Account/Project Coordinator - Graphics/Wayfinding

Kubik; Mississauga; On-site; CAD 43,000 - 48,000; Full time

Benefits offered by this job

Reasonable accommodations

Accommodations during application

Job summary

Kubik is seeking an Account/Project Coordinator to support high‑volume graphics and wayfinding programs in a fast‑paced environment. You’ll coordinate projects, track timelines, and ensure deliverables meet brand and technical standards.

Ideal candidates are highly organized with excellent communication skills, comfortable with repetitive tasks, and able to keep teams aligned. Experience in project coordination is a plus and a collaborative mindset is essential.

Qualifications

• Strong organizational and administrative skills.
• Clear, professional communication skills (written and verbal).
• Ability to work under tight deadlines and juggle multiple priorities.

Responsibilities

• Coordinate high-volume graphics and wayfinding projects.
• Track project requirements, artwork, approvals, production timelines and delivery schedules.
• Prepare job briefs, update project trackers, and maintain accurate documentation.
• Ensure all deliverables meet brand guidelines, technical specifications, and quality standards.
• Respond to client inquiries promptly and professionally, ensuring clarity and follow-through.
• Collaborate with internal teams to keep projects moving smoothly.
• Review files for accuracy before release.
• Double-check measurements, quantities, materials and installation notes.
• Identify inconsistencies or errors early and elevate when needed.
• Help maintain and improve standardized workflows for repetitive project types.
• Ensure all steps—from intake to production to delivery—follow established procedures.
• Support reporting, invoicing preparation, and project close-out documentation.

Skills

Project coordination

Communication

Attention to detail

Time management

Tech-savvy

Tools

Project management tools

Spreadsheets

Job description

Account/Project Coordinator - Graphics/Wayfinding

Kubik creates immersive brand experiences for some of the world’s most recognized companies.

We’re looking for an Account/Project Coordinator who thrives in fast‑paced environments, loves structure and process, and takes pride in flawless execution. This role supports high‑volume graphics and wayfinding programs for one of our key clients, where accuracy, consistency, and attention to detail are everything.

If you’re energized by repeatable workflows, tight deadlines, and keeping complex projects organized and moving, you’ll feel right at home here.

What You’ll Do:

Project Coordination

• Coordinate high‑volume graphics and wayfinding projects.
• Track project requirements, artwork, approvals, production timelines, and delivery schedules.
• Prepare job briefs, update project trackers, and maintain accurate documentation.
• Ensure all deliverables meet brand guidelines, technical specifications, and quality standards.

Client & Internal Communication

• Respond to client inquiries promptly and professionally, ensuring clarity and follow‑through.
• Collaborate with internal teams to keep projects moving smoothly.

Quality & Detail Management

• Review files for accuracy before release.
• Double‑check measurements, quantities, materials, and installation notes.
• Identify inconsistencies or errors early and elevate when needed.

Process & Workflow Support

• Help maintain and improve standardized workflows for repetitive project types.
• Ensure all steps — from intake to production to delivery — follow established procedures.
• Support reporting, invoicing preparation, and project close‑out documentation.

Who You Are:

• Highly organized with exceptional attention to detail — nothing slips past you.
• Comfortable managing repetitive, high‑volume tasks with consistency and accuracy.
• Able to thrive in a fast‑paced environment with tight deadlines and shifting priorities.
• A strong communicator who keeps teams aligned and informed.
• Positive, resourceful, and collaborative — you enjoy being part of a team.
• Tech‑savvy and comfortable working with project management tools, spreadsheets, and shared workflows.

What You Bring:

• Strong organizational and administrative skills.
• Clear, professional communication skills (written and verbal).
• Ability to work under tight deadlines and juggle multiple priorities.

Nice to Have:

• 1+ years of experience in project coordination, account coordination, or production support.
• Experience with graphics, signage, wayfinding, or print production is a strong asset.

Salary Range: $43K - 48K.

This salary range reflects an assessment of the local market and may vary based on the successful candidate’s experience. It represents the base salary only and does not include eligibility for bonus programs or other total rewards.

We are committed to providing reasonable accommodations for persons with disabilities. If you require reasonable accommodation during the application process, we will work with you to meet your needs. Please send all inquiries regarding accommodations to [e-mail]. Be sure to include your name, the job you are interested in, and the accommodation you are seeking.

We thank all applicants in advance for their interest, but only those applicants who are to be considered will be contacted.

We are Storytellers, Builders, Dreamers, and Doers.

We’ve got amazing individuals with unique backgrounds, skill sets, and capabilities and we take great pride in the value that our diversity, varying perspectives, and collaboration bring.

Diversity and inclusivity run deep in us, ultimately building a team whose strengths and capabilities form the solid foundation of our approach: Omni-channel experiential strategy.