Academic Admin Coordinator

University of Toronto; Toronto; Hybrid; CAD 71,000 - 90,000; Full time

Job summary

University of Toronto’s Faculty of Arts and Science, Department of Computer Science, is seeking an administrative professional to provide general support and coordinate projects for the Academic Leadership Team.

This is a two-year term position reporting to the Director of Administration, involving calendar management, document preparation, and handling confidential information in a dynamic academic setting.

Qualifications

• Advanced College Diploma in Business Administration or equivalent.
• 3+ years of admin support for projects, research, or events.
• Experience coordinating calendars and scheduling meetings.
• Ability to handle confidential information with discretion.
• Experience drafting and formatting documents and reports.
• Experience in website/SharePoint maintenance.
• Experience organizing events and booking speakers.

Responsibilities

• Scheduling appointments.
• Formatting data for presentations and reports.
• Handling sensitive and confidential information.
• Writing routine documents and correspondence.
• Updating and maintaining database records.
• Coordinating meeting schedules, agendas, materials, action and follow-up items.
• Determining logistical details and activities for events and/or programming.
• Making minor purchases.

Skills

Advanced calendar management

Scheduling software

Meeting coordination

Document drafting

Formatting documents

Website/SharePoint maintenance

Database management

Event logistics

Multi-tasking

Customer service

Team collaboration

MS Office Suite

Office 365

Google Calendar/Hangout

Zoom

Drupal

Adobe Acrobat Pro

SharePoint

Education

Advanced College Diploma in Business Administration

Tools

MS Office

Office 365

Google Calendar

Zoom

Drupal

Adobe Acrobat Pro

SharePoint

Job description

University of Toronto’s Faculty of Arts and Science, Department of Computer Science, is seeking an administrative professional to provide general support and coordinate projects for the Academic Leadership Team.

This is a two-year term position reporting to the Director of Administration, involving calendar management, document preparation, and handling confidential information in a dynamic academic setting.