2627-159 - Administrative Assistant (CLA3) - Central Office

Nova Scotia Community College; Halifax; On-site; CAD 59,000 - 70,000; Full time

Job summary

Nova Scotia Community College (NSCC) Halifax Campus is seeking an Administrative Assistant to support the central Student Supports department. This role involves maintaining filing systems, processing expense claims and invoices, and supporting budget tracking and reporting.

You will manage calendars for directors and managers, coordinate meetings, handle confidential information, and contribute to student-centered service delivery in a digital environment.

Qualifications

• Post-secondary credential in business or office administration.
• 3+ years of recent and related administrative experience.
• Post-secondary environment experience is a plus.
• Proficient with Microsoft Office Suite, SharePoint and Office 365.
• Comfortable with digital environment; able to learn advancing technology and support student experience.

Responsibilities

• Support day-to-day administrative functions for the central Student Supports department.
• Maintain filing systems; process expense claims and invoices; support budget tracking.
• Calendar management for directors, managers and direct reports.
• Coordinate meetings and confidential administrative support as requested.
• Assist in maintaining a database around Student Community Standards.

Skills

Microsoft Office Suite

SharePoint

Office 365 tools

Excel

Data reporting

Budget oversight

Customer service

Confidential information handling

Education

Post-secondary credential in business or office administration

High school completion with significant admin experience

Tools

PeopleSoft

Email clients

Job description

Administrative Assistant (CLA3)

Education

Central Office

Halifax, Nova Scotia

Department of Student Supports
Term Full Time Position: Commencing approximately September 3, 2026 and ending approximately August 31, 2028
Application deadline is 11:59pm, August 24, 2026
Competition No. 2627-159
Salary range: $59,405.177 to $69,888.446 annually

Qualifications

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary credential in business or office administration. High school completion with significant years of administrative experience will also be considered.
• You have a minimum of 3 years of recent and related occupational experience in general office administration and/or Administrative Assistant experience.
• Occupational experience in a post-secondary learning environment would be considered an asset.
• You are familiar with and comfortable using computer applications such as Microsoft Office Suite, E-mail, SharePoint, and Office 365 tools. Experience with PeopleSoft or similar information management systems would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology to create an exceptional student experience.
• You have experience in reporting, data management, and budget oversight.

Relevant Skills and Knowledge

• You demonstrate a commitment to inclusion, diversity, equity, accessibility, and anti-racism
• You possess excellent interpersonal skills that enable you to interact at all levels of an organization.
• You are known for your superior customer service skills and can create a relationship of trust beyond the immediate interaction with team members
• You have experience dealing with confidential material.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in Microsoft Excel as well as other data management programs.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You possess excellent coordination skills specifically related to meeting management and service delivery.
• You have proven records and information management skills and abilities.
• You demonstrate a strong commitment to service and operational excellence.
• You have a proven ability to manage multiple agendas, work independently, and exercise good judgement

Responsibilities

• As the Administrative Assistant, you will have overall responsibility for supporting the day-to-day administrative functions of various teams within the central Student Supports department. You will maintain filing systems, oversee the completion and submission of expense claims and invoices; support the budget management process by tracking all expenditures; have calendar management responsibilities for directors and managers and their direct reports
• You will ensure the day-to-day functioning needs of the Managers and their direct reports are met with your support
• You will order supplies following college processes and policies.
• You will be responsible for meeting logistics and for providing confidential administrative support on various matters related to meetings as requested
• You will be responsible for coordinating and tracking information as it relates to the work of these areas including maintaining a database around Student Community Standards
• You are versatile, flexible, and very experienced in supporting administrative activities.
• This position requires a high level of initiative with an incumbent who anticipates needs and takes proactive measures within the scope of authority.
• You are digitally savvy, quick to learn new technologies, and confident navigating a variety of software, platforms, and tools to improve efficiency and outcomes.
• You will deal with confidential information following college policies and be aware of policies following under Student Wellbeing
• You will support various activities as part of the student life cycle as required.
• You will be part of the Student Supports Team and will assist in the overall goals of the department, being student-centered, and creating responsive programming to the changing needs of our students

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Talen Consultant. Our Employee Workplace Accommodation Policy can be found here.