2526-064 - Administrative Assistant 3 (OA13) - Ivany Campus

Nova Scotia Community College - NSCC; Dartmouth; On-site; CAD 44,000 - 50,000; Full time

Job summary

An established educational institution is seeking a dedicated Administrative Assistant to provide comprehensive support to the Academic Chair and manage various office functions. This full-time role offers the chance to be part of a dynamic team within the School of Business and Creative Industries. You will engage with faculty, staff, and students, ensuring smooth operations and contributing to a vibrant academic environment. With a focus on diversity and inclusion, this role is perfect for individuals who thrive in collaborative settings and are committed to fostering a supportive community. Join us in making a difference in the lives of students and the broader community.

Qualifications

• 3+ years of experience in a fast-paced office environment.
• Knowledge of the post-secondary application process is a plus.

Responsibilities

• Provide daily administrative support to the Academic Chair.
• Coordinate office functions, including scheduling and record keeping.

Skills

Interpersonal Skills

Customer Service

Problem-Solving

Communication

Time Management

Coordination

Digital Literacy

Education

Post-secondary certificate/diploma in Business or Office Administration

Significant administrative experience (10+ years)

Tools

Microsoft Office

Office 365

Excel

Word

PeopleSoft

Job description

Discover the opportunity at Dartmouth, NS, for an Administrative Assistant 3 (OA13) position within the School of Business and Creative Industries. This full-time, continuing role begins around June 9, 2025, with an application deadline of May 20, 2025. The salary range is $44,683.28 to $49,695.30 annually.

What you'll do

• Provide confidential, daily administrative support to the Academic Chair, supporting a busy department with 9 programs, approximately 25 faculty and staff, and over 400 students.
• Coordinate office functions, including meetings, scheduling, record keeping, event planning, and liaising with internal and external communities.
• Assist faculty with departmental operations and perform related duties as needed.

What you'll need

• Post-secondary certificate/diploma in Business or Office Administration, or significant administrative experience (10+ years).
• At least three years of recent experience in a fast-paced office environment.
• Experience managing office functions, ordering supplies, invoice reconciliation, calendar management, and data handling in Excel and Word.
• Knowledge of the post-secondary application process and familiarity with Microsoft Office, Office 365, and databases; experience with PeopleSoft is an asset.
• Comfort with digital environments and a commitment to technology use in work processes.
• Experience supporting students and prospective students is a plus.

Relevant Skills and Knowledge

• Commitment to diversity, equity, inclusion, accessibility, and anti-racism.
• Excellent interpersonal, customer service, team, problem-solving, communication, coordination, and time management skills.
• Ability to handle multiple priorities with sound judgment and contribute to community involvement.

About Us

Nova Scotia Community College values diversity and inclusion, encouraging applications from all qualified candidates, including Indigenous persons, racial minorities, persons with disabilities, and members of the LGBTQ+ community. We promote employment equity and provide accommodations during the hiring process.

Interested candidates should submit applications via our online platform. References and official transcripts will be required for interview candidates.