2526-043 - Administrative Assistant (CLA3) - Truro Campus and Cumberland Campus

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The Opportunity

Dartmouth, NS

Education and Training

Experienced

Full-time

Competition Number: 2526-043

Administrative Assistant (CLA3)

Education

Northern Region: Truro Campus and Cumberland Campus

Truro and Springhill, Nova Scotia

The successful candidate will primarily work from one of the campuses in the region, however, travel will be necessary at times.

Principal's Office

Continuing Full-Time Position: commencing approximately May 19, 2025

Application deadline is 11:59PM May 1, 2025

Competition No. 2526-043

Salary range: $56,859.82 to $66,893.90 annually

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What you'll do

Responsibilities

Reporting to the Principal, this position will play a vital role in advancing the College's initiatives within the Campuses and Communities portfolio by fostering proactive collaboration and engagement with the Principals' Administrative Assistants under the functional leadership of the Executive Assistant to the Vice President of Campuses and Communities.

As the Administrative Assistant to the Regional Principal at Truro and Cumberland Campuses, you will:

• Be a central contact person for the Northern Region and have a significant role in fostering a nurturing and inclusive regional campus community environment for students and staff.
• Have overall responsibility for the day-to-day operations of the office of the principal and the greater campus community through collaboration with the management team, faculty and staff.
• Support the overall coordination of regional communications through various communication channels including email, MS Teams, Office 365 Tools and updating and maintaining the Truro Campus and Cumberland Campus Connect sites.
• Provide confidential administrative support and leadership such as maintaining the principal's electronic calendar and daily agenda, submitting travel and expense claims, preparing meeting agendas and minutes, collating data, and drafting, proofreading, and editing a variety of correspondence.
• Liaise with guests to the Principal's Office on meeting requirements and logistics.
• This position requires a high level of initiative with an incumbent who anticipates needs and takes proactive measures within scope of authority.

What you'll need

Qualifications and Occupational Experience:

• The minimum educational qualification is a Certificate and/or Diploma in Business or Administrative Professional/Office Administration.
• You have a minimum of 5 years (full-time equivalent) of progressive experience at senior administrative levels in a fast-paced office environment.
• Experience working with various teams within the organization on project coordination, tracking, and stewardship to ensure quality assurance.
• Experience supporting an executive role or senior leader is an asset.
• Excellent computer skills, especially in Microsoft Office Suite and Microsoft 365 tools like SharePoint, OneNote, Teams, Planner, and Forms.
• Experience with workplace applications like Peoplesoft, Cognos, etc.
• You are proficient in a digital environment, responsible for technological knowledge, and committed to leveraging technology for effective work outputs in a distributed setting.
• You are highly organized and capable of managing competing priorities efficiently.

Relevant Skills And Knowledge

• Commitment to equity, diversity, inclusion, accessibility, and anti-racism.
• Excellent interpersonal skills for interacting at all organizational levels and with diverse populations.
• Superior customer service skills and ability to build trust.
• Strong teamworking skills and problem-solving abilities.
• Effective communication and exemplary written skills.
• Attention to detail for working with budgets, reports, and presentations.
• Ability to plan, schedule, and perform complex administrative activities.
• Adaptability to change and ambiguity.
• Ability to maintain accurate digital records.
• Excellent coordination skills for meetings, projects, and logistics.
• Proven data analysis and measurement skills for assessments and reports.
• Recognized for a strong work ethic, creativity, and commitment to excellence.
• Ability to exercise tact, diplomacy, and confidentiality.
• Capability to operationalize new systems effectively.
• Demonstrated commitment to lifelong learning.

A Little Bit About Us

Nova Scotia Community College

We value Diversity and Inclusion

The College is committed to employment equity and encourages applications from all qualified candidates, including Indigenous persons, Black/African Nova Scotians, members of racially visible communities, persons with disabilities, persons of minority sexual orientations, gender identities or expressions, and women. Applicants from these communities may self-identify via the online questionnaire.

All NSCC positions are advertised every Tuesday and Thursday. To learn more about us and our hiring process, follow this link.

Are you interested?

Work With Us

Candidates selected for interviews will need to provide at least three recent occupational references. The successful candidate must provide official transcripts to verify academic achievements.

NSCC is committed to full inclusion and will provide reasonable accommodations during the application process. For accommodations, contact Nikki Berrigan, HR Generalist at nikki.berrigan@nscc.ca. Our Employee Workplace Accommodation Policy is available here.