Accounting Coordinator

Our Finance Team is looking for a detail-oriented and highly organized Accounting Coordinator, reporting to the Senior Finance Manager, to support the smooth and efficient operation of our financial processes.

If you are a number ninja with a passion for precision, have a knack for keeping things in perfect order (beautiful filing systems, anyone?!) and have a can-do attitude to pitch in where needed - this role may be a perfect match for you!

Who are we? In short, we’re an award-winning company with a focus on mission-critical communications that help our customers save lives. We are radio, console and dispatch experts. We are innovative, collaborative and supportive. We work with an impressive range of clients in the public safety sector within North America and our equipment handles over 10 million calls per year.

The ideal candidate will have a minimum of 3 years of practical accounting or bookkeeping experience, with proficiency in our accounting software Quickbooks. We are looking for someone who thrives in a role focused on accounts payable, processing accurate and timely transactions and meticulous data management, maintaining thorough well-organized filing systems. Excellent communication and organization skills, adaptability and a team-oriented spirit are keys to success in this position.

This is a hybrid opportunity based in Dartmouth, Nova Scotia. A perk of this role is the flexibility to work from home most of the week, with flexible scheduling and making use of our office as needed.

Join us and contribute to the future growth of our company, while building a career you're proud of.

Role Responsibilities:

Accounts Payable & Receivable:

• Process accounts payable and accounts receivable transactions accurately
• Review and verify invoices and payment requests for accuracy and compliance
• Prepare and process electronic transfers, cheques, and ACH payments
• Follow up on outstanding invoices and ensure timely collection of receivables
• Preparing working papers for prepaid expenses and accounts

Financial Record-Keeping & Reporting:

• Maintain and update accounting records, including ledgers and journals
• Prepare and process bank deposits and expense reports
• Reconcile bank statements and resolve discrepancies
• Assist with month-end, quarter-end, and year-end closing procedures
• Assist in preparing financial reports, invoices, and account reconciliations

Compliance & Administrative Support:

• Maintain well-organized financial documentation and filing systems
• Respond to inquiries from vendors, clients and internal departments
• Ensure compliance with company policies and accounting standards
• Coordinate and plan for office administration, such as ordering supplies, etc.
• Assist with travel arrangements and prepare travel-related documentation
• Assist with data entry and upkeep within the corporate CRM system and customer portals

Implement Continuous Improvement:

• Identify and implement process improvements to streamline financial workflows
• Support the implementation of new financial systems, tools and processes
• Participate in continuous job-specific training and ongoing education

Internal Collaboration:

• Work cohesively within the Finance team and across all departments
• Act professionally, fairly, ethically and confidentiality with employees, customers and third parties, with due regard to contractual and privacy responsibilities

Required Skills

• Proficiency in accounting software, preferably QuickBooks and/or SAP
• Proficiency with Excel
• Strong financial record-keeping and reconciliation skills
• Understanding of accounting principles and financial processes
• A continuous improvement mindset for enhanced efficiency
• Excellent organizational and time-management skills
• Strong attention to detail and accuracy in data entry and record-keeping
• Ability to handle confidential information with integrity and professionalism
• Excellent English communication skills, both written and verbal
• Collaborative work philosophy

Experience

• A minimum of 3 years of accounting or bookkeeping experience
• Bachelor’s degree or certificate in Accounting, Finance, or equivalent practical experience

Nice to Have Skills

• Familiarity with government programs (SR&ED, grants, incentives, etc.)
• Knowledge of inventory management and logistics (shipping, receiving, warehousing)

What You’ll Love About Working With Us:

Meaningful work. Our work makes a difference in the world. Our efforts contribute to making a lasting impact supporting mission-critical communications that help our customers save lives.

Work environment. Remote, in-office and hybrid work options. Flexible working hours. Renovated office space, including free coffee and parking. Casual dress and atmosphere.

Health & Wellness. Your health and wellness are a priority. We make the time to highlight the value of wellness, how to support it and offer a fully funded health benefit package to employees. We foster a strong work-life balance, also providing paid time off, including vacation, holiday and sick time.

Learning & Growth. Leaders that are committed to supporting you through regular connection 1:1 conversations, a focus on learning through external opportunities and internal workshops sharing technical knowledge, fostering growth and opportunity in your career.

Employee Engagement. Your feedback matters and makes a difference. We regularly advocate for feedback and are open to doing things differently.

Culture & Connection. Our culture is our corporate personality tied up with a bow and if we do say so ourselves, we got it going on. It’s the people here that make the magic - we have a phenomenally talented engaged team that is our greatest strength.