Academic Advising and Career Services Assistant

NAIT; Edmonton; On-site; CAD 40,000 - 52,000; Full time

Job summary

NAIT is hiring for a temporary position in Academic Advising and Career Services, responsible for supporting frontline services and administrative duties. The role contributes to student growth by facilitating access to resources, managing appointments, and providing exceptional customer support. Applicants should have at least Grade 12 education and demonstrate the ability to work both independently and collaboratively. This role requires excellent communication and interpersonal skills, with a salary range of $40,123.20 to $51,603.24 annually, plus benefits.

Benefits

Comprehensive benefits package

Excellent vacation time

Paid time off between Christmas and New Year’s

Flexible work environment

Qualifications

• Related experience desirable.
• Ability to learn new technologies for Academic Advising & Career Services.
• Collaborative team worker.

Responsibilities

• Provide front line service for Academic Advising and Career Services department.
• Assist with coordination of department events and job postings.
• Support appointment scheduling, calendar maintenance, and administrative tasks.

Skills

Customer service methods

Verbal communication skills

Written communication skills

Interpersonal skills

Time management

Education

Completion of Grade 12

Post secondary degree or certificate

Tools

Microsoft Office Suite

Symplicity

Job description

In order to ensure your application is received byNAIT for thorough review and consideration, please apply directly through our Careers siteat www.nait.ca / careers

Please Note : This is a temporary position ending on or before August 31, 2026, with the possibility of extension.

Reporting to the Supervisor, Academic Advising and Career Services, this position will play a crucial role in supporting the smooth operations of the Academic Advising and Career Services team. This includes being responsible for the flow of appointments at the front desk, providing exceptional customer service, and supporting activities related to Academic Advising and Career Services. In this role you will directly contribute to the growth and success of students as they navigate their academic and professional journey

Key Responsibilities :

Provide front line service for the Academic Advising and Career Services department – first point of contact for all visitors to the office.

Provide administrative support to members of the Academic Advising and Career Services team.

Assist with the coordination of department events.

Review and approve job postings on Career Connect platform.

Coordinate updates of the department’s website.

Coordinate the purchase of office supplies for the department.

Support tasks including scheduling appointments, calendar maintenance, letter writing, mail, data processing, social media updates, email monitoring, etc.

Assist with creation of Career Services Newsletter.

Skills & Abilities :

Knowledge of customer service methods and techniques.

Verbal and written communication skills.

Comfortable working both independently and as part of a collaborative team.

Interpersonal skills to build positive relationships with students, alumni, employers, and colleagues.

Ability to time-manage and prioritize multiple tasks efficiently.

Familiarity with office software (e.g. Microsoft Office Suite).

Ability to learn and use new technologies related to Academic Advising & Career Services (e.g. Symplicity).

Qualifications :

Completion of Grade 12.

Post secondary degree or certificate would be considered an asset.

Related experience.

Equivalencies may be considered.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).

Remuneration : $40,123.20 - $51,603.24 annually, plus a comprehensive benefits package. (Classification – Administrative Support III).

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Please submit a resume and cover letter to be considered for this opportunity

About NAIT

We are proud to have been named one of Alberta’s Top Employers for 14 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at [emailprotected] .