Academic Programs Assistant, College of Agriculture and Bioresources

University of Saskatchewan; Saskatoon; Sur place; CAD 53 000 - 83 000; Plein temps

Résumé du poste

The University of Saskatchewan's College of Agriculture and Bioresources is seeking an Academic Programs Assistant to support undergraduate programs and student services. You will coordinate curriculum processes, class scheduling, student records, scholarships, bursaries, and academic evaluations, serving as a resource to faculty, staff, and students in a fast-paced environment.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities

Qualifications

• Post-secondary diploma in office administration or related field is required.
• Bachelor’s degree preferred.
• Experience with student information systems or enterprise systems is an asset.
• Ability to interpret policies and manage deadlines.
• Strong organizational skills with attention to detail.

Responsabilités

• Administers undergraduate class build, scheduling, instructor assignments, and updates.
• Reviews student requests and guides on administrative processes.
• Manages convocation processes including audits and documentation.
• Maintains student records and supports enrollment, retention, and graduation.
• Administers undergraduate scholarships, bursaries, and awards.
• Compiles enrollment data and supports operational planning.
• Coordinates student course evaluations and academic reviews.
• Identifies improvements to administrative processes.
• Builds relationships with departments and central units.
• Communicates policies and preserves records securely.
• Supports Indigenous engagement and inclusive practices.

Connaissances

Organizational skills

Analytical thinking

Problem solving

Time management

Microsoft Office

Formation

Post-secondary diploma in office administration or related field

Bachelor's degree preferred

Outils

Microsoft Office Suite

Description du poste

Academic Programs Assistant, College of Agriculture and Bioresources

Please note that a strong internal candidate has been identified.

The Academic Programs Assistant provides administrative coordination and operational support for undergraduate academic programs and student services within the College of Agriculture and Bioresources. The position administers a broad range of academic processes related to curriculum management, class scheduling, student records, scholarships and bursaries, academic evaluations, student progression, and graduation. The role serves as a resource to faculty, staff, and students by providing information and guidance regarding academic procedures, regulations, and university processes. Working in a dynamic environment with cyclical deadlines, the position requires strong organizational skills, sound judgment, attention to detail, and the ability to manage multiple priorities while maintaining accurate records and effective working relationships.

Duties and Responsibilities

• Administers the undergraduate class build process, including course scheduling, data maintenance, instructor assignments, space considerations, and updates within established timelines. Attends Undergraduate Affairs Committee meetings and supports the Director, Academic and Student Affairs as needed with undergraduate curriculum revisions in order to implement changes through the class build process.
• Reviews and processes student requests related to class overrides, program changes, and other academic administrative transactions. Responds to student inquiries and correspondence, providing guidance on administrative processes and referring academic advising matters to advisors.
• Administers processes related to undergraduate convocation, including graduation audits, application processing, eligibility verification, statistical reporting, and preparation of governance and ceremony materials.
• Provides logistical support and administration for processes that support student enrollment, retention, and graduation, including reviewing and processing class overrides and requests for program changes; maintaining and updating student records in DegreeWorks and Banner Document Management and supporting student registration activities.
• Administers undergraduate awards including scholarships, bursaries, convocation awards, and travel awards by maintaining award records, preparing preliminary eligibility information, supporting award adjudication, communicating with recipients, and facilitating collaboration with key stakeholders in the college and Student Finance and Awards.
• Compiles, analyzes, and maintains undergraduate enrollment data, statistics, and reports to support operational planning and decision-making.
• Coordinates the administration of student course evaluations and related academic review processes.
• Researches, identifies, and recommends improvements to academic administrative processes and procedures to enhance service delivery and operational effectiveness.
• Builds and maintains effective relationships with departments, faculty, staff, and central support units.
• Understands and accurately communicates university policies and College Regulations to staff, faculty, and students.
• Maintains accurate records, files, and documentation in accordance with university procedures and records management requirements.
• Supports student events specifically Bean Feed, and Pinning Ceremony. Supports other student events as needed.
• Prioritizes competing responsibilities and manages multiple projects and deadlines within the academic cycle.
• Protects confidential information and exercises discretion when handling student, faculty, and institutional records.
• Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
• Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
• Demonstrates respect and dignity for all members of the community, actively contributes to an environment of acceptance and inclusion of others, and responds to different perspectives from a place of curiosity, respect, and non-judgement.
• Undertakes related duties, as assigned, consistent with the nature of the position, and supports the effective functioning of the student services office by assisting with additional operational and administrative responsibilities as needed. Occasional travel may be required.

Qualifications

• Minimum of a post-secondary diploma in office administration, business administration, or a related field; a bachelor's degree is preferred.
• Project management training is an asset.
• Minimum of three years of experience supporting academic, administrative, student service, or related operational functions in a complex organization.
• Experience administering records, coordinating processes with multiple stakeholders, and managing time-sensitive deadlines.
• Experience working with student information systems, enterprise business systems, or comparable technology platforms is an asset.
• Demonstrated ability to interpret and apply policies, procedures, and regulations.
• Demonstrated analytical, organizational, and problem-solving skills with exceptional attention to detail and accuracy.
• Demonstrated ability to manage competing priorities and work independently in a deadline-driven environment.
• Demonstrated ability to build collaborative working relationships and provide effective client service to diverse stakeholder groups.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.

Department: College of Agriculture and Bioresources
Status: Permanent
Employment Group: ASPA
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $53,091.00 - 82,954.00 per annum. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Specialist Professional
Salary Phase/Band: Phase 1
Posted Date: 10/28/2026
Closing Date: 11/4/2026 at 6:00 pm CST
Number of Openings: 1
Work Location: On Campus

The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.