Accounts Payable Administrator

DIABSOLUT INC.; Dartmouth; On-site; CAD 45,000 - 60,000; Full time

Job summary

DIABSOLUT INC. is seeking an Accounts Payable Administrator to join their Finance team in Dartmouth, Nova Scotia. The successful candidate will process vendor invoices, manage vendor accounts, and support month-end closing activities. A degree in Business Administration or Accounting and two years of relevant experience are preferred. The organization promotes a diverse and inclusive workplace and offers competitive compensation and benefits.

Qualifications

• Two years of experience in Accounts Payable.
• Proficiency with accounting software required.
• Comfortable working in a dynamic environment.

Responsibilities

• Process vendor invoices and employee expense claims in a timely manner.
• Manage vendor accounts and ensure timely payments.
• Prepare and process weekly payment runs.

Skills

Attention to detail

Analytical skills

Communication skills

Education

Degree or diploma in Business Administration or Accounting

Tools

MS Office

Jonas Accounting software

Job description

Atlantica is seeking qualified candidates for an Accounts Payable Administrator in Dartmouth, Nova Scotia . The Accounts Payable Administrator is a key member of our Finance team reporting directly to the AP Lead. In this role, you will support Atlantica’s operations by creating and maintaining strong supplier relationships with our clients and contractors.

About Us :

Based in Halifax since 1966, Atlantica, a member of the Cahill Group, is one of the largest mechanical and electrical contractors in the Maritimes. Equipped with leading-edge technologies, Atlantica’s highly skilled workforce executes a wide range of mechanical and electrical construction projects from design and fabrication to fire protection and maintenance services throughout a building’s life cycle to provide customized solutions to our clients.

Responsibilities :

Reporting to the Accounts Payable Lead and working in an exciting and collaborative environment, you will :

• Process a high volume of vendor invoices and employee expense claims accurately and in a timely manner
• Match invoices to purchase orders and delivery receipts, verifying approvals and coding.
• Manage vendor accounts, ensuring timely payments and resolving discrepancies
• Reconcile accounts payable transactions and vendor statements
• Prepare and process weekly payment runs (checks, EFTs, wires)
• Maintain accurate and organized financial records and documentation
• Support month-end closing by preparing AP accruals and account reconciliations
• Communicate effectively with internal departments and external vendors to resolve inquiries
• Ensure compliance with internal controls and company policies
• Assist with management by providing data on ad hoc requests.
• Continuously look for process improvements and efficiencies within AP functions
• Perform other duties as required.

Who are we looking for?

Education and Experience :

• A degree or diploma in Business Administration or Accounting, preferred
• Two (2) years’ experience with Accounts Payable
• Financial experience in a multi-company environment is considered an asset
• Experience and proficiency with MS Office required (Excel, Teams, Outlook, etc.)
• Experience and proficiency with Jonas Accounting software is an asset

About you :

• Proficiency with any accounting software.
• Excellent attention to detail and organizational skills
• Ability to meet deadlines and manage multiple priorities
• Good communication and interpersonal skills
• Excellent problem solving and analytical skills.
• Ability to present information effectively and be persuasive.
• A positive work ethic with a focus on company success and efficiency.
• Comfortable working in a dynamic environment with evolving processes and able to adapt to organizational changes as they occur.
• Demonstrates strong collaboration skills and works effectively as part of a team to achieve shared goals.
• Capable of operating in uncertain or less-defined environments while planned changes are being implemented.
• Permanent, full-time
• 37.5 hours per week
• Monday to Friday

The Cahill Group embraces a culture of belonging in the workplace. We believe that a diverse and inclusive culture creates a work environment that is supportive, engaging, challenging, and innovative while enabling our employees to be collaborative, positive, and creative to reach our full potential. The Cahill Group is an equal opportunity organization and welcomes applications from 2SLGBTQ+, Black, Indigenous, and People of Colour (BIPOC), women, newcomers to Canada, and people with disabilities. If you require any accommodation in the recruitment process, please let us know.

Atlantica is an equal-opportunity employer. If you feel as though you are the right fit for this position, please apply in confidence. While we thank all applicants for their interest, only those under consideration will be contacted.

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