Accounts Payable Administrator

The Fertility Partners; Winnipeg; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A leading company in healthcare is seeking an Accounts Payable Administrator to handle invoices and payments across its network of clinics. This role, based in Winnipeg, follows a hybrid model and offers a collaborative environment for those looking to streamline processes in a fast-paced setting. The ideal candidate will have a strong background in accounting with experience in accounts payable processing.

Qualifications

• 2+ years of experience in accounting or accounts payable processing required.
• Knowledge of ERP systems, specifically NetSuite.
• Experience in the healthcare industry preferred.

Responsibilities

• Process invoices and payments accurately for multiple clinics.
• Ensure timely payment of all time-sensitive invoices.
• Monitor Accounts Payable inboxes for invoice management.

Skills

Communication

Problem Solving

Attention to Detail

Multi-tasking

Education

High school diploma

Post-secondary education in Business

Tools

NetSuite

Tipalti

Online Banking Platforms

Job description

Reporting to the Shared Services Accounting Manager – AP, the Accounts Payable Administrator is responsible for processing invoices for approval and payment for multiple partner clinics within the TFP network. This is a very hands-on, detail-oriented role and ideal for someone who wants to be part of streamlining and improving processes. The successful candidate will value being part of a supportive, collaborative team, while rolling up their sleeves to achieve success within our fast-paced environment.

This position supports a portfolio of clinics and is based out of Winnipeg. The role follows a hybrid work model, with the majority of time spent working remotely and approximately one day per week in the office. Notably, Heartland Clinic, located in Winnipeg, is one of the clinics supported by the Finance Shared Services function.

Duties / Responsibilities :

• Ensure all invoices received for payment are properly approved, coded, and processed for payment.
• Understand the purchase order system, ensuring invoices match the PO before payment occurs.
• Understand the approval process for all types of invoices at each clinic.
• Process payments of invoices through online banking and the Tipalti system in both CAD and USD currencies.
• Monitor Accounts Payable inboxes to ensure all invoices are received and statements are reviewed.
• Ensure that time-sensitive invoices are paid on time.
• Work with payment processing (Tipalti) and accounting software (NetSuite) to ensure information syncs properly and is recorded under proper vendors and accounts.
• Process Physician Compensation Payments monthly, ensuring all are recorded prior to month-end.
• Assist with patient refunds and recording credit memos.
• Record credit card transactions and reconcile credit card statements, obtaining all receipts monthly.
• Prepare reconciliations of vendor statements, responding to vendor inquiries about payment and obtaining any missing invoices for processing.
• Communicate and liaise with other departments and clinics within the TFP network.
• Prepare accruals to be recorded monthly if invoices have not been received or are pending approval.
• Assist with year-end audit requests related to Accounts Payable.
• Develop a full understanding of the purchasing and accounts payable process for each clinic.
• Build familiarity with TFP’s partner clinics and commonly used vendors.
• Become proficient in NetSuite, online banking systems, Tipalti (AP processor), Float credit card, SharePoint, and any future systems introduced.
• Provide Accounting team with financial information, reports, and analysis, as required.
• Perform other duties as assigned.

Required Skills / Abilities :

• Ability to multi-task with multiple deadlines and prioritize crucial deliverables
• Excellent written and verbal communication skills
• A team player who is not afraid to ask questions
• Strong problem-solving skills with particular attention to detail
• Ability to communicate in French is an asset

Education and Experience :

• High school diploma is required
• Post-secondary education in Business is considered an asset
• 2+ years of experience in accounting or accounts payable processing required
• Previous experience and knowledge of accounting and ERP systems, specifically NetSuite
• Experience using online banking platforms and payment processing software (Tipalti preferred)
• Experience in the healthcare industry and / or a centralized accounting services environment is an asset

Seniority level

Seniority level

Entry level

Employment type

Employment type

Full-time

Job function

Job function

Accounting / Auditing

Hospitals and Health Care

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