25-U059 - Property and Lease Coordinator

Township of Langley; City of Langley; On-site; Full time

Job summary

The Township of Langley is seeking a Property and Lease Coordinator to manage residential and commercial properties. This full-time position involves preparing lease documentation, negotiating terms, and ensuring compliance with legal standards. Ideal candidates will have a legal assistant diploma and strong negotiation skills. Join a dedicated team in a growing community, where you will play a key role in property management and tenant relations.

Qualifications

• Completion of a recognized legal assistant diploma program or formal Property Management designation.
• Thorough knowledge of procedures, forms, and legal terminology governing property leasing in BC.

Responsibilities

• Administer a portfolio of residential and commercial leased properties.
• Draft lease agreements and manage lease revenue and costs.
• Act as primary contact for all Township leases and respond to inquiries.

Skills

Organization

Attention to Detail

Negotiation

Education

Legal Assistant Diploma

Property Management Designation

Job description

25-U059 - Property and Lease Coordinator

Job Number : J0425-1017

Competition Number : 25-U059

Employment Type : Regular Full Time

Pay Rate : 40.74 - $48.09

Hours of Work :

35 hours per week, Monday - Friday, 8 : 30am - 4 : 30pm

Competition Opening Date :

May 1, 2025

Competition Internal Closing Date :

May 9, 2025

Competition External Closing Date :

May 15, 2025

Job Overview

The Township of Langley is currently recruiting for a regular full-time Property and Lease Coordinator to join our team of professionals in the Property Services Department. Reporting to the Manager, Property Services, in this unionized position you will prepare lease documentation related to property management services of residential and commercial leased properties. This position requires considerable organization, initiative and attention to detail. You will be responsible for meeting with property owners and their representatives and deal tactfully and effectively with a variety of internal and external contacts.

Responsibilities

• Administer a portfolio of residential and commercial leased / licenced properties including screening tenants and negotiating terms, rates, renewals, use clauses and related matters within established parameters
• Review leases / licences for completeness and accuracy and ensure that terms and provisions are met in both a landlord and tenant capacity
• Draft both residential and commercial lease / licence agreements, correspondence and reports to Council according to applicable legal precedent
• Oversee the collection and enforcement of rent and licence payments
• Prepare and manage information required to track and administer all lease / licence revenue and costs including invoicing and reconciliation thereof
• Maintain an accurate and up-to-date inventory for all Township leases / licences and related agreements
• Act as primary point of contact for all Township leases / licences and respond to related enquiries / complaints
• Complete property inspections and address any identified deficiencies, escalating to the Manager if necessary
• Represent the Township in Residential Tenancy matters
• Perform related work as required

Qualifications

• Completion of a recognized legal assistant diploma program or a formal Property Management designation plus considerable related experience, or an equivalent combination of training and experience
• Thorough knowledge of procedures, forms, documents and legal terminology governing property leasing in BC
• Sound knowledge of practices and techniques used in property management
• Prepare lease / licence documents related to municipal land / municipal use
• Administer a portfolio of residential and commercial lease properties
• Meet and negotiate tactfully and effectively with tenants and landlords and their representatives
• Determine contract terms and conditions and interpret clauses to clients
• Work with minimal supervision under considerable time constraints

Required Certifications / Licenses

Candidates must have the following valid and current certifications / licenses (must be valid at the time the posting closes) and these must be attached with your application.

• BC Class 5 (full privilege) Driver's License. You must include with your application a current Personal Driving Record (select the 5-year option if obtaining online) that has been obtained within 6 months of the closing date. To obtain a copy of your Personal Driving Record , please contact ICBC directly or the driving authority where you reside. Please note that a copy of your Driver's License and the Driver Factor Report will not be accepted.

Applications without the attached required documents above will be deemed incomplete and may not be considered. Please title your attachments with the number of this competition and have these documents ready to upload when you apply.

Apply Now

Visit tol.ca / careers to apply for this exciting career opportunity in a growing community. The Township of Langley is an equal opportunity employer.

We appreciate all applications; however, only short-listed candidates will be contacted for an interview.

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Property Coordinator • Langley, BC, United States