2526-059 - Administrative Assistant (OA11) - Akerley Campus

Havens Alliance Group - Executive & Technology Talent Solutions; Dartmouth; On-site; CAD 41,000 - 47,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to join their Facilities Department. This full-time role offers the opportunity to provide essential support to the Facilities Manager, ensuring smooth operations through effective organization and communication. The ideal candidate will demonstrate a strong commitment to equity and inclusion while showcasing exceptional interpersonal skills and a knack for problem-solving. Join a collaborative team where your contributions will enhance the workplace environment and support a culture of excellence and community involvement.

Qualifications

• Minimum educational qualification is a post-secondary certificate or diploma in Business or Office Administration.
• Two years' recent and related experience in a fast-paced office environment is required.

Responsibilities

• Provide confidential administrative support to the Facilities Manager.
• Manage day-to-day administrative functions including logistical planning and record keeping.

Skills

Interpersonal Skills

Customer Service

Project Management

Problem Solving

Critical Thinking

Organizational Skills

Communication Skills

Commitment to Equity and Inclusion

Education

Post-secondary Certificate or Diploma in Business or Office Administration

High School Diploma with 10+ years of experience

Tools

Microsoft Office Suite

Excel

SharePoint

Office 365

Job description

Operational Support

Administrative Assistant 2 (OA11)

Education

Akerley Campus

Dartmouth, Nova Scotia

Facilities Management

Term Full-time Position: Commencing approximately June 3, 2025 and ending approximately May15, 2026
Application deadline is 11:59PM, May 20, 2025

Competition No. 2526-059

Salary range: $41,966.21to $46,954.52 annually

Qualifications

Qualifications and Occupational Experience:

• The minimum educational qualification for this position is a post-secondary certificate or diploma in Business or Office Administration combined with a minimum of two years' recent and related experience in a fast-paced office environment. Or you have the recognized equivalency of a high school diploma with significant (10+) years of administrative experience.
• Occupational experience that includes working in a facilities management environment would be considered an asset.
• You are familiar with and comfortable using computer applications such as the Microsoft Office Suite, E-maill and have a strong, demonstratable knowledge of Excel, SharePoint and Office 365.
• You are comfortable working in a digital environment; you take responsibility for acquiring knowledge about advancing technology; and you are committed to using technology in advancing your work

Relevant Skills and Knowledge

• You demonstrate a commitment to equity, diversity, inclusion, accessibility, and anti-racism
• You possess excellent interpersonal skills and are able to interact at all levels of an organization
• You are known for your superior customer service skills and are able to create a relationship of trust beyond the immediate interaction
• Your superb team working skills enable you to contribute positively to a team environment
• You have specific technical occupational knowledge and skill in project management and organization
• You are known for your problem solving and critical thinking skills
• You are a strong communicator
• You possess excellent coordination skills specifically related to organizing and prioritizing requests, scheduling events and logistics
• You have proven records and information management skills and abilities specifically related to project management and legal documents
• You demonstrate a strong commitment to excellence
• You are dedicated to life-long learning
• You show a strong commitment to community involvement

Responsibilities

What you will be doing…

As part of the Facilities Department, the Administrative Assistant will:

• Provide confidential day-to-day administrative and organizational support to the Facilities Manager.
• Provide a full range of administrative support services.
• Manage the day-to-day administrative and supportive functions, activities, and programs of the office. This entails logistical planning for meetings, calendar management, record keeping and file management, project management support, coordinating special events, room bookings, and liaising with the internal and external communities, as well as other related administrative duties to support, as required.

Additional Information

Candidates selected for interviews will be expected to provide at least three recent, occupational references. The successful candidate will be expected to provide official transcripts to show proof of academic achievements.

NSCC is committed to the full inclusion of all applicants. As part of this commitment, NSCC will ensure that applicants are provided reasonable accommodations, as required. If accommodation is needed to participate in the job application process, please contact Nikki Berrigan, HR Generalist at [e-mail]. Our Employee Workplace Accommodation Policy can be found here.