Accounting Services Coordinator

Business Professionals; Toronto; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A leading business law firm in Toronto seeks an Accounting Services professional. The ideal candidate will provide efficient accounting support, including processing payments and managing accounts payable. A Community College diploma and 1-2 years of relevant experience are required. Familiarity with QuickBooks and Microsoft Office is essential. This role offers a hybrid work model with up to two days of remote work per week.

Qualifications

• 1-2 years of accounting experience required.
• Experience with accounts payable and invoicing preferred.

Responsibilities

• Process payment requisitions and accounts payable invoices.
• Handle assigned accounts payable responsibilities.
• Initiate payments of AP invoices.
• Complete daily bank runs.
• Respond to inquiries regarding policies and procedures.

Skills

Basic understanding of accounting principles

Proficiency with Microsoft Office Suite

Strong communication skills

Organizational skills

Attention to detail

Knowledge of commodity taxes

Bilingual in English and French

Education

Community College diploma in a business discipline

Tools

QuickBooks

Aderant Expert

Adobe Acrobat Pro

ExpertImage

Job description

Osler Hoskin & Harcourt LLP is one of Canada's leading business law firms, advising many of Canada's corporate leaders as well as U.S. and international parties with interests in Canada. Our more than 1000 firm members are based in offices in Toronto, Montreal, Ottawa, Vancouver, Calgary, and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management, and staff have created a unique firm culture that nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

Reporting to the Supervisor of Accounting Services, the incumbent will be responsible for providing timely, efficient, and professional accounting services to the Firm.

Major Responsibilities

• Provides accounting services such as processing payment requisitions, accounts payable invoices, cash receipts, and cost recoveries.
• Handles assigned accounts payable responsibilities in a timely manner based on capacity levels.
• Initiates payments of AP invoices via pre-determined payment methods (e.g., cheque, wire transfer, EFT, credit card).
• Completes daily bank runs, including making deposits, certifying cheques, and collecting mail.
• Responds to inquiries from internal and external sources regarding policies, procedures, deadlines, and transaction statuses.
• Organizes filing and storage of supporting documentation in compliance with Firm and external audit standards using software such as ExpertImage and Adobe Acrobat Pro.
• Adheres to internal control policies to mitigate risks.
• Records commodity taxes accurately and requests tax registration numbers/documents from suppliers when needed.
• Handles confidential materials and documents appropriately.
• Performs other duties as required.

Position Requirements

Education and Experience

A Community College diploma in a business discipline and/or 1-2 years of accounting experience are required. Equivalent education, training, and experience may be considered.

Knowledge and Skills

• Basic understanding of accounting principles and procedures.
• Proficiency with computer applications such as Microsoft Office Suite (Excel, Word, Outlook, Teams), Aderant Expert, Adobe Acrobat Pro, and ExpertImage.
• Strong communication and interpersonal skills for interaction at various organizational levels.
• Organizational and time management skills for detailed tasks and multi-tasking.
• Attention to detail and accuracy in numerical work.
• Knowledge of commodity taxes and recoverability rules.
• Ability to work productively remotely if needed.
• Bilingual in English and French is an asset.

We currently operate under a hybrid work model, requiring in-office presence with flexibility for remote work up to two days per week.

Additional Information

We thank all applicants for their interest; only selected candidates will be contacted. Osler is committed to diversity and inclusion and welcomes applications from individuals with disabilities and diverse backgrounds. Accommodations are available upon request throughout the process.

Please note that employment offers are conditional upon background and reference checks, including criminal record, credit, and employment/education verifications.

If you meet the requirements and are committed to providing excellent customer service, please submit your cover letter and resume by the closing date. No agencies or phone inquiries, please.

LI-Hybrid

LI-SB1

Required Experience & Key Skills

Account Payable, Invoicing, Journal Entry, Data Entry, Accounting & Finance, Tax Returns, QuickBooks, General Ledger Accounting, Microsoft Excel, Reporting, Payroll, Financial Statement, Account Receivable, ACCA, CPA

Employment Type: Full-Time

Department / Functional Area: Finance

Experience: 1-2 years

Vacancy: 1