Accounting Clerk

Shoppers Drug Mart; Ottawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading retail pharmacy in Ottawa is seeking an Accounting Specialist to manage accounts payable and receivable, process payroll, and maintain financial accuracy. The ideal candidate will have a minimum of 2 years of accounting experience, strong organizational and communication skills, and proficiency in MS Excel. This role offers a competitive pay package and a chance to work in a respected company committed to community care.

Benefits

Employee discounts

Flexible schedules

Online learning opportunities

Qualifications

• Minimum 2 years of accounting experience or related education.
• Understanding of interconnected processes and adaptability.
• Strong time management skills are necessary.

Responsibilities

• Administer accounting functions like accounts payable and receivable.
• Process payroll bi-weekly and manage employee benefits.
• Review timesheets and resolve discrepancies.

Skills

Accounting experience

Proficient with MS Excel

Effective communication skills

Attention to detail

Organizational skills

Education

Post-secondary education in accounting or related field

Job description

Join a locally owned and operated store to help deliver health, beauty, and convenience services in your community, with the customer at the center of everything you do.

Why this role is important?

Summary:
Administer the accounting functions within the store supporting sales, inventory, payroll, benefits reporting, and other financial requirements to achieve the store's financial objectives.

Duties & Responsibilities:

Accounts Payable

• Verify packing slips against authorized invoices and the Merchandise Receiving Log.
• Process invoices for payment according to vendor payment methods.
• Identify discrepancies between invoice costs and purchase order amounts; escalate above thresholds.
• Review weekly SDM statements for invoices, transfers, and charges.
• Allocate charges paid via store credit cards periodically.
• Process store-to-store payments.
• Complete new vendor setup forms for frequent vendors.

Accounts Receivable

• Input charges and payments into AR system; ensure totals match front-end systems.
• Reconcile adjustments to AR sub-ledger.
• Maintain and review AR aging; follow up on collections.
• Handle vendor claim reconciliations and submit to Central Office.
• Set up AR and billing for store-to-store receivables.
• Generate and distribute monthly AR statements.
• Maintain customer profiles and ensure receivables are linked correctly.
• Reconcile daily sales details; investigate cash shortages or overages.
• Ensure timely posting of deposits for cash and EFT.

Expenses

• Audit expense allocations for accuracy.

Payroll

• Review timesheets; report discrepancies.
• Process payroll bi-weekly on schedule.
• Administer employee benefits, enrollments, and terminations.
• Maintain accurate employee data and benefit records.
• Update cosmetic commission databases and provide data to managers.
• Ensure T4s and government forms are filed on time.
• Complete legislated benefit filings.
• [Quebec] Manage CNESST documentation for injured employees.
• Maintain PDP enrollments.

General

• Prepare period-end documentation and review cash discrepancies.
• Complete inventory forms and coordinate with inventory teams.
• Follow health and safety regulations and internal audit controls.

Financial Process Optimization (FPO) Webforms

• Reconcile balance sheet accounts, address discrepancies, and submit weekly FPO forms to Central Office.

Skills, Experience & Education

This role requires initiative and judgment to organize, prioritize, delegate, and collaborate effectively.

• Minimum 2 years of accounting experience or related post-secondary education.
• Understanding of interconnected processes and adaptability.
• Proficient with MS Excel and basic computer skills.
• Strong time management and organizational skills.
• Effective communication skills, both verbal and written.
• Attention to detail and thoroughness.
• Knowledge of accounting principles and procedures.

HR – Privacy and confidentiality policies apply.

The above describes the principal functions necessary for proper evaluation and should not be seen as an exhaustive list of all job requirements.

J2WSA

J2WRTL

Why work in a Shoppers Drug Mart store?

Each store has an Associate-Owner, so you work for a local business owner while benefiting from a national brand. Enjoy discounts, flexible schedules, competitive pay, and online learning through Academy.

Take ownership and find ways to care for patients, coworkers, customers, and community.

Our network values Canada's diversity, reflecting it in products, hiring, and culture. Accommodation is available upon request for applicants and colleagues with disabilities.

We believe in doing the right thing by adhering to laws and our Code of Conduct, which aligns with customer and stakeholder expectations.

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