Academic Coordinator

Altis Recruitment; Toronto; On-site; CAD 50,000 - 70,000; Part time

Job summary

A recruitment agency in Toronto seeks an Academic Coordinator for a 3-month contract, potentially leading to a permanent role. The position involves providing administrative and accounting support to senior leadership, managing bookkeeping, and ensuring effective communication. Ideal candidates should have experience in administrative roles, strong organizational skills, and a collaborative approach. The role requires on-site presence 5 days a week.

Qualifications

• Experience in administrative support, bookkeeping, or business operations within the Education sector.
• Strong organizational, communication, and multitasking skills.
• Ability to work in a fast-paced environment.

Responsibilities

• Provide executive support to senior leadership, including scheduling, correspondence, and project assistance.
• Coordinate communications and liaise with partners and service providers.
• Manage bookkeeping tasks: accounts payable, receivable, bank reconciliations.
• Assist with budget tracking, audit preparation, and financial documentation.

Skills

Administrative support

Bookkeeping

Organizational skills

Communication

Multitasking

Job description

Altis Recruitment is partnering with a client in the Education sector to support the hiring of an Academic Coordinator. This is a 3-month contract that may transition into a permanent role based on business needs and performance. The position is based in Toronto and requires on-site presence 5 days a week.

The ideal candidate will provide comprehensive administrative and accounting support to senior leadership, playing a key role in daily operations and broader business functions. This role combines executive support with operational coordination to ensure seamless processes and effective communication. Success requires strong organizational skills, initiative, and a collaborative mindset.

Responsibilities

• Provide executive support to senior leadership, including scheduling, correspondence, and project assistance
• Coordinate communications and liaise with partners and service providers
• Manage bookkeeping tasks: accounts payable, receivable, bank reconciliations, electronic funds transfers
• Assist with budget tracking, audit preparation, and financial documentation
• Support planning and logistics for events, meetings, and co-curricular activities
• Oversee office supplies, equipment, and filing systems
• Assist with board communications and materials preparation
• Welcome and guide temporary staff and visitors
• Ensure compliance with organizational procedures and contribute to continuous improvement

Qualifications

• Experience in administrative support, bookkeeping, or business operations within the Education sector
• Strong organizational, communication, and multitasking skills
• Ability to work in a fast-paced environment
• Collaborative approach to building relationships with colleagues and stakeholders
• Familiarity with financial processes like accounts payable/receivable and reconciliations
• Flexibility to work outside standard hours occasionally

Company Description

Altis Recruitment connects top talent with contract, temporary, and permanent roles across finance, construction, administration, IT, and senior-specialized fields. We partner with over 3,500 employers annually, creating more than 8,500 placements across the private sector, government, crown corporations, and non-profit organizations.