Accounting Manager

Orion Group; Toronto; On-site; CAD 85,000 - 125,000; Full time

Job summary

Orion Group in Scarborough, Ontario is seeking an Accounting Manager to lead the finance team and ensure accurate financial statements, reporting, and strong internal controls across service, project, and maintenance work. You will manage AR/AP, payroll, WIP scheduling, and cost allocations, while partnering with operations and ownership to drive strategic decisions.

The role emphasizes cost control, governance, and timely close processes, with collaboration across service managers and auditors.

Qualifications

• Bachelor's degree in Accounting or Finance; Master's degree a plus.
• 6+ years of experience in financial management, accounting, or auditing.
• Proficiency in MS Office, ERP systems, and financial software (e.g., Sage, COINS).
• Experience in a service-based HVAC or construction industry preferred.

Responsibilities

• Ensure all bank transactions are recorded and reconciled on a daily basis.
• Ensure all completed jobs are invoiced upon completion; ensure HST returns are calculated, filed, and paid by the end of the following month.
• Monitor Accounts Receivable regularly and own timely AR collection.
• Ensure all supplier invoices are properly recorded to an expense or work order and that suppliers are paid on time; ensure parts are charged directly to a work order or to inventory, and that parts taken from inventory are charged to the correct work order.
• Ensure weekly payroll is properly recorded in the accounts and that labor cost is charged to work orders at the correct absorption rate; ensure union payments are calculated and paid by the 15th of the following month.
• Prepare a monthly list of prepaid expenses and accrued liabilities that ties to the GL.
• Prepare a monthly list of all jobs/work orders not completed by month end, with all costs properly recorded
• Ensure all revenue is properly classified as Service, Project, or Maintenance, with associated costs reflected in the same categories in Cost of Sales
• Ensure the technician utilization report is prepared every Monday for the prior week
• Own and execute a 5-business-day monthly close, ensuring accuracy and consistency
• Oversee profitability reporting by service line (service, maintenance, construction)
• Ensure accurate labor costing, technician productivity reporting, and overhead allocation
• Establish and enforce internal financial policies and controls
• Own sales tax compliance and reporting, including preparing and filing returns on time
• Liaise with auditors on audits and compliance matters
• Lead and mentor the finance team, ensuring efficiency and professional development
• Own the monthly WIP (work-in-progress) scheduling process across all active projects, ensuring costs incurred, billings to date, and estimated costs to complete are accurately tracked and reconciled to the general ledger

Skills

Leadership

Analytics

Communication

Detail-oriented

Problem-solving

Team management

Education

Bachelor's degree in Accounting or Finance

Master's degree a plus

Tools

Sage

COINS

QuickBooks

MS Excel

Job description

We are initiating a search for an Accounting Manager to join a commercial refrigeration and HVAC business in Scarborough, Ontario. This role ensures accurate financial statements, strong internal controls, job costing discipline, and timely reporting to support operational and strategic decision-making. The Accounting Manager will manage the accounting team and work closely with operations, service managers, and ownership.

Financial Management & Reporting

• Ensure all bank transactions are recorded and reconciled on a daily basis
• Ensure all completed jobs are invoiced upon completion; ensure HST returns are calculated, filed, and paid by the end of the following month
• Monitor Accounts Receivable regularly and own timely AR collection
• Ensure all supplier invoices are properly recorded to an expense or work order and that suppliers are paid on time; ensure parts are charged directly to a work order or to inventory, and that parts taken from inventory are charged to the correct work order
• Ensure weekly payroll is properly recorded in the accounts and that labor cost is charged to work orders at the correct absorption rate; ensure union payments are calculated and paid by the 15th of the following month
• Prepare a monthly list of prepaid expenses and accrued liabilities that ties to the GL
• Prepare a monthly list of all jobs/work orders not completed by month end, with all costs properly recorded
• Ensure all revenue is properly classified as Service, Project, or Maintenance, with associated costs reflected in the same categories in Cost of Sales
• Ensure the technician utilization report is prepared every Monday for the prior week
• Own and execute a 5-business-day monthly close, ensuring accuracy and consistency
• Oversee profitability reporting by service line (service, maintenance, construction)
• Ensure accurate labor costing, technician productivity reporting, and overhead allocation
• Establish and enforce internal financial policies and controls
• Own sales tax compliance and reporting, including preparing and filing returns on time
• Liaise with auditors on audits and compliance matters
• Lead and mentor the finance team, ensuring efficiency and professional development
• Own the monthly WIP (work-in-progress) scheduling process across all active projects, ensuring costs incurred, billings to date, and estimated costs to complete are accurately tracked and reconciled to the general ledger

Qualifications & Skills

• Bachelor's degree in Accounting or Finance; Master's degree a plus
• 6+ years of experience in financial management, accounting, or auditing
• Proficiency in MS Office, ERP systems, and financial software (e.g., Sage, COINS)
• Experience in a service-based HVAC or construction industry preferred
• Excellent leadership, analytical, and communication skills
• Experience with a unionized workforce a benefit
• Knowledge of QuickBooks important
• High attention to detail, problem-solving mindset, and ability to work under pressure