Academic Advisor and Undergraduate Program Administrator (Term)

University of Toronto; Mississauga; On-site; CAD 79,000 - 103,000; Full time

Job summary

The University of Toronto Mississauga is seeking an Academic Advisor and Undergraduate Program Administrator. This role involves advising students on academic matters and providing administrative support for course delivery. The ideal candidate will have a Bachelor's degree and relevant advising experience. Join a vibrant community dedicated to student success and innovation in a supportive environment.

Qualifications

• Minimum four years' related advising experience in a student/academic environment.
• Experience in administration of University policies and procedures.

Responsibilities

• Advising students on academic and/or financial matters.
• Providing detailed information on program eligibility requirements.
• Analyzing statistical information for enrollment projections.

Skills

Interpersonal Skills

Communication Skills

Analytical Skills

Problem-Solving Skills

Time Management

Education

Bachelor's Degree

Tools

MS Office

Zoom

ROSI/ACORN

Degree Explorer

Job description

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Academic Advisor and Undergraduate Program Administrator (Term)

Date Posted: 05/12/2025
Req ID: 42912
Faculty/Division: UofT Mississauga
Department: UTM: Math/Comp. Sciences
Campus:University of Toronto Mississauga (UTM)
Position Number: 00049989

Description:

About us:

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of human potential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning anddiscovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside theMissinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those whowant to learn more about us and to be part of what we do.

Your opportunity:

The Department of Mathematical and Computational Sciences is an academic unit that includes mathematics, computer science and statistics. We can only realize our mission with the dedication and excellence of engaged staff and faculty. As an Academic Advisor and Undergraduate Program Administrator you will contribute to the academic success of our students, the smooth running of our courses and programs, and act as a vital resource to instructors on academic matters.

You will advise students on academic and personal matters impacting their academic success. The incumbent assists students with a wide range of academic issues and concerns, including interpretation of University policies and procedures, selecting courses and programs, meeting degree requirements, managing personal or health issues which impact their academic progress, and planning pathways for their future.

In addition, the incumbent provides administrative support for academic and curriculum matters to ensure smooth course and program delivery and compliance with University policies and procedures.

The work of the Academic Advisor and Undergraduate Program Administrator is accomplished through both scheduled and drop-in appointments.

Your responsibilities will include:

• Advising students on academic and/or financial matters by providing options and consequences incorporating personal circumstances impacting academic success and an understanding of an individual's background
• Providing detailed information on program and/or course eligibility requirements, procedures, policies and deadlines
• Providing consultation and advice on the application of University policies and procedures
• Analyzing statistical information to inform enrollment projections and planning
• Keeping well-informed on changes to courses, program requirements, policies and procedures
• Keeping well-informed on changes to curriculum, schedules and program offerings and incorporating changes to lesson planning and delivery
• Delivering student recruitment presentations
• Promoting programs at recruitment events

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum four (4) years' related advising experience in a student/academic environment.
• Experience in the administration of University policies and procedures with emphasis on undergraduate program academic guidelines, procedures and policies.
• Experience providing advice to students in an academic environment.
• Experience advising students on program and/or course requirements.
• Experience with timetabling, curriculum and program coordination.
• Experience applying and interpreting related academic policies and procedures.
• High level of proficiency in MS Office (Word, Excel, Outlook, PowerPoint, Teams), Zoom, ROSI/ACORN, Degree Explorer.
• Exceptional interpersonal and communication skills, both verbal and written.
• Demonstrated ability to interact with faculty, students and professional colleagues in a tactful, professional and diplomatic manner.
• Demonstrated ability to work independently and as part of a team.
• Excellent analytical, problem-solving, organization and time management skills.
• Demonstrated ability to manage competing priorities and meet tight deadlines while maintaining a high degree of accuracy.
• Ability to exercise good judgement, especially in the interpretation and application of policies and procedures.
• Ability to maintain high level of confidentiality.

Assets (Nonessential):

• Experience with Course Information System (CIS), Student Advising Service (SAS) and PowerBI an asset.

To be successful in this role you will be:

• Accountable
• Articulate
• Motivated self-learner
• Perceptive
• Possess a positive attitude
• Resourceful

Closing Date: 05/28/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Registrarial Services
Recruiter: Jessica Halteh

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

This is a term position ending July 10, 2026

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building aculture of belonging that increases our capacity to effectivelyaddress and serve the interests of our global community. Westrongly encourage applications from Indigenous Peoples,Black and racialized persons, women, persons withdisabilities, and people of diverse sexual and gender identities.We value applicants who have demonstrated a commitment toequity, diversity and inclusion and recognize that diverseperspectives, experiences, and expertise are essential tostrengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail] .