Accounting & Administrative Assistant

The Salvation Army; Kingston; On-site; CAD 30,000 - 60,000; Full time

Job summary

A charitable organization in Kingston seeks an Admin Assistant/Accounting professional to provide accounting and administrative support. The ideal candidate will have at least two years of bookkeeping experience and a post-secondary education in accounting. Responsibilities include processing accounts payable, maintaining ledgers, and ensuring compliance with legal requirements. The compensation range is $18.99 to $23.73 per hour, based on qualifications and experience.

Qualifications

• Completion of formal post-secondary program in accounting or bookkeeping is preferred.
• Two years of accounting or bookkeeping experience is required.
• Must have Reliability Status Clearance.

Responsibilities

• Provide accounting and administrative support to Kingston Freedom Ministries.
• Ensure all accounts payable invoices are processed timely.
• Maintain and review ledgers regularly.

Skills

Integrity and confidentiality

Communication skills

Organizational skills

Teamwork

Multi-tasking

Education

Post-secondary program in accounting or bookkeeping

Job description

Who We Are

For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help more than 2 million people, providing necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission, vision and values of hope, service, dignity and stewardship. As a faith- and values-based organization, we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Job Description:

Job Description Admin Asst/Accounting

Position Summary:

To provide accounting and administrative support services to Kingston Freedom Ministries.

Finance

• Ensures all accounts payable (AP) invoices are coded according to the budget and submitted for payment to TSA Finance System in a timely manner.
• Follows up on AP invoice enquiries from vendors and or staff members.
• Processes cash receipts and contributions/monetary donations.
• Prepare and deposit funds to the local bank and enter into the accounting system.
• Issues tax receipts as required for charitable giving and prepares Thank You letters.
• Ensures the maintenance and accuracy of ledgers through regular review of ledgers in all departments; drafts and processes journal entries using accounting software
• Helps prepare for audits
• Maintains proper records and ensures that all legal requirements are met
• Responds to routine enquiries both internal and external
• Tracks/monitors financial activity related to contracts
• Prepares detailed quarterly billings required by various contracting authorities

Working Conditions

• Working environment is typically in the office in generally agreeable conditions.
• The performance of the job requires frequent data entry, moderate attention when responding to phone inquiries, and detailed eye work.
• The performance of the job requires frequent keyboarding and sitting at a desk.

Education, Qualifications and Certifications

• Completion of a formal post-secondary program preferably in accounting or bookkeeping.
• Alternative combinations of education and experience may be considered.
• Must have a current Police Background Check acceptable to TSA.
• Must have Reliability Status Clearance.

Experience and Knowledge

• Two years of accounting or bookkeeping experience is required.

Skills and Capabilities

• Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
• Ability to multi-task and prioritize responsibilities (i.e., good judgement).
• Excellent oral and written communication and interpersonal skills.
• Excellent organizational skills and sound judgment.
• Able to work cooperatively in a team setting.

Compensation:

The target hiring range for this position is $18.99 to $23.73 with a maximum of $28.48.

Placement in the salary range will be based on factors such as market conditions, internal equity, and candidate experience, skills, and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email [e-mail] if you have a need for any accommodation and we will be pleased to discuss this with you.