Accounting Specialist (Legal)

Recruitment Consultant - Finance & Accounting Specialist

Role: Accounting Specialist

Location: Downtown Toronto, ON

Salary: Competitive salary according to experience/seniority plus benefit coverage and personal and health spending accounts

Work Model: Partially remote (3 days/week in-office required)

Your new company

Our client is a boutique employment law firm located in downtown Toronto, seeking a dedicated Accounting Specialist to join their team on a permanent basis.

Your new role

As an Accounting Specialist, you will work closely with the Firm Manager to manage the firm's billing processes, ensuring accurate and timely invoicing, and maintaining financial records. You will prepare and send client invoices and will be responsible for day-to-day support of accounting operations, including accounts receivable and accounts payable.

You will monitor accounts receivable by following up on outstanding invoices and payments and reporting on the status to the Firm Manager. You will manage accounts payable, including client disbursement collection, tracking, reporting, and disbursing. Additionally, you will assist with internal and external financial reporting and recordkeeping by supporting the Bookkeeper with monthly and annual reconciliations, generating and analyzing billing reports for management, assisting with recordkeeping and other LSO obligations, and updating clients’ e-billing platforms with budget updates and estimates.

You will prepare and issue invoices by proofreading and adjusting all timekeepers’ dockets for accuracy, spelling, and consistency, generating, reviewing, and editing electronic copies of draft invoices (“pre-bills”) in Soluno per lawyers’ comments, generating and sending monthly client invoices mainly by email (via Soluno), and submitting client invoices via various client online payment electronic systems (e.g., Legal Tracker), including the generation of Excel & LEDES formatted invoices as necessary.

You will maintain files by adhering to client file notes and counsel guidelines (where applicable) and preparing and implementing annual rate increases. You will also handle client communication by responding to client inquiries regarding billing and payment issues and coordinating with the Firm Manager to solve any billing issues. Other billing-related duties and tasks as assigned by the Firm Manager will also be part of your responsibilities.

What you'll need to succeed

To excel in this role, experience with our professional services billing system, Soluno, is preferred. You should be tech-savvy with advanced knowledge of Outlook and Excel. Post-secondary education (in accounting or finance) is required. Proven experience as a billing clerk/accounting specialist or in a similar role, preferably in a law firm, is essential. You should have solid knowledge of basic accounting principles and math skills, strong organizational and time management skills, close attention to detail with strong analytical ability, and the ability to work both independently and collaboratively in a fast-paced environment. Being client-service oriented, with strong communication and interpersonal skills, and adherence to confidentiality and other LSO obligations are also important.

What you'll get in return

You will receive a competitive compensation package, benefit coverage, and personal and health spending accounts. The role offers a positive work-life balance.

What you need to do now

If you meet all the requirements for this role, please apply directly. Thank you in advance for your interest. We regret that we can only respond to candidates chosen for an interview.