Accounting Supervisor

ubc; Vancouver; On-site; CAD 67,000 - 72,000; Full time

Job summary

UBC Accounting Supervisor position oversees daily financial activities for the Bookstore and Campus Mail, supervising three financial processing staff to maintain AP/AR integrity.

The role performs complex reconciliations between the Bookstore system and Workday, ensuring GST treatment and compliance with PSAS, CRA regulations, and UBC policies in a fast-paced environment.

Qualifications

• Oversees daily financial activities for the UBC Bookstore and Campus Mail with AP/AR responsibilities.
• Supervises three financial processing staff and ensures accuracy of transactions.
• Performs complex reconciliations between retail system and Workday and validates tax treatments.

Responsibilities

• Supervises Accounts Payable and Accounts Receivable workflows and staff.
• Ensures three-way match for PO/receiving/invoice and GST handling.
• Assists with month-end close and financial reporting.
• Coordinates with Procurement, vendors, and Financial Operations on issues.

Skills

Staff supervision

Accounts payable

Accounts receivable

Workday integration

reconciliations

Tools

Workday

Job description

Staff - Union

Job Category
CUPE 116

Job Profile
CUPE 116 Salaried - Accounting Services Supervisor

Job Title
Accounting Supervisor

Department
Finance Support | Student Housing and Community Services

Compensation Range
$5,984.00 - $6,422.00 CAD Monthly

Posting End Date
August 22, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date
Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Accounting Supervisor oversees the daily financial activities for the UBC Bookstore and Campus Mail (both Accounts Payable and Accounts Receivable functions). This role supervises three financial processing staff, ensures the integrity of Accounts Payable and Receivable, and performs complex reconciliations between the Bookstore's retail system and Workday. The Supervisor ensures compliance with PSAS, CRA regulations, and UBC policies in a fast-paced, deadline-driven environment.

Organizational Status

The Accounting Supervisor reports to the Director, Finance and supervises three financial processing staff. The incumbent in this position works in close consultation with managers and operational staff in the bookstore on both campuses and campus mail and interacts with many other units at UBC including Financial Services, Treasury, UBC Faculties and with external vendors.

Work Performed

Supervises Accounts Payable and Accounts Receivable functions including but not limited to the following job duties:

Team Supervision

• Assists the Director, Finance with the administration and operation of the Accounting Department (both Accounts Payable and Accounts Receivable) and supervision of all staff.
• Supervises, trains, and evaluates the work of three financial processing staff members.
• Sets daily priorities and schedules to ensure all deadlines are met.
• Participates in recruitment, onboarding and provides ongoing performance feedback.
• Supports training of Bookstore staff in the operation of cash registers, sales and refund procedures.
• Ensures team compliance to standards based on established policies and procedures by monitoring and evaluating the quality of service provided, identifying areas for improvement, following up and coaching staff.

Financial Operations and Systems Integration

• Responsible for overseeing the accounting activities of the Bookstore - (Vancouver and Okanagan.)
• Reviews daily cash receipts reconciliation and verifies accuracy and completeness of supporting documentation from four locations as prepared by financial processing staff.
• Prepares files for daily integration to workday.
• Audits daily entries into Bookstore financial management for payment to vendors, ensuring three-way match for PO/receiving document/invoice, taxes are properly recognized and categorized maximizing GST rebate, and appropriate worktags are used for expense and cost centre.
• Reviews and uploads payment file to workday on a weekly basis and ensures that appropriate credit vendor balances are utilized.
• Regularly reviews and implements accounting systems and processes to ensure all transactions are processed efficiently and effectively. Recommends changes to improve existing financial systems.
• Oversees month end cut off procedure.

Financial Systems, Controls and Reporting

• Oversees the accuracy and alignment of financial information across the Bookstore financial management system, Workday, and banking platforms.
• Provides oversight for accounts receivable, accounts payable, clearing accounts, customer deposits, and vendor account activities, establishing priorities and directing resolution of complex discrepancies and outstanding issues.
• Analyzes financial transactions, account discrepancies, and reconciliation results across multiple payment platforms and financial systems, identifying issues, recommending remedial action in consultation with the Finance Director.
• Supervises month-end financial close activities, reviewing and authorizing adjusting entries, account reconciliations, and interdepartmental allocations to ensure compliance with accounting standards, internal controls, and University policies.
• Collaborates with Procurement, vendors, Financial Operations, and other stakeholders to resolve complex financial issues, and maintain the accuracy and integrity of financial records.
• Produces and analyzes financial and operational reports, including accounts receivable and payable aging, inventory valuation, accrued liabilities, and other key performance indicators, providing inputs and recommendations to support decision‑making.
• Supports the investigation, analysis, and reporting of inventory and financial variances, identifying control issues, process impr