Accounting - Accounts Receivable Administrator

Accounting - Accounts Receivable Administrator

Job Description

Position: Accounts Receivable Administrator

Purpose of the role: Using a professional level of communication and customer service, along with accounting skills, the Accounts Receivable Administrator handles all incoming payments of client invoices and follows up on overdue invoice payments whilst working with various internal and external resources or stakeholders. The Accounts Receivable Administrator also acts as the secondary biller preparing invoices for distribution to clients. In addition to taking ownership of the AR function, the ideal candidate enjoys the variety that comes with learning and backing up some of the other functions of the Accounting Team.

Reports To: Accounting Manager

Duties and Responsibilities:

• Post payments (cheques, electronic payments and credit card) to the general bank accounts and prepare deposits and maintain records;
• Investigate payments without remittance information by utilizing search tools, communicating with the bank, clients, staff and lawyers as needed;
• Respond to both internal and external requests and inquiries relating to Accounts Receivable;
• Follow up internally with lawyers regarding overdue Accounts Receivable and actions to be taken;
• Communicate directly with clients regarding Accounts Receivable based on lawyer instruction and firm policies and maintain records of communications;
• Prepare and send monthly reminder notices to clients;
• Post write-offs of accounts receivable and maintain records;
• Communicate with and provide instruction to external collection agent;
• Prepare monthly internal billings;
• Act as the secondary biller assisting the Billing Specialist including but not limited to:
• Review pre-bills / draft invoices for accuracy and make required data changes;
• Produce client invoices including those related to electronic billing initiatives and special client billing arrangements;
• Initiate contact with lawyers/assistants to clarify billing instructions as necessary;
• Post write-offs of unbilled disbursements;
• Review for accuracy and effect any corrections as required on final invoices;
• Maintain scanning of invoices, pre-bills and write-offs;
• Provide coverage for other team members, including but not limited to Accounts Payable, Disbursements and Trust, as required;
• Other duties and responsibilities as required.

Education & Qualifications:

• High school diploma required;
• Post-secondary education in finance or accounting, or working towards a post-secondary education, or 1-year of experience in finance or accounting role required, preferably in a role with responsibility for accounts receivable, billing, or collections;
• Proficient in MS Office Skills including Excel, Word, and Outlook;
• Experience using Aderant is an asset.

Required Skills & Personality Traits for Success:

• Customer Orientation: Provides exceptional customer service to both internal and external clients of the Firm.
• Relationship Building: Build and conserve positive relationships that support one’s own reputation, the positive reputation of one’s firm, and the high regard of the profession.
• Organization: Exceptionally effective at planning ahead, organizing, and prioritizing.
• Communicates Professionally: Exhibits exceptional written and oral communication skills, effectively engaging with individuals at all levels of the organization. Excels in professional communication via phone, email, and in-person interactions.
• Learning Agility: Aptitude and drive to learn new concepts and tasks quickly.
• Results Oriented: Driven to keep projects moving and to bring tasks to completion. Uses problem solving when met with challenges.
• Team player: Flexible, courteous, and supportive of teammates. Collaborative in a group and reliable as a contributor to team goals.
• Technology savvy: Values technology and understands the necessity of leveraging it to stay productive and competitive. Proactive in investigating and adopting new technologies to achieve competitive advantage.

Why BD&P?

BD&P is a full-service boutique law firm headquartered in Calgary, Canada. Our approximately 120 lawyers are bright, deeply talented legal minds who work on a broad spectrum of matters and litigation work, sitting across the table from national and international firms. BD&P is proud to maintain its independence while representing clients in a wide variety of sectors including Energy, renewables, Agribusiness, technology, and life sciences.

We like to think having a track-record of supporting entrepreneurs gives us a unique approach. We are not just legal advisors; we are true partners. We've been called unconventional, and we think that makes us better partners to our clients for now- and for the future.

BD&P has an inclusive culture where their people feel motivated to bring their best to the workplace. We understand that diversity and inclusion result in better decision making, more innovative problem solving, and enhanced creativity.

With a culture of collegiality, the firm encourages pursuits that go beyond the office, as we know that remarkable people have passions beyond their profession. The diverse activities pursued by the firm's partners, associates, and staff bring an authentic kinetic energy to the firm.

Do you have what it takes to succeed in this position?

Are you the right fit with our team?

Please note that due to the volume of applications we receive, only successful candidates will be contacted. Must be legally eligible to work in Canada.