectful, collaborative, and fun work environment. Canucks Sports & Entertainment is committed to building and supporting a diverse team.

This position will remain open until filled.