905 - MARKHAM EAST EARLYON - Administrative Assistant

Family Day; Markham; On-site; CAD 47,000 - 49,000; Full time

Job summary

Family Day Care Services is seeking an Administrative Assistant for the EarlyOn program in Markham East. The role is full-time and contract-based, starting Oct 1, 2026, with an end date of Oct 1, 2027.

Responsibilities include front-desk reception, file management, copy/fax duties, and general secretarial support. Qualified candidates have 2–3 years of admin experience, a post-secondary diploma, excellent English communication, and proficiency in Microsoft Office.

Qualifications

• High school graduation, plus specific courses or specialized community college diploma.
• 2 - 3 years general administrative experience
• Excellent English language skills - proven written and oral communication skills
• Proven history of continually expanding knowledge base and pursuing information and ideas that enhance both productivity and client service
• Proven ability to work as part of a team, be flexible, highly organized and able to juggle multiple priorities
• Proven intermediate to advanced technical skills utilizing the full Microsoft Office suite of products including Word, Excel, Access, Outlook, Publisher and PowerPoint.
• Strong organizational skills with the ability to maintain data management systems
• Ability to work independently, with minimal supervision and guidance
• Ability to exercise initiative
• Highly developed interpersonal skills to establish and maintain positive relationships with staff
• Ability to multi-task, set priorities, meet deadlines and commitments
• Take initiative to develop innovative solutions to challenges and problems.
• Medicalrequired - including TB (two stages) 6 months current to hiring date
• Police Vulnerable Sector Check 6 months current to hiring date
• Standard First Aid and CPR, level C

Responsibilities

• Provides secretarial and administrative services utilizing full Microsoft Office suite.
• Organizes and maintains paper and electronic information storage and retrieval systems.
• Provides services including faxing, photocopying, mail processing and distribution, transcription, etc.
• Provides technical support and assistance on general office equipment for others in the office (i.e. photocopiers, mail machines, fax machines, folders etc.).
• Responsible for maintenance calls and tracking of maintenance records for general office equipment.
• Assists in the effective dissemination of materials and communications.
• Maintains supplies for office.
• Maintains coffee/refreshment services for office.
• Provides general reception duties projecting a professional image at all times.
• Receives funds and provide receipts
• Perform other duties as required

Skills

Customer service

Secretarial skills

Communication

Multitasking

Teamwork

Education

High School Diploma

Post-secondary diploma in Administrative Assistant

Tools

Microsoft Office

Office equipment maintenance

Job description

Put your training, experience and passion for quality Child Care

Care and Early Learning to work at Family Day

Position Available: Administrative Assistant Earlyon, Contract Full Time

Location: Markham East EarlyOn

Salary:47,926.34

Vacancy Type: Current

Start Date: October 1, 2026

End Date: October 1, 2027

About Family Day:

Family Day Care Services is a non-profit, charitable organization with a long and distinguished history of providing high-quality early learning and child care services to children and families throughout Toronto, York and Peel Regions. We are a multi service organization with over 700 employees, providing a broad range of services including: 29 Child Care Centres, 49 Before and After Care programs, 204 Licensed Home Child Cares, 9 EarlyON programs, 2 Homework Plus programs, and Special Needs Resourcing for children and their families living in the Greater Toronto Area.

Job Purpose:

This position is responsible for providing exceptional customer service, general secretarial and administrative support and assistance to internal and external clients.

Job Duties:

• Provides secretarial and administrative services utilizing full Microsoft Office suite.
• Organizes and maintains paper and electronic information storage and retrieval systems.
• Provides services including faxing, photocopying, mail processing and distribution, transcription, etc.
• Provides technical support and assistance on general office equipment for others in the office (i.e. photocopiers, mail machines, fax machines, folders etc.).
• Responsible for maintenance calls and tracking of maintenance records for general office equipment.
• Assists in the effective dissemination of materials and communications.
• Maintains supplies for office.
• Maintains coffee/refreshment services for office.
• Provides general reception duties projecting a professional image at all times.
• Receives funds and provide receipts
• Perform other duties as required

Qualifications and Requirements:

• High school graduation, plus specific courses or specialized community college diploma.
• 2 - 3 years general administrative experience
• Excellent English language skills - proven written and oral communication skills
• Proven history of continually expanding knowledge base and pursuing information and ideas that enhance both productivity and client service
• Proven ability to work as part of a team, be flexible, highly organized and able to juggle multiple priorities
• Proven intermediate to advanced technical skills utilizing the full Microsoft Office suite of products including Word, Excel, Access, Outlook, Publisher and PowerPoint.
• Strong organizational skills with the ability to maintain data management systems
• Ability to work independently, with minimal supervision and guidance
• Ability to exercise initiative
• Highly developed interpersonal skills to establish and maintain positive relationships with staff
• Ability to multi-task, set priorities, meet deadlines and commitments
• Take initiative to develop innovative solutions to challenges and problems.
• Medicalrequired - including TB (two stages) 6 months current to hiring date
• Police Vulnerable Sector Check 6 months current to hiring date
• Standard First Aid and CPR, level C

Diversity and Inclusion:

Family Day fosters a positive inclusive workplace culture, with a workforce that is representative of the families and communities it serves. Committed to the principles of diversity and inclusion, Family Day encourages candidates from diverse backgrounds and those who may need accommodation, to apply to join our team.

In accordance with Ontario's hiring transparency requirements, no artificial intelligence (AI) systems are used to screen, assess, or select applicants for this position.

Family Day Care Services is committed to providing a safe environment for children. All applicants will be thoroughly screened using background checks and a review process. #HP

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, Family Day Care Services will provide a reasonable accommodation to employees and prospective employees to the point of undue hardship upon request and as required in respect of the individual’s particular restrictions and limitations. If you require a specific accommodation because of a disability or a medical need to ensure your equal participation, feel free to contact Human Resources via email: [e-mail].