Accounting Coordinator

Aston Carter; Hamilton; On-site; CAD 36,000 - 40,000; Full time

Job summary

Aston Carter is hiring an Accounting Coordinator for our Hamilton, Ontario office. This full-time, onsite role supports accounts payable, handles intercompany postings, and prepares journal entries to aid month-end close.

You will work with the finance team to maintain accurate records, review invoices, and assist with year-end procedures while using Excel and SAP in a professional office setting.

Qualifications

• Hands-on invoicing and invoice processing experience.
• Experience in Accounts Payable operations.
• Experience supporting intercompany postings.
• Ability to prepare accurate journal entries.
• Experience with month-end procedures and reconciliations.
• Strong documentation and filing skills.
• Experience supporting payment runs.
• Proficiency in Microsoft Excel for data entry, analysis and reporting.
• Knowledge of general ledger and bookkeeping.

Responsibilities

• Receive, review, and verify vendor invoices for accuracy, coding, and approval.
• Post invoices timely and accurately in AP system.
• Respond to vendor inquiries and resolve invoice/payments issues.
• Prepare, record, and reconcile intercompany transactions.
• Prepare journal entries per accounting standards and procedures.
• Assist with month-end and year-end procedures and reconciliations.
• Maintain accurate accounting documentation and filing.
• Support payment runs with proper documentation.
• Assist with general ledger activities and basic bookkeeping tasks.
• Collaborate with Accounting Manager and finance team on process improvements.

Skills

Vendor invoicing

Accounts Payable

Intercompany postings

Journal entries

Month-end procedures

Excel

General ledger

Documentation

Payment runs

ERP software

Tools

SAP

Job description

Job Description

The Accounting Coordinator supports the Accounts Payable function by processing vendor invoices, handling intercompany postings, and responding to vendor inquiries. This role helps maintain accurate financial records, prepares journal entries, and assists with month-end and year-end procedures. It offers an excellent opportunity for early-career accounting professionals to gain hands-on experience in a professional office environment while working closely with the finance team.

Job Title: Accounting Coordinator

Responsibilities

• Receive, review, and verify vendor invoices for accuracy, proper coding, and approval.
• Support Accounts Payable by posting invoices in a timely and accurate manner.
• Respond to vendor inquiries and resolve issues related to invoices, payments, and account status.
• Support intercompany postings by preparing, recording, and reconciling intercompany transactions.
• Prepare journal entries in accordance with accounting standards and internal procedures.
• Assist with month-end and year-end procedures, including reconciliations and supporting schedules.
• Maintain accurate accounting documentation and filing, ensuring records are complete, organized, and easily accessible.
• Support payment runs by preparing and reviewing payment batches and ensuring proper supporting documentation.
• Assist with general ledger activities and basic bookkeeping tasks as required.
• Collaborate with the Accounting Manager and broader finance team on various tasks, projects, and process improvements as assigned.

Essential Skills

• Hands-on experience with vendor invoicing and invoice processing.
• Practical experience in Accounts Payable operations.
• Experience supporting or performing intercompany postings.
• Ability to prepare accurate journal entries.
• Experience assisting with month-end procedures and reconciliations.
• Strong skills in maintaining accounting documentation and filing systems.
• Experience supporting payment runs and related processes.
• Proficiency with Microsoft Excel for data entry, analysis, and reporting.
• Working knowledge of general accounting principles, general ledger, and bookkeeping.
• Strong attention to detail and accuracy in data entry and financial records.
• Ability to manage multiple tasks, prioritize work, and meet deadlines in a busy environment.
• Effective communication skills to interact with vendors and internal stakeholders.

Additional Skills & Qualifications

• Experience with ERP platforms and accounting software, with SAP considered a strong asset.
• Exposure to purchase order processes and three-way matching is beneficial.
• Previous experience in a finance, accounting, or office-based role is an advantage.
• Comfort working with financial data, reconciliations, and basic financial reporting.
• Interest in developing a career in accounting or finance and gaining broader month-end and year-end exposure.

Work Environment

This is a full-time, onsite role based in an office environment in Hamilton, Ontario. The position requires working 40 hours per week, with a typical schedule between 8:30 or 9:00 a.m. and 5:00 p.m., including a 30-minute lunch break. The dress code is business casual. You will work on-site five days per week in a professional setting alongside a collaborative accounting and finance team. The role involves regular use of Microsoft Excel, ERP systems, and accounting software, including potential exposure to SAP, while performing a mix of computer-based tasks, document handling, and interaction with internal colleagues and external vendors.

Job Type & Location

This is a Contract position based out of Hamilton, ON.

Pay And Benefits

The pay range for this position is $26.00 - $29.00/hr.

Workplace Type

This is a fully onsite position in Hamilton,ON.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, les achats, la chaine d’approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l’industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du classement Fortune 500. Nous sommes fiers d’avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [e-mail] pour connaître d’autres options d’accommodement.

San Francisco Fair Chance Ordinance:

Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Use of Artificial Intelligence (AI):

Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.