25-097 Committee Clerk

City of Maple Ridge; Maple Ridge; On-site; CAD 50,000 - 70,000; Full time

Job summary

The City of Maple Ridge is looking for a highly organized and customer service-oriented Committee Clerk to join its Legislative Services Team. This role involves administrative support for Council and Committees, managing agendas, and providing accurate minute-taking. Candidates should have experience in minute transcription and document preparation, with a commitment to accuracy and detail. This role offers competitive compensation and the opportunity for professional growth in a supportive work environment.

Benefits

Competitive compensation packages

Municipal Pension Plan

Strong employee wellness program

Professional career growth opportunities

Qualifications

• Experience in administrative support and minute-taking required.
• Knowledge of meeting procedures and regulations.
• Ability to use standard office software effectively.

Responsibilities

• Provide administrative support for Council and Committees.
• Manage agendas, attendance, and minute-taking for meetings.
• Coordinate meeting arrangements and follow up on action items.

Skills

Customer service

Organizational skills

Attention to detail

Effective communication

Ability to work independently

Education

Grade 12 completion

Post-secondary courses in local government, business, or legal administration

Tools

Microsoft Office

Adobe Acrobat Pro

SharePoint

Job description

Committee Clerk Position Overview

We are seeking a highly organized, motivated, and customer service-oriented Committee Clerk to join our fast-paced dynamic Legislative Services Team. The Committee Clerk provides administrative support for Council, Committees, and Council-appointed bodies, and to the Legislative Services Department. This will include working closely with staff liaisons, Council members, and volunteer committee chairs in setting agendas, managing attendance, drafting minutes, and providing advice on meeting procedures. The ideal candidate will have experience with taking, transcribing, editing, and distributing minutes with a high degree of accuracy and attention to detail. The Committee Clerk will be skilled in preparing and editing a variety of documents, producing, and posting committee meetings and agendas, filing, and performing other office duties as required. This role requires the ability to work independently, exercise judgment, tact, and discretion.

DESIRABLE EDUCATION AND EXPERIENCECompletion of grade 12 supplemented courses in typing, word processing, shorthand or speedwriting, and post-secondary courses in local government, business, or legal administration plus considerable related experience, or an equivalent combination of training and experience. KNOWLEDGE, SKILLS AND ABILITIESThorough knowledge of business English, spelling, and punctuation.

Considerable knowledge of the functions and objectives of the various committees served and of the rules governing procedures in such meetings.

Considerable knowledge of modern office practices and procedures and of the policies, procedures and regulations applicable to the work (e.g. Roberts Rules of Order, municipal procedure bylaws, etc.).

Ability to coordinate meeting arrangements, prepare agendas and supporting material, follow up on action items as required, and carry out committee member recruitment processes.

Ability to take, edit, transcribe and distribute minutes which involve interpretation of the collective sense of meetings and the framing of motions often from general dialogue.

Ability to prepare, process and review a variety of correspondence, documents and reports related to the work.

Ability to deal tactfully and effectively with a variety of internal and external contacts.

Ability to provide vacation relief for the Legislative Services department.

Skills in the operation of standard office software (e.g., Microsoft Office, Adobe Acrobat Pro, SharePoint, etc.).

A high degree of speed and accuracy in keyboarding skills is required. PREFERRED QUALIFICATIONS:Experience with database software, business intelligence tools, and Excel is an asset. ADDITIONAL INFORMATION:

As per schedule B, note U, of the Collective Agreement, employees in this class may work between the hours of 8:00 a.m. and 12:00 a.m. It is understood that appropriate overtime rates are to be paid only for hours worked in excess of seven (7) hours in a day. The seven (7) hours need not be consecutive. EQUITY STATEMENTAt the City of Maple Ridge, we are dedicated to cultivating an inclusive culture that actively values and embraces diversity. We strive to attract and retain a talented, diverse workforce that is broadly reflective of the community we proudly serve. Accommodations are available on request for candidates taking part in all aspects of the selection process by contacting [e-mail]. WHAT WE OFFER YOU:The City of Maple Ridge is a great place to work with competitive compensation packages that include the Municipal Pension Plan, a strong employee wellness program and the opportunity for professional career growth and professional development. If you want to help shape a growing community in a municipality that strives for service excellence, then this is the position for you. We thank all applicants for their interest, however, only those under consideration will be contacted.