Accounting Assistant (Accounts Payable)

Sturgeon County; Morinville; On-site; CAD 64,000 - 82,000; Full time

Job summary

An established industry player is seeking an Accounting Assistant to join their Corporate Finance team. This role involves managing accounts payable, providing exceptional customer service, and ensuring the smooth operation of financial processes. The ideal candidate will have a strong understanding of financial administration, excellent communication skills, and the ability to work both independently and collaboratively. This is a fantastic opportunity to contribute to the financial health of the community while developing your career in a supportive environment. If you are proactive, detail-oriented, and ready to take on new challenges, this position is perfect for you.

Qualifications

• 1+ years of experience in finance or accounting environment.
• Completion of financial and accounting certificate or diploma.

Responsibilities

• Process accounts payable invoices and manage vendor inquiries.
• Provide high-quality customer service and support to the public.
• Assist with year-end reconciliation and financial operations.

Skills

Accounts Payable Processing

Customer Service

Microsoft Office Suite

Financial Accounting Software

Communication Skills

Teamwork

Initiative

Education

Financial and Accounting Certificate

Degree in Finance or Accounting

Job description

Competition ID:

J0425-0879

Job Title:

Accounting Assistant (Accounts Payable)

Job Type:

Temporary Full Time

Job Category:

Accounting & Finance

Open Positions:

1

Department:

Corporate Finance & Treasury Services

Date Posted:

April 25, 2025

Closing Date:

May 5, 2025

Salary:

$64,347.00 - $81,868.00/Year

Hours per Week:

Position Purpose Summary

This is a support position within the Corporate Finance and Treasury team that maintains day-to-day financial operations of the County which is inclusive of customer service responsibilities and accounts payable.

KEY DUTIES AND RESPONSIBILITIES

Accounts Payable (50%)

• Processes accounts payable invoices; purchase orders invoices, procurement card transactions; and expense claims.
• Generates accounts payable cheque run and electronic funds transfer.
• Processes auto withdrawal invoices and generate payment accordingly.
• Processes Canoe/RMA invoices and generate payment to reconcile to monthly statement.
• Responds to public, internal, or vendor inquiries in person, by phone, and via e-mail.
• Provides Administrative support and coordination of the County's corporate purchase card program.
• Provides upkeep and maintenance of the purchase order system.
• Provides the upkeep and maintenance of vendor files.
• Assists with year-end reconciliation for working papers.
• Identifies process inefficiencies.

Customer Services (40%)

• Provides all of the following with a high standard of customer service, both internally and externally to the public:
  • Provides switchboard operations to direct incoming and at times, outgoing calls appropriately.
  • Provides front desk reception for the public, and at times, assist with internal needs as well.
  • Supports infrastructure and community service divisions with their annual program delivery.

Other Related Duties (10%)

• Peer reviews correspondence and financial data entered within financial systems.
• Provides coverage for and assists with financial operations staff (accounts receivables, reception, utilities, and taxation).
• Assists with preparing and balancing bank deposits as required.
• Assists with year-end work as assigned.
• Adheres to applicable responsibilities and accountabilities as outlined in the Sturgeon County Health and Safety Management System return.
• Performs the duties of an Information Management Contact for the department.
• Performs other related duties as assigned.

REPORTING RELATIONSHIPS

The following job titles and/or specific positions listed may, from time-to-time, be amended, altered, or changed by the Employer to meet its business, administrative, operational, or regulatory needs.

Please check only one of the following, completing the position titles in the right-hand column as applicable.

Position provides leadership and direct supervision (i.e., monitoring and assessing work performance, coaching, providing performance feedback, disciplinary authority).

Position provides day-to-day direction related to scheduling, assigning, and coordinating work, may provide mentoring and performance feedback input to a manager or supervisor.

X

Position provides occasional advice and/or guidance to co-workers, citizens, the public, or other staff. No formal supervisory responsibilities.

KNOWLEDGE, EDUCATION, QUALIFICATIONS, SKILLS, ABILITIES, AND EXPERIENCE

The following are required in this position:

Knowledge

• Thorough knowledge and understanding of frequently asked questions, policies, procedures, and practices pertaining account payable and receivable administration.
• Solid understanding of internal controls and their importance in relation to financial processes and accounting.

Education and Qualifications

• A minimum of 1 year of related work experience in an office, finance, or accounting environment and completion of financial and accounting certificate or diploma, or a minimum of 3 years work experience in a finance or accounting environment without a formal education. Preference given to those with more experience.

Other Skills or Abilities

• Ability to read, follow, and understand processes, procedures, and policies to perform work in accordance with expectations.
• Ability to apply a forward-thinking approach while working to ensure that processes are efficient and operating as intended.
• Ability to take initiative, be independent, resourceful, work under pressure and meet deadlines.
• Ability to work in a team environment or independently.
• Proven ability to effectively communicate in writing or verbally, in a clear, objective, logical and sensible manner.
• Well-developed customer service skills.
• Proficiency when using all Microsoft Office Programs (Excel, Word, and PowerPoint, etc.).

Related Experience

• Education or direct experience working in financial accounting software.

The following are considered assets or preferences in this position:

Knowledge

Education and Qualifications

• A financial or accounting degree or working towards completion would be considered an asset.

Other Skills or Abilities

Related Experience

WORKING ENVIRONMENT AND PHYSICAL EFFORTS

Working Environment

• This position works primarily in an office or office-like environment.
• The working environment is deadline driven and involves multitasking and managing priorities.

Physical Efforts

• This position works primarily indoors, with limited physical requirements of walking, bending, standing, or reaching.
• This position may have longer periods of time sitting/standing at a desk with visual concentration, but the position has control over when to take breaks.
• Interruptions and distractions occur but are not expected to interfere with the ability to complete the work required.

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