Accountant (Non-Profit)

RLB People; Kitchener; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Extended Healthcare Plan

RPP - Group RRSP

Group Life - AD&D - Critical Illness

Employee Assistance Program - Counse l

Short Term Disability Supplement

Travel Insurance

Job summary

RLB People is assisting a Kitchener-based non-profit in recruiting an Accountant to oversee day-to-day accounting, payroll, receipting, compliance, budgeting and financial administration. The role suits someone who works independently and supports a small-office environment with discretion and care.

The successful candidate will maintain financial records, prepare reconciliations and monthly statements, and provide analysis to support leadership decisions while ensuring CRA and charity

Qualifications

• Hands on experience in accounting, bookkeeping, payroll administration, or financial administration.
• Post-secondary education in accounting, bookkeeping, business administration, finance, or an related field.
• Experience with financial recordkeeping, bank reconciliations, financial reporting, payment processing, and payroll administration.
• Working knowledge of Canadian payroll and regulatory requirements, including CRA remittances and year-end payroll reporting.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong attention to detail, accuracy, organization, and follow-through.

Responsibilities

• Maintain accurate financial records, including donations, receipts, deposits, bank transactions, operating expenditures, and supporting documentation.
• Prepare bank reconciliations, journal entries, payments, monthly financial statements, and routine reports for leadership or governance review.
• Support financial analysis, reporting, and information-sharing to help leadership plan and make informed decisions.
• Maintain accurate donation and contribution records across multiple giving methods, including cash, cheque, e-transfer, online platforms, and pre-authorized giving.
• Issue official charitable donation/tax receipts in accordance with applicable Canada Revenue Agency requirements.
• Manage electronic banking activities, vendor payments, EFTs, payroll deposits, bill payments, cheque deposits, and related documentation.
• Administer payroll, including calculations, direct deposits, deductions, taxable benefits, remittances, T4s, ROEs, and related payroll records.
• Support benefits administration, including enrolments, changes, terminations, and related documentation.
• Prepare compliance filings and reports, which may include CRA payroll remittances, HST filings or rebate claims, charitable or not-for-profit annual filings, WSIB reporting, and other government requirements.
• Prepare working papers and supporting documentation for the annual audit or financial review.
• Coordinate and support the annual budgeting process, including budget schedules, documentation, and budget-to-actual reporting.
• Recommend process improvements to strengthen accuracy, efficiency, internal controls, and responsible financial stewardship.
• Research and resolve financial issues.
• Provide advice and direction as the primary organizational contact for internal and external financial and payroll inquiries.
• Provide other needed administrative and operational support.

Skills

Attention to detail

Integrity and confidentiality

Independent work

Strong communication

Analytical skills

Time management

Education

Post-secondary education in accounting, bookkeeping, or finance

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Make an Impact

Are you an experienced accounting professional that values meaningful work, sound financial practices, and the opportunity to be a trusted resource for leaders, staff, and stakeholders?

A well-established non-profit / faith-based organization in the Kitchener area is seeking a full-time Accountant to oversee day-to-day accounting, payroll, charitable receipting, compliance, budgeting, and financial administration.

This role is ideal for someone who is comfortable working independently, managing recurring deadlines, and supporting a small-office environment with professionalism, discretion, and care.

About the Role

The Accountant plays a key role in maintaining financial integrity, supporting informed decision-making, and ensuring that financial processes are accurate, timely, compliant, and aligned with the organization’s values. Our client strives to manage the resources responsibly in support of the work, their people, and the community they serve

What You’ll Do

• Maintain accurate financial records, including donations, receipts, deposits, bank transactions, operating expenditures, and supporting documentation.
• Prepare bank reconciliations, journal entries, payments, monthly financial statements, and routine reports for leadership or governance review.
• Support financial analysis, reporting, and information-sharing to help leadership plan and make informed decisions.
• Maintain accurate donation and contribution records across multiple giving methods, including cash, cheque, e-transfer, online platforms, and pre-authorized giving.
• Issue official charitable donation/tax receipts in accordance with applicable Canada Revenue Agency requirements.
• Manage electronic banking activities, vendor payments, EFTs, payroll deposits, bill payments, cheque deposits, and related documentation.
• Administer payroll, including calculations, direct deposits, deductions, taxable benefits, remittances, T4s, ROEs, and related payroll records.
• Support benefits administration, including enrolments, changes, terminations, and related documentation.
• Prepare compliance filings and reports, which may include CRA payroll remittances, HST filings or rebate claims, charitable or not-for-profit annual filings, WSIB reporting, and other government requirements.
• Prepare working papers and supporting documentation for the annual audit or financial review.
• Coordinate and support the annual budgeting process, including budget schedules, documentation, and budget-to-actual reporting.
• Recommend process improvements to strengthen accuracy, efficiency, internal controls, and responsible financial stewardship.
• Research and resolve financial issues.
• Provide advice and direction as the primary organizational contact for internal and external financial and payroll inquires.
• Provide other needed administrative and operational support.

What You Bring

You do not need to check every box to be considered. If your experience is closely aligned and you bring sound judgment, accuracy, and confidentiality, we encourage you to apply.

• Hands on experience in accounting, bookkeeping, payroll administration, or financial administration.
• Post-secondary education in accounting, bookkeeping, business administration, finance, or a related field or an equivalent combination of education and relevant experience.
• Experience with financial recordkeeping, bank reconciliations, financial reporting, payment processing, and payroll administration.
• Working knowledge of Canadian payroll and regulatory requirements, including CRA remittances and year-end payroll reporting.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong attention to detail, accuracy, organization, and follow-through.
• The ability to work independently while keeping leaders and stakeholders appropriately informed.
• Strong analytical and problem-solving skills.
• Clear written and verbal communication skills, including the ability to explain financial information to non-financial stakeholders.
• A high degree of discretion when handling confidential financial, donor, payroll, and organizational information.
• Experience in a non-profit, charitable, church, or faith-based organization would be considered an asset.
• Experience with charitable receipting, CRA requirements for registered charities, audit or year-end working papers, accounting/payroll/donor management software, or serving as the sole accounting resource in a small organization would also be helpful

Why Join

This role offers the opportunity to make a meaningful contribution behind the scenes. By ensuring that financial processes are accurate, transparent, and well managed, you will help the organization plan effectively, meet its obligations, support its people, and continue serving the community with integrity.

If you are looking for a role where your accounting expertise supports mission, trust, and responsible stewardship, we would be pleased to hear from you.

Our Commitment to Equity, Inclusion, and Accessibility

RLB People and our client are equal opportunity and inclusive employers. We welcome applications from people of all backgrounds, identities, abilities, and lived experiences.

If you require accommodation at any stage of the recruitment process, please let us know. We will work with you to support your participation in a respectful and accessible process.

Use of AI in Recruitment

RLB People may use artificial intelligence tools to support parts of our recruitment process, such as organizing applications or assisting with initial screening. All hiring decisions are made by people. Human reviewers remain responsible for assessing candidates, conducting interviews, and making final recruitment decisions.

Location: Kitchener, Ontario
Work Arrangement: Onsite
Employment Type: Full-time
Organization Type: Non-profit / faith-based organization
Reports To: Volunteer Financial Director

Pay Range: $65,000 - $75,000, depending upon experience and qualifications

Vacancy Status: Existing role to be filled

• Extended Healthcare Plan (Medical, Disability, Dental & Vision)

• RPP - Group RRSP
• Group Life - AD&D - Critical Illness Insurance
• Employee Assistance Program - Counseling
• Short Term Disability Supplement
• Travel Insurance