Accounting Supervisor

The University of British Columbia; Vancouver; On-site; CAD 67,000 - 72,000; Full time

Job summary

The Accounting Supervisor at The University of British Columbia oversees the daily financial activities for the UBC Bookstore and Campus Mail, including Accounts Payable and Accounts Receivable, with strong emphasis on reconciliation to Workday.

You will supervise three financial processing staff, ensure compliance with PSAS, CRA regulations, and university policies in a fast-paced environment, and collaborate with multiple campus units and external vendors.

Qualifications

• Requires high school graduation and completion of 4th year CGA or RIA program with 3 years related experience.
• Willingness to respect diverse perspectives and inclusion.
• Commitment to equity, diversity, and inclusion.

Responsibilities

• Team supervision of three financial processing staff; set priorities and supervise work.
• Oversees Accounts Payable and Accounts Receivable activities and daily cash reconciliation.
• Ensures three-way match for PO/invoice, taxes and GST handling, and data entry to Workday.
• Manages month-end close and prepares financial reports and analyses to support decision-making.

Education

CGA or RIA program

Diploma in Accounting

Tools

Workday

Excel

Job description

Job Details

Staff - Union Job Category CUPE 116

Job Profile CUPE 116 Salaried - Accounting Services Supervisor

Job Title Accounting Supervisor

Department Finance Support | Student Housing and Community Services

Compensation Range $5,984.00 - $6,422.00 CAD Monthly

Posting End Date August 22, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date Ongoing

About UBC

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students.

Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The Accounting Supervisor oversees the daily financial activities for the UBC Bookstore and Campus Mail (both Accounts Payable and Accounts Receivable functions).

This role supervises three financial processing staff, ensures the integrity of Accounts Payable and Receivable, and performs complex reconciliations between the Bookstore’s retail system and Workday.

The Supervisor ensures compliance with PSAS, CRA regulations, and UBC policies in a fast-paced, deadline-driven environment.

Organizational Status

The Accounting Supervisor reports to the Director, Finance and supervises three financial processing staff.

The incumbent in this position works in close consultation with managers and operational staff in the bookstore on both campuses and campus mail and interacts with many other units at UBC including Financial Services, Treasury, UBC Faculties and with external vendors.

Work Performed

Supervises Accounts Payable and Accounts Receivable functions including but not limited to the following job duties:

• Team Supervision Assists the Director, Finance with the administration and operation of the Accounting Department (both Accounts Payable and Accounts Receivable) and supervision of all staff. Supervises, trains, and evaluates the work of three financial processing staff members. Sets daily priorities and schedules to ensure all deadlines are met. Participates in recruitment, onboarding and provides ongoing performance feedback. Supports training of Bookstore staff in the operation of cash registers, sales and refund procedures. Ensures team compliance to standards based on established policies and procedures by monitoring and evaluating the quality of service provided, identifying areas for improvement, following up and coaching staff.
• Financial Operations and Systems Integration Responsible for overseeing the accounting activities of the Bookstore – (Vancouver and Okanagan.) Reviews daily cash receipts reconciliation and verifies accuracy and completeness of supporting documentation from four locations as prepared by financial processing staff. Prepares files for daily integration to Workday. Audits daily entries into Bookstore financial management for payment to vendors, ensuring three-way match for PO/receiving document/invoice, taxes are properly recognized and categorized maximizing GST rebate, and appropriate worktags are used for expense and cost centre. Reviews and uploads payment file to Workday on a weekly basis and ensures that appropriate credit vendor balances are utilized. Regularly reviews and implements accounting systems and processes to ensure all transactions are processed efficiently and effectively. Recommends changes to improve existing financial systems. Oversees month end cut off procedure.
• Financial Systems, Controls and Reporting Oversees the accuracy and alignment of financial information across the Bookstore financial management system, Workday, and banking platforms. Provides oversight for accounts receivable, accounts payable, clearing accounts, customer deposits, and vendor account activities, establishing priorities and directing resolution of complex discrepancies and outstanding issues. Analyzes financial transactions, account discrepancies, and reconciliation results across multiple payment platforms and financial systems, identifying issues, recommending remedial action in consultation with the Finance Director. Supervises month-end financial close activities, reviewing and authorizing adjusting entries, account reconciliations, and interdepartmental allocations to ensure compliance with accounting standards, internal controls, and University policies. Collaborates with Procurement, vendors, Financial Operations, and other stakeholders to resolve complex financial issues, and maintain the accuracy and integrity of financial records. Produces and analyzes financial and operational reports, including accounts receivable and payable aging, inventory valuation, accrued liabilities, and other key performance indicators, providing inputs and recommendations to support decision-making. Supports the investigation, analysis, and reporting of inventory and financial variances, identifying control issues, process improvements, and opportunities to enhance operational effectiveness.
• Internal Control Reviews and implements procedures to ensure that internal accounting controls are met according to standards. Recommends improvements to the Director, Finance and implements changes in policies, procedures and regulations as necessary. Handles diverse and complex financial inquiries requiring knowledge of operations, Canadian Public Sector Accounting Standards (CPSAS), University policies & procedures and CRA regulations in order to make recommendations and audit financial documentation.
• Carries out any other related duties as required in keeping with the qualifications and requirements of positions in this classification.

Consequence of Error/Judgement

This position is responsible for ensuring all financial information entered into the Bookstore Financial Management system and Workday is accurate, appropriate and substantiated by back-up. Information and recommendations must be accurate and provided in a respectful, timely, clear and supportive way. Errors could result in inaccurate financial results, over/under expenditures, revenue not being recognized accurately and overpayment or non-payment of invoices, such errors could adversely impact the reputation of the units and the University.

Supervision Received

Works independently with supervision under the general administrative direction of the Finance Director.

Supervision Given

Supervises work of three financial processing staff in accordance with the Cupe 116 collective agreement and university policies.

Minimum Qualifications

• High school graduation and completion of 4th year CGA or RIA program and a minimum 3 years of related experience or an equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

• Completion of two-year Diploma in Accounting plus 5 years related experience an asset.
• Requires high levels of concentration and the ability to meet strict month-end deadlines.

Technical Skills

• Advanced proficiency in ERP systems (specifically Workday) and Excel (Pivot Tables, VLOOKUPs).
• Experience with retail-specific financial systems and Shopify integration is a plus.

Abilities

• Ability to handle diverse, complex queries; strong analytical problem solving skills; and the ability to maintain accuracy under pressure.
• Effective communication skills.

About the University of British Columbia

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. A large part of what makes us unique is the community of engaged students, faculty, and staff who are collectively committed to shaping a better world. Recognized as a leading employer in British Columbia and Canada, UBC supports inspired students, faculty and staff on their journey of discovery, and challenges them to realize their greatest potential.

New ideas, changing infrastructure, innovative technology, and fresh approaches are opening up possibilities for the future of research, teaching, and work. Are you ready to embrace the future together? Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [e-mail].