2025-113 Administrative Assistant - Human Resources & Education Dept.

WAHA; Moose Factory; On-site; CAD 40,000 - 55,000; Full time

Job summary

A health authority in Northern Ontario is seeking an Administrative Assistant for the Human Resource and Education Departments. The role involves coordinating administrative functions and ensuring privacy compliance. Candidates should have strong multitasking and communication skills, along with relevant education. This permanent full-time position offers competitive benefits including pension and bonuses, in an engaging community setting.

Benefits

Hospitals of Ontario Pension Plan

Group health benefits

Annual retention bonus

Northern living allowance

Qualifications

• Successful completion of secondary school is required.
• Proficiency in English; Cree language skills are an asset.
• Experience with office and reception duties.

Responsibilities

• Coordinate administrative functions.
• Document education completion data and share with stakeholders.
• Ensure compliance with privacy requirements.

Skills

Multitasking

Strong communication

Customer service skills

Confidentiality

Education

Post-secondary education or training in business

Diploma in office or business administration

Job description

Title : Administrative Assistant - Human Resource & Education Departments

Division : People Experience

Affiliation : Non-unionized

Site : Moose Factory ON

Reports to : Manager of Talent and Organizational Development

Status : Permanent Full-Time

Weeneebayko Area Health Authority (WAHA) is seeking an experienced candidate to fill the key role of Administrative Assistant - Human Resource & Education Departments.

Life at WAHA

A beacon of healing, wellness, and innovation, WAHA connects remote communities with the care they deserve. Surrounded by spellbinding views, our site teams work amidst tranquil landscapes, addressing the complex needs of the region. Here, we work with purpose, knowing each action matters. Patients are neighbors, family, and colleagues. Each day presents challenges that help you grow and discover new skills. We foster a deep connection with ourselves, the land, and each other, experiencing work with wonder. #WeAreWAHA

What We Do

There has never been a more exciting time to be at WAHA. We are an integrated health system providing the full continuum of care to the six communities of the western James Bay coast, with over 500 employees, physicians, and partners in care. Our services include Primary Care, Acute and Mental Health services, Dental, Specialty Clinics, Population Health, and the WAHA Paramedic Service. We operate six paramedic bases, three hospitals, four emergency departments, one community health centre, and 72 beds. Our goal is to be a centre of excellence in Indigenous and remote healthcare, partnering with other centres to eliminate barriers and address healthcare inequities.

At WAHA, we lead health transformation. Join us to work with dedicated colleagues, immerse yourself in Cree culture, and live in beautiful northern communities. Our mission is to provide healthcare as close to home as possible. Be part of this rewarding experience and find your adventure in the north.

Who You Are

• Flexible and adaptable to quickly changing environments
• Excellent multitasking and prioritization skills
• Strong oral and written communication skills
• Proven customer service skills

What You’ll Do

• Coordinate administrative functions, including maintaining internal protocols, tracking systems, and policies
• Document data related to education completion (virtual and in-class) and share with stakeholders and leadership in a timely manner
• Work within the HR and Education Team to stay informed of updates and communications from various sources
• Ensure knowledge of privacy requirements under the Personal Health Information Protection Act and the Health Care Consent Act

What You Bring

• Successful completion of secondary school
• Post-secondary education or training in business, health discipline, or a diploma in office or business administration
• Experience with computers, office, and reception duties
• Ability to maintain strict confidentiality
• Proficiency in English; Cree language skills are an asset

Why Choose Us

• Hospitals of Ontario Pension Plan
• Group health, welfare, and Employee Assistance Program benefits
• Annual retention bonus, northern living allowance, and vacation travel bonus (all pensionable earnings)
• Opportunity to be part of health transformation in the remote north
• Work with purpose in a vibrant community and culture, with opportunities to learn and grow

How to Apply

The successful candidate must provide a valid Criminal Record Check within a specified timeframe. Please apply in writing with three recent work references, quoting Competition #2025-113.

• For more information, contact the HR team by email.
• Only those selected for an interview will be contacted.
• This position remains open until filled.
• All new hires must have received the full series of COVID-19 vaccines approved by Health Canada to be eligible for employment at WAHA.

Weeneebayko Area Health Authority is committed to inclusivity and accessible employment practices in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005.

Key Skills

GIS, Heavy Machinery, Hardware Sales, Access Control, Fusion, Gsm

Employment Type : Full-Time

Experience : Years

Vacancy : 1