Impact-Focused Nonprofit Accountant | Payroll & Compliance

RLB LLP; Kitchener; On-site; CAD 65,000 - 75,000; Full time

Benefits offered by this job

Extended Healthcare Plan

RRSP

Group Life - AD&D - Critical Illness

Employee Assistance Program

Short Term Disability

Travel Insurance

Job summary

RLB LLP in Kitchener, Ontario, is seeking an experienced Accountant to oversee day-to-day accounting, payroll, charitable receipting, compliance, budgeting, and financial administration for a non-profit organization. The role supports a small-office environment with discretion and care.

The ideal candidate has hands-on accounting experience, knowledge of Canadian payroll, and a commitment to accuracy and confidentiality.

Qualifications

• Hands-on experience in accounting, bookkeeping, payroll administration, or financial administration.
• Post-secondary education in accounting, bookkeeping, business administration, finance, or a related field or an equivalent combination of education and relevant experience.
• Experience with financial recordkeeping, bank reconciliations, financial reporting, payment processing, and payroll administration.
• Working knowledge of Canadian payroll and regulatory requirements, including CRA remittances and year-end payroll reporting.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Strong attention to detail, accuracy, organization, and follow-through.
• The ability to work independently while keeping leaders and stakeholders appropriately informed.
• Strong analytical and problem-solving skills.
• Clear written and verbal communication skills, including the ability to explain financial information to non-financial stakeholders.
• A high degree of discretion when handling confidential financial, donor, payroll, and organizational information.
• Experience in a non-profit, charitable, church, or faith-based organization would be considered an asset.
• Experience with charitable receipting, CRA requirements for registered charities, audit or year-end working papers, accounting/payroll/donor management software, or serving as the sole accounting resource in a small organization would also be helpful

Responsibilities

• Maintain accurate financial records, including donations, receipts, deposits, bank transactions, operating expenditures, and supporting documentation.
• Prepare bank reconciliations, journal entries, payments, monthly financial statements, and routine reports for leadership or governance review.
• Support financial analysis, reporting, and information-sharing to help leadership plan and make informed decisions.
• Maintain accurate donation and contribution records across multiple giving methods, including cash, cheque, e-transfer, online platforms, and pre-authorized giving.
• Issue official charitable donation/tax receipts in accordance with applicable Canada Revenue Agency requirements.
• Manage electronic banking activities, vendor payments, EFTs, payroll deposits, bill payments, cheque deposits, and related documentation.
• Administer payroll, including calculations, direct deposits, deductions, taxable benefits, remittances, T4s, ROEs, and related payroll records.
• Support benefits administration, including enrolments, changes, terminations, and related documentation.
• Prepare compliance filings and reports, which may include CRA payroll remittances, HST filings or rebate claims, charitable or not-for-profit annual filings, WSIB reporting, and other government requirements.
• Prepare working papers and supporting documentation for the annual audit or financial review.
• Coordinate and support the annual budgeting process, including budget schedules, documentation, and budget-to-actual reporting.
• Recommend process improvements to strengthen accuracy, efficiency, internal controls, and responsible financial stewardship.
• Research and resolve financial issues.
• Provide advice and direction as the primary organizational contact for internal and external financial and payroll inquires.
• Provide other needed administrative and operational support.

Skills

Accounting

Payroll administration

Bookkeeping

Financial reporting

CRA remittances

Donor management

Confidentiality

Analytical skills

Communication

Attention to detail

Education

Post-secondary accounting education

Related experience or equivalent

Tools

Excel

Word

Outlook

Accounting software

Job description

RLB LLP in Kitchener, Ontario, is seeking an experienced Accountant to oversee day-to-day accounting, payroll, charitable receipting, compliance, budgeting, and financial administration for a non-profit organization. The role supports a small-office environment with discretion and care.

The ideal candidate has hands-on accounting experience, knowledge of Canadian payroll, and a commitment to accuracy and confidentiality.