Accounting/Reporting Assistant

BGIS; Ottawa; On-site; CAD 40,000 - 60,000; Full time

Job summary

A leading company in Ottawa is seeking an Accounting/Reporting Assistant to support financial management tasks, including accounts payable and receivable. The role requires a strong understanding of accounting principles, experience with accounting software, and excellent communication skills. This position is ideal for someone with a community college diploma and relevant experience looking to grow in a supportive environment.

Qualifications

• More than one year up to three years of experience in A/P or A/R jobs.
• Ability to work independently and as a team player.

Responsibilities

• Audit the Purchase Order process and ensure compliance.
• Prepare spreadsheets for monthly A/R revenues and receipts.
• Respond to inquiries from suppliers regarding outstanding accounts.

Skills

Knowledge of accounting and computer systems

Customer service skills

Attention to detail

Written and verbal communication skills

Education

Community college diploma or equivalent training

Job description

SUMMARY

The Accounting/Reporting Assistant reports to the Accounting/Reporting Manager and provides support in all areas of financial management including accounts payable, audits, accounts receivable, general accounting, controlling, tracking and reporting of expenses. This job also provides support to the other staff in the areas of accounting and financial reporting

KEY DUTIES & RESPONSIBILITIES

• Audit the Purchase Order (PO) process for the portfolio; ensure full compliance by all Oracle users
• Pre-audit, code and process Business Expenses for payment
• Verify Procurement Logs against receipts, Managers approval and coding
• Prepare spreadsheet from procurement logs
• Research outstanding balances on invoices and statements and verify cheque issue
• Respond to inquiries from suppliers regarding outstanding accounts
• Record cheques from third party tenants on deposit log and deposit to bank monthly
• Set up Accounts Receivable and Receipts Journal Voucher and upload to Oracle
• Prepare spreadsheet for monthly A/R revenues and receipts and enter into Tombstone
• Run Project Report from Oracle and Update Billing Report with Current YTD information and forward to Managers
• Forward Billing Report to managers for update of Budget, Dates and percentage complete
• Provide additional support to ARMs as required for budgets, data entry, and special requirements
• Other duties as assigned

MINIMUM EDUCATION: Community college diploma or equivalent training (e.g. RPA, CET)

JOB-RELATED EXPERIENCE: More than one year up to three years

Knowledge & Skills

• Knowledge of accounting and computer systems with 1-3 years experience in an A/P or A/R job
• Customer service skills
• Able to work well independently and be a team player
• Ability to meet deadlines with attention to detail
• Written and verbal communication skills

Licenses and/or Professional Accreditation

• None required