2526-122 - Administrative Assistant (OA13) - Sydney Waterfront Campus

Nova Scotia Community College - NSCC; Sydney; On-site; CAD 44,000 - 50,000; Full time

Job summary

A leading educational institution is seeking an Administrative Assistant 3 for its Sydney Waterfront Campus. This temporary full-time position will support the Academic Chair and plays a key role in enhancing customer service through effective administrative tasks. Candidates should have substantial experience or relevant qualifications and thrive in a collaborative office environment.

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plans

Life Insurance

Disability Insurance

Employee Assistance Program

Wellness Programs

Qualifications

• Significant administrative experience (10+ years) or a relevant diploma is required.
• Minimum of three years of experience in a fast-paced office environment.
• Experience in the Education sector is an asset.

Responsibilities

• Provide administrative support to the Academic Chair focusing on customer service.
• Assist with scheduling, meetings, data management, and general office tasks.

Skills

Interpersonal skills

Customer service skills

Team collaboration

Project management

Multitasking

Problem-solving

Effective communication

Education

Post-secondary certificate or diploma in Business or Office Administration

Tools

Microsoft Office Suite

ERP systems like PeopleSoft

Job description

Discover

The Opportunity

Sydney, NS

Administrative

Experienced

Temporary

Competition Number: 2526-122

Benefits

Health Insurance

Dental Insurance

Paid Time Off

Retirement Plans

Life Insurance

Disability Insurance

Employee Assistance Program

Wellness Programs

Operational Support

Administrative Assistant 3 (OA13)

Location: Sydney Waterfront Campus, Sydney, Nova Scotia

School: School of Health and Human Services

Term: Full-time, from approximately July 21, 2025, to June 23, 2026

Application deadline: June 24, 2025, 11:59 PM

Salary: $44,683.28 to $49,695.30 annually

Responsibilities
Working in a team environment and reporting to the Academic Chair, you will:

• Provide a full range of administrative support services to the Academic Chair with a focus on customer service.
• Assist with scheduling, meetings, data management, and general office tasks.

Qualifications
Candidates should have:

• A post-secondary certificate or diploma in Business or Office Administration, or significant administrative experience (10+ years).
• At least three years of recent experience in a fast-paced office environment.
• Experience in the Education sector is an asset.
• Proficiency with Microsoft Office Suite, including Teams and OneNote, especially Word and Excel.
• Experience with ERP systems like PeopleSoft is an asset.
• Comfort with digital environments and technology advancement.
• Experience supporting students or coordinating large departments is beneficial.

Skills and Knowledge
Candidates should demonstrate:

• Commitment to diversity, equity, inclusion, and anti-racism.
• Excellent interpersonal and customer service skills.
• Strong team collaboration abilities.
• Technical skills in office service coordination.
• Project management, multitasking, and problem-solving skills.
• Effective communication and a dedication to excellence and lifelong learning.

About Us
Nova Scotia Community College values diversity and is committed to employment equity. We encourage applications from underrepresented groups. For more about our hiring process, follow the provided link.

Interested candidates should be prepared to provide references and official transcripts. We are committed to accommodating applicants with disabilities during the application process. Contact Jaclynn Kelly for accommodations.

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