Accounts Clerk

City of Greater Sudbury; Greater Sudbury; On-site; CAD 30,000 - 60,000; Full time

Job summary

The City of Greater Sudbury is seeking a Social Services Assistant for a limited position. This role involves processing payments, maintaining records, and assisting with payroll activities under the supervision of the Social Services Program Manager. The ideal candidate will have completed secondary school and possess skills in accounting and interpersonal communication.

Qualifications

• Successful completion of Secondary School (Grade XII) Education.
• Courses in Accounting and/or Bookkeeping at the Community College level.
• Over one (1) year to two and one-half (2½) years of related experience.

Responsibilities

• Verify invoices for authorization and process payments.
• Perform data entry and maintain records of cheques issued.
• Assist in Payroll processing and verify reports.

Skills

Interpersonal skills

Communication skills

Keyboarding skills

Microcomputer software skills

Education

Secondary School (Grade XII)

Courses in Accounting and/or Bookkeeping at the Community College level

Job description

Job Description

Section: Social Services

Division: Children and Social Services

Department: Community Development

Initial Reporting Location: 199 Larch Street

Job Status: Limited Position

Estimated Probable Duration: Seven (7) Months (may be extended)

Number of Vacancies: 1

Affiliation: CUPE 4705 Inside Unit

Hours of Work: 70 hours bi-weekly

Shift Work Required: No

Range of Pay: Group 9 - $29.60 to $35.02 per hour

The start date will follow the selection process.

Characteristic Duties: Under the direct supervision of the Social Services Program Manager.

• Verify invoices for authorization, accuracy and to back-up documentation; process payments within pre-set parameters.
• Perform data entry, transmit and receive data from host system, print and distribute data.
• Prepare cheques for pick-up/mailing, keep list of held/cancelled cheques, and distribute to appropriate staff.
• Maintain records of cheques issued against cheque protector.
• Examine error report, make corrections or refer to Caseworker, and submit for data entry.
• Process assignments/agreements for reimbursement.
• Issue and record receipts for monies received from or on behalf of Social Services clients requesting clearing cheques when applicable and deliver cheques/cash to Financial Services.
• Verify and balance journal sheets, reimbursements, stop-payments, and cancelled cheques to control documents.
• Prepare and enter payroll and exceptions for the Division; verify reports and distribute pay stubs. Maintain records.
• Ensure that human resources and/or medical forms are completed and forwarded to the Human Resources and Organizational Development Division (e.g., leave of absence form, relieving rate form, WI advisement form).
• Maintain files and records and complete necessary documents for data entry.
• Respond to enquiries from staff, clients, and suppliers.
• Compile statistics/information as directed.
• Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
• Perform other related duties as required.
  
  

Qualifications

• Successful completion of Secondary School (Grade XII) Education
• Courses in Accounting and/or Bookkeeping at the Community College level.
• Over one (1) year up to and including two and one-half (2½) years of related experience.
• Demonstrate keyboarding (a minimum of 40 words per minute) skills.
• Demonstrate skills related to microcomputer software and administrative systems in a Windows environment (e.g. file maintenance, word processing, spreadsheet applications, information input and retrieval).
• Ability to demonstrate effective interpersonal and communications skills with demonstrated ability in dealing with the public in a courteous and effective manner.
• Ability to work in a team environment.
• Excellent use of English verbally and in writing.
• French verbal and written skills an asset.
• Satisfactory health, attendance and former employment history.
  
  

This job is also being posted as a development opportunity. Should there be no fully qualified candidate for this position, a candidate who can be expected to meet the required qualifications within a reasonable period of time may be considered for this position as a development opportunity.

Development opportunity range of pay: $28.85 to $33.49 per hour. The successful candidate will be paid at the reduced range until the minimum qualifications have been met.

How To Apply

If you are viewing this job posting through a website other than the City of Greater Sudbury's, please visit www.greatersudbury.ca/jobs to apply online.

We must receive your resume before 11:59 p.m. on Monday, June 9, 2025. For those providing a French language resume, please also include an English version.

• Click on the Apply for Job button.
• Follow the step by step application process.
• Ensure you attached a cover letter and resume. Acceptable file types are:
• .doc
• .docx
• .txt
• .pdf
• .rtf
• Once completed, review your application and click on the Submit button.
• Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.
  
  

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

Live outside Canada or new to Canada?

The City of Greater Sudbury is dedicated to maintaining a fair, inclusive, and equitable work environment and our City welcomes qualified applicants from anywhere. To learn more about working in Canada, visit this webpage: Applicants Living Outside of Canada (greatersudbury.ca)

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