Accounting and Human Resources Coordinator

Personnel Alter Ego; Montreal; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

A leading company in the addiction field is seeking a coordinator to handle accounting and HR tasks. The role involves managing month-end processes, payroll, and updating HR files. This position offers a hybrid work model, allowing for flexibility while ensuring efficient operations.

Qualifications

• 2-5 years of experience required.

Responsibilities

• Coordinate month-end and year-end accounting processes.
• Manage payroll and HR file updates.
• Perform bank reconciliations and cash flow analysis.

Skills

Organizational skills

Priority management

Adaptability

Discretion

Analytical ability

Interpersonal skills

Tools

Excel

Outlook

Acomba

Quickbooks

Agendrix

Job description

Working in the field of addiction, this company is looking for a coordinator who will take care of accounting and human resources. This person will be responsible for tasks related to the organization's accounting process, mainly those related to accounts payable, month-ends, and payroll, in addition to ensuring the constant updating of HR files. This position offers a hybrid way of working.

Your mandate

1. Coordinate the month-end process and account for monthly entries.
2. Carry out monthly bank reconciliation.
3. Perform credit card transaction reconciliation.
4. Analyze cash flow and prepare working capital.
5. Assist the Director of Finance in updating monthly dashboards.
6. Follow up on budgets and analyze variances.
7. Assist the Director of Finance in the preparation of working papers for the annual audit.
8. Collect information to establish the year-end demarcation.
9. Coordinate month-end and year-end procedures for Acomba or Quickbooks.
10. Make the payment of accounts payable.
11. Follow up on invoices.
12. Prepare and issue cheques and electronic payments on a weekly basis.
13. Communicate with suppliers and collaborators.
14. Enter data into the various software.
15. Prepare the trial balance of the cash register.
16. Perform entries in Acomba and / or Quickbooks.
17. Compile timesheets.
18. Update the payroll file and vacation and leave tracks.
19. Prepare Records of Employment as required and follow up on CRA requests.
20. Prepare the payroll on Nethris.
21. Enter payroll entries in Acomba and Quickbooks.

Communications and Union Liaison

1. Make the payment of union dues.
2. Update employee seniority monthly and annually with vacations.
3. Update the monthly report of new hires and departures.

Petty cash

1. Perform petty cash reconciliation.
2. Prepare and make the cash deposit at the bank.

Other tasks

1. Prepare monthly statistics.
2. Coordinate accounting and prepare cheques for fund transfers.
3. Contribute to management optimization projects.
4. Any other related tasks or ad hoc analysis as required.

Human resources

1. Coordinate the preparation of the forms and information required when hired.
2. Create employee folders on Agendrix and / or Sharepoint.
3. Update employee files and salary changes.
4. Follow up on probation endings.
5. Follow up on leave and vacation banks and analyze balance discrepancies with Nethris.
6. Prepare criminal record requests for the law firm.
7. Register and maintain the files employed in the group insurance.
8. Prepare the calculation of the appropriate deduction for group insurance.
9. Post vacancies on the partner sites online as well as internally.
10. Record computerized transactions.

Requirements and Experience

1. Excellent command of Excel, Outlook, Acomba, Quickbooks, and Agendrix.
2. 2-5 years of experience.

Skills required

1. Organizational skills and ability to manage multiple files at once.
2. Priority management.
3. Ability to adapt.
4. Discretion and a spirit of synthesis.
5. Rigor and punctuality.
6. Good judgment and analytical ability.
7. Good public and interpersonal skills.

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