Accounting Specialist

OCAS; Guelph; Hybrid; CAD 53,000 - 63,000; Full time

Benefits offered by this job

Hybrid work model

22 vacation days plus holiday shutdown

Pension plan

Comprehensive benefits

Volunteer time

Job summary

OCAS in Guelph is seeking an Accounting Specialist to support payments, receivables, reconciliations, reporting, and financial documentation within the Finance team. The role reports to the Finance Lead and requires processing payments, invoicing, and maintaining financial records.

The position offers a three-day in-office schedule with two days remote, a formal benefit package, and opportunities to contribute to process improvements in a supportive, collaborative environment.

Qualifications

• A diploma or degree in accounting, finance, or a related field.
• 3 to 5 years of relevant accounting or finance experience, or equivalent.
• Strong Excel skills and experience using ERP systems.
• Exceptional attention to detail, with the ability to accurately process high volumes of transactions in a deadline-driven environment.
• Strong verbal and written communication skills.
• Proven ability to build and maintain working relationships with internal and external stakeholders.
• Demonstrated ability to manage multiple priorities, meet deadlines, and take ownership of assigned responsibilities with general supervision.
• Ability to work independently while knowing when to seek guidance or support.

Responsibilities

• Process vendor invoices, prepare month-end accounts payable accruals, and support timely payment approvals through our financial system.
• Prepare and send invoices to customers and partner organizations, track revenue, and follow up on overdue balances to support timely payment.
• Prepare journal entries, complete monthly and quarterly account reconciliations, remit HST filings, and reconcile bank and credit card activity.
• Manage daily payment entries and reconciliations, process monthly settlement activities, and prepare reconciliations and payments related to transcript services, partner transactions, and voucher requests.
• Prepare audit working papers for assigned areas and support the Finance team with year-end audit documentation.
• Act as the main point of contact for staff questions about credit cards, expenses, payments, and purchase requisitions, and provide training and support on our financial system.
• Monitor shared Finance and partner inboxes, respond to inquiries as needed, and support the Finance team with reporting and other requests.

Skills

Excel skills

ERP systems

Attention to detail

Communication

Relationships

Multitasking

Independence

Education

Accounting/Finance degree

Tools

MS Dynamics Business Central

Job description

Technology is reinventing higher education, and at OCAS we play a vital role in helping shape this evolving landscape. We deliver dependable technology systems and business services to support our industry partners and create new pathways for learners exploring and applying to Ontario’s public colleges.

Recently named a Waterloo Area Top Employer for the eleventh consecutive year, we’re looking for individuals who can bring their expertise and passion to our team.

We’re looking for a detail-oriented and collaborative Accounting Specialist to help deliver accurate, reliable financial services across OCAS and to our college system partners. As part of our Finance team, you’ll play an important role in supporting payments, receivables, reconciliations, reporting, and financial documentation.

Reporting to the Finance Lead, you’ll support the day-to-day financial operations of the organization by processing payments, receivables, and disbursements; preparing monthly reconciliations; and maintaining financial records. You’ll also help improve finance processes so the team can work more efficiently and effectively.

This is a full-time permanent position requiring three days each week in our Guelph office.

In this role, you will:

• Process vendor invoices, prepare month-end accounts payable accruals, and support timely payment approvals through our financial system.
• Prepare and send invoices to customers and partner organizations, track revenue, and follow up on overdue balances to support timely payment.
• Prepare journal entries, complete monthly and quarterly account reconciliations, remit HST filings, and reconcile bank and credit card activity.
• Manage daily payment entries and reconciliations, process monthly settlement activities, and prepare reconciliations and payments related to transcript services, partner transactions, and voucher requests.
• Prepare audit working papers for assigned areas and support the Finance team with year-end audit documentation.
• Act as the main point of contact for staff questions about credit cards, expenses, payments, and purchase requisitions, and provide training and support on our financial system.
• Monitor shared Finance and partner inboxes, respond to our route inquiries as needed, and support the Finance team with reporting and other requests.

You should have:

• A diploma or degree in accounting, finance, or a related field
• 3 to 5 years of relevant accounting or finance experience, or equivalent
• Strong Excel skills and experience using Enterprise Resource Planning (ERP) systems
• Exceptional attention to detail, with the ability to accurately process high volumes of transactions in a deadline-driven environment
• Strong verbal and written communication skills
• Proven ability to build and maintain working relationships with internal and external interest holders
• Demonstrated ability to manage multiple priorities, meet deadlines, and take ownership of assigned responsibilities with general supervision
• Ability to work independently while knowing when to seek guidance or support

Nice to haves:

• Actively pursuing a CPA designation or another accounting credential
• Experience with application processing, settlement accounting, or finance in the education sector
• Experience using MS Dynamics Business Central ERP System
• Familiarity with Accounting Standards for Not-For-Profit Organizations (ASNPO)

Why OCAS?

• Enjoy a flexible hybrid work model, with three days each week in our Guelph office and two days working remotely
• Join a collaborative team that is passionate about technology, innovation, and continuous improvement
• Work in an environment where new ideas are welcomed and better ways of working are encouraged
• Start with 22 vacation days, plus a paid company shutdown during the holiday season
• Plan for the future with a defined benefit corporate pension plan
• Access comprehensive benefits, including vision, dental, extended health care, life insurance, and more
• Give back through paid volunteer time and opportunities to support local charities in your community

Position reports to: Finance Lead

The pay range for this position is $52,500.00 - $62, 500.00, depending on skills and previous experience.

This position is being offered to replace an existing vacancy.

OCAS is committed to fostering a diverse and inclusive workplace. We welcome and encourage applications from diverse candidates, including people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. While we thank all respondents for their interest, only those candidates being invited to interview for this position will be contacted.