2526-149 - Administrative Assistant 3 (OA13) - Ivany Campus

Nova Scotia Community College - NSCC; Dartmouth; On-site; CAD 22,000 - 25,000; Part time

Job summary

Nova Scotia Community College is seeking a part-time Administrative Assistant to join the School of Access, Education and Language. The role involves providing comprehensive administrative support, requiring a commitment to customer service and strong organizational skills. Applicants should have relevant qualifications and experience, particularly in educational settings. Starting approximately August 2025 with a competitive salary and benefits, suitable candidates are encouraged to apply before July 10, 2025.

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plans

Life Insurance

Disability Insurance

Employee Assistance Program

Tuition Aid

Wellness Programs

Qualifications

• Minimum three years of related experience in a fast-paced office.
• Experience in the Education sector preferred.
• Knowledge of American Sign Language (ASL) an asset.

Responsibilities

• Provide administrative support to the Academic Chair.
• Manage scheduling and maintain program files.
• Ensure superior customer service to stakeholders.

Skills

Interpersonal skills

Customer service

Problem solving

Project management

Attention to detail

Education

Post-secondary certificate or diploma in Business or Office Administration

Tools

Microsoft Office Suite

PeopleSoft

Job description

Discover

The Opportunity

Dartmouth, NS

Education and Training

Experienced

Full-time

Competition Number: 2526-149

Benefits

• Health Insurance
• Dental Insurance
• Paid Time Off
• Retirement Plans
• Life Insurance
• Disability Insurance
• Employee Assistance Program
• Tuition Aid
• Wellness Programs

Operational Support

Administrative Assistant 3 (OA13)

Education

Ivany Campus

Dartmouth, Nova Scotia

School of Access, Education and Language

Continuing Part-time (50%) Position: Commencing approximately August 18, 2025

Application deadline is 11:59PM, July 10, 2025

Competition No. 2526-149

Salary range: $44,683.28 to $49,695.30 annually prorated to 50%

What you'll do

Responsibilities

What you will be doing…

Working in a team environment and reporting to the Manager, ASL & ASL English Interpretation Programming, you will:

• Provide a full range of administrative support services to the Academic Chair with an emphasis on providing superior customer service to all stakeholders.
• Provide administrative support such as booking meetings and assisting students with questions.
• Assist the Academic Chair with scheduling, calendar management, data collection and management, supporting faculty, maintaining an online filing system, maintaining program files, as well as general office support as required.

What you'll need

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Administrative Professional/Office Administration. High school completion with significant years of administrative experience (10+) will also be considered.
• You have a minimum of three years (full-time equivalent) of recent and related occupational experience in a fast-paced office environment.
• Knowledge of American Sign Language (ASL) would be considered an asset.
• Experience in the Education sector would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite including Microsoft Teams and Microsoft OneNote and email. You have extensive experience using Microsoft Word and Excel.
• Occupational experience that includes working with PeopleSoft or similar Enterprise Resource Planning (ERP) systems would be considered an asset.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology, and you are committed to using technology in advancing your work.
• Experience supporting/providing service to students and prospective students would be considered an asset.
• Experience supporting/coordinating the work functions of a large and complex department would be considered an asset.

Relevant Skills And Knowledge

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism.
• You possess excellent interpersonal skills and are able to interact at all levels of an organization.
• You are known for your superior customer service skills and are able to create a relationship of trust beyond immediate interaction.
• Your superb team working skills enable you to contribute positively to a team environment.
• You have specific technical occupational knowledge and skill in coordinating services and activities in an office environment.
• You have project management skills.
• You have strong multi-tasking, task prioritization and attention to detail skills.
• You are known for your problem solving and critical thinking skills.
• You are a strong communicator.
• You demonstrate a strong commitment to excellence.
• You are dedicated to life-long learning.

A Little Bit About Us

Nova Scotia Community College

We value Diversity and Inclusion

The College values diversity and inclusion and is committed to employment equity. We encourage applications from all qualified candidates including Aboriginal/Indigenous Persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of a minority sexual orientation, gender identity and/or expression, and women. Applicants from these communities wishing to self-identify may do so by completing the online questionnaire within the application.

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process, please follow this link.

Are you interested?

Work With Us

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Jaclynn Kelly, HR Generalist at [e-mail]. Our Employee Workplace Accommodation Policy can be found here.

Unfortunately, we cannot accept late or paper applications.

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