Accounting Clerk

Durham Region (The Regional Municipality of Durham); Whitby; On-site; CAD 47,000 - 53,000; Full time

Job summary

The Region of Durham is hiring for an accounting support role reporting to the Supervisor, Accounting Services. The position handles daily payment processing, deposits, and reconciliations within a large computerized environment.

Two vacancies exist at Regional Headquarters, Whitby, Ontario. Work onsite five days a week, with stated Grade 3 CUPE 1764 salary and hourly rates from CAD 34.40 to CAD 38.22. Accommodation available per policy; contact [e-mail] for details.

Qualifications

• A post-secondary one year certificate in Accounting or equivalent combination of education and related work experience.
• Related experience, preferably in a large computerized accounting environment.
• Excellent data entry skills with high accuracy and speed for extended period of time.
• Strong analytical, problem solving and time management skills.
• Demonstrate a willingness to acknowledge and learn from mistakes in service delivery.
• Knowledge of banking policies and fraud detection.
• Knowledge of Regional and Water Billing policies and procedures would be an asset.
• Knowledge of general accounting procedures for accurate processing of payments, balancing, and reconciling.
• Effective communication skills (both written and verbal).
• Demonstrated proficiency in the use of various computer software and accounting applications (Microsoft Word, Excel, Peoplesoft Financials, CC&B, Yardi Voyageur).
• Demonstrated organizational skills.
• Ability to work under pressure within tight time frames.
• Strong interpersonal skills with the ability to deal efficiently, professionally and effectively with various stakeholders.
• The ability to work both independently and as a team member.
• Ability to multi-task and prioritize responsibilities.

Responsibilities

• Ensure all Regional revenues are captured and accounted for in an accurate and timely manner.
• Receive, sort, process, and manually key all water and sanitary sewer payments.
• Receive, sort, process, and manually key all other Regional payments including housing, long term care, and accounts receivable payments.
• Prepare the daily electronic bank deposits for all Regional operations using the cheque scanner.
• Prepare manual deposits for the armoured courier when required.
• Reconcile all daily deposit activity by comparing the system reports to the individual batch details and following up on variances.
• Manually key incoming PAP banking documents to customer water and sanitary accounts.
• Investigate and resolve payment issues.
• Update daily the deposit workbook and compilation of deposit statistics.

Skills

Data entry accuracy

Analytical skills

Time management

Communication skills

Organizational skills

Multitasking

Team player

Working under pressure

Education

Post-secondary certificate in Accounting

Tools

Microsoft Word

Microsoft Excel

Peoplesoft Financials

CC&B

Yardi Voyageur

Job description

Diversity, Equity and Inclusion Statement

The Region of Durham is committed to advancing equity, diversity and inclusion within our organization and the communities we serve. We welcome and encourage applications from people who are Indigenous, racialized persons, women, persons with disabilities, members of LGBTQ2S+ communities, and others who may contribute to the further diversification of our workforce, including those who experience systemic barriers.

In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, accommodation will be provided throughout the recruitment process upon request, based on any Code-protected ground.

Number of Available positions: Vacancies:

Two (02). Located at the Regional Headquarters, Whitby, Ontario.

This position is working onsite, 5 days per week. This position is not eligible for Hybrid Teleworking.

Reporting to the Supervisor, Accounting Services, The incumbent will:

• Ensure all Regional revenues are captured and accounted for in an accurate and timely manner by:- Emptying and sorting the Region's payment drop boxes on a daily basis- Retrieving from the mailroom and then sorting the Region's Payment Processing Office mail on a daily basis- Consolidate and organize all the incoming cheques, money orders, etc. retrieved from drop boxes and the mail room into appropriate deposit batches on a daily basis
• Receive, sort, process, and manually key all water and sanitary sewer payments in an efficient and accurate manner
• Receive, sort, process, and manually key all other Regional payments including housing, long term care, and accounts receivable payments in an efficient and accurate manner
• Prepare the daily electronic bank deposits for all Regional operations using the cheque scanner
• Prepare manual deposits for the armoured courier when required
• Reconcile all daily deposit activity by comparing the system reports to the individual batch details and following up on variances
• Manually key incoming PAP banking documents to customer water and sanitary accounts
• Investigate and resolve payment issues
• Update daily the deposit workbook and compilation of deposit statistics

The successful applicant will possess:

• A post-secondary one year certificate in Accounting or equivalent combination of education and related work experience
• Related experience, preferably in a large computerized accounting environment
• Excellent data entry skills with high accuracy and speed for extended period of time.
• Strong analytical, problem solving and time management skills
• Demonstrate a willingness to acknowledge and learn from mistakes in service delivery
• Knowledge of banking policies and fraud detection
• Strong knowledge of Regional and Water Billing policies and procedures would be an asset
• Knowledge of general accounting procedures for accurate processing of payments, balancing, and reconciling
• Effective communication skills (both written and verbal)
• Demonstrated proficiency in the use of various computer software and accounting applications (Microsoft Word, Excel, Peoplesoft Financials, CC&B, Yardi Voyageur)
• Demonstrated organizational skills
• Ability to work under pressure within tight time frames
• Strong interpersonal skills with the ability to deal efficiently, professionally and effectively with various stakeholders
• The ability to work both independently and as a team member
• Ability to multi-task and prioritize responsibilities

CUPE 1764 Salary Grade 3

This position is with Salary Grade 3 and will be paid at the following hourly rates:

• - Start: $34.40 - Six Month: $36.31 - Job: $38.22

Conditions of Employment

All applicants are expected to comply with the Region of Durham's Code of Ethics and Code of Conduct Policies throughout the recruitment process. Prior to the start date, the successful candidate will be required to provide a satisfactory Criminal Record and Judicial Matters Check dated within two (2) months from date of hire. Proof of education, qualifications and any other job bona fide requirements will also be collected.

The Region of Durham is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. If contacted for an employment opportunity and you require accommodation, or if this information is required in an accessible format, please contact us at: [e-mail] and a Recruiter will provide appropriate assistance pursuant to the Region's Accommodation and Accessibility policies.

The Region of Durham may utilize artificial intelligence to assist in the preliminary assessment of applicant qualifications and submitted materials. These tools are used for the purpose of supporting and enhancing an evaluation by a human decision-maker and any information provided by AI to a human decision-maker is not determinative. Final decisions are made solely by authorized human decision-makers.